---
title: "Property Management Software renewal"
ocid: "ocds-h6vhtk-05d37a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d37a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d37a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d37a.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON"
published: "2025-10-24"
---

# Property Management Software renewal

Buyer: THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON  
Current stage: Award  
OCID: ocds-h6vhtk-05d37a

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d37a)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05d37a.json)

## Summary

The Mayor and Commonalty and Citizens of the City of London have recently completed the contracting process for the renewal of the Property Management Software. This contract is crucial for managing the City of London Corporation's large portfolio of freehold and leasehold properties. The tender falls within the services category, specifically software supply, and is located in the UKI region. The contract was awarded through a limited procurement method without a prior call for competition and facilitated under the CCS TE PAS Framework, with Softcat PLC as the authorised reseller of MRI Software. The contract, valued at £1,246,543, spans five years starting from 1st October 2025, ensuring continued support for leasehold billing and financial reporting requirements.

This tender presents significant opportunities for businesses operating within the software supply and management sectors, particularly those with expertise in property management systems and compliance with financial reporting standards like IFRS 16. Companies well-suited to engage would include those with capacity for large-scale implementations and maintaining specialised solutions. Although this specific contract was awarded through a direct framework agreement, businesses within this niche could benefit from understanding such frameworks to prepare for similar future opportunities, demonstrating technical expertise and capacity for handling complex property management tasks.

## Notice

The Property Management System is a business-critical application that underpins the City of London Corporation's management of its extensive freehold and leasehold property portfolio. This is an award notice for the software renewal made through the CCS TE PAS Framework (Lot 3), via Softcat plc as the authorised reseller of MRI Software. This Contact is for 5 years commencing from the 1st of October 2025.

### Lot Information

Lot 1

The system facilitates the collection and administration of approximately PS180 million per annum in rental and service charge income, supporting leasehold billing, financial reporting, and compliance with key standards such as IFRS16.

### Procurement Information

The MRI Lease and Property Management System is a business-critical application supporting the City of London Corporation's management of its extensive freehold and leasehold portfolio. It facilitates the collection and administration of millions per annum in rental and service charge income and underpins compliance with IFRS 16 and other statutory reporting requirements. The award was made through the CCS TE PAS Framework (Lot 3), via Softcat plc as the authorised reseller of MRI Software. The framework has been procured through a fully compliant and EU-advertised process; therefore, a call-off under this framework does not require separate OJEU publication, in accordance with Regulation 33 of the Public Contracts Regulations 2015. This direct award is further justified under Regulations 32(2)(b)(ii) and (iii), which permit award without prior publication where competition is absent for technical reasons and only one supplier can provide the required services. The MRI system is a proprietary solution, uniquely configured to the City's complex lease, financial, and integration requirements. Transitioning to an alternative system would require a full reimplementation, costing approximately PS1 million and taking up to two years with significant risks to data integrity, income collection, and statutory financial reporting. Awarding directly through the framework ensures continuity, preserves existing custom configurations and integrations, and avoids operational disruption. This approach represents the only lawful and proportionate route to maintain critical business functionality, achieve value for money, and comply fully with the principles of transparency, and sound financial management under PCR 2015.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/068235-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Oct 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 15 Oct 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,246,543 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON |
| Locality | LONDON |
| Post town | Central London |
| Postcode | EC2P 2EJ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI43 Haringey and Islington |
| Local authority | Islington |
| Electoral ward | Clerkenwell |
| Westminster constituency | Islington South and Finsbury |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SOFTCAT |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72268000 - Software supply services

## Release History

- 24 Oct 2025 at 13:16 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/068235-2025

## Notice URLs

- https://www.cityoflondon.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d37a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05d37a.json.