---
title: "Grounds Maintenance, Winter Services and Arboricultural Tree Surveys"
ocid: "ocds-h6vhtk-05d384"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d384"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d384.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d384.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WEST YORKSHIRE FIRE AND RESCUE AUTHORITY"
published: "2026-03-30"
---

# Grounds Maintenance, Winter Services and Arboricultural Tree Surveys

Buyer: WEST YORKSHIRE FIRE AND RESCUE AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-05d384

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## Summary

The procurement process, led by West Yorkshire Fire and Rescue Authority, initially sought to appoint contractors for Grounds Maintenance, Winter Services, and Arboricultural Tree Surveys across their sites in Bradford, United Kingdom. The procurement was conducted through an open procedure, aiming for an award by January 2026, with the contract period set to start on April 1, 2026. However, the contracting process was eventually cancelled on 30 March 2026 due a material change in scope related to the application of TUPE, affecting pricing and competitive positions, leading to withdrawal and a plan to restart the tendering process. This procurement was in the Services industry category focusing on grounds maintenance, with areas of operation in Bradford and surrounding regions. Originally, the procurement's value was estimated between £650,000 and £715,000 for the full term, considering possible renewals up to 2031.

This tender represents significant business growth opportunities for organisations specialising in grounds maintenance and associated services. The requirement for systematic services across multiple seasons opens avenues for suppliers with expertise in seasonal grounds care and arboricultural surveys. Businesses well-suited for this contract include those that can demonstrate capacity for comprehensive site management including grass cutting, tree pruning, and winter preparedness across expansive service areas. SMEs with the capability to deliver maintenance and verification surveys, alongside commitment to quality and cost-effectiveness, particularly those equipped to adjust to new commercial prerequisites like TUPE, stand to benefit from competing in this renegotiated tender upon its reissue.

## Notice

WYFRS wishes to appoint a contractor for the provision of Grounds Maintenance, Winter Services, and Arboricultural Tree Surveys across all WYFRS sites during the different seasons of the year. The scope of the services includes general upkeep of the grounds across all WYFRS sites including (but not limited to) grass cutting, removal of weeds and moss including from all hard standing areas, removal of leaves, maintenance of shrubberies, flower beds, hedges and tree pruning. Winter Services are also required at FSHQ. During the first Planned Maintenance visit the Contractor may be required to undertake a verification survey of the sites. This will require the Contractor to identify, verify, and record the works required. Arboricultural tree surveys will be required in year one of the contract and year 4, with any recommendations to be identified.

### Lot Information

Lot 1 Grounds Maintenance and Winter Services

Grounds Maintenance and Winter Services. WYFRS wishes to appoint a contractor for the provision of Grounds Maintenance, and Winter Services, across all WYFRS sites during the different seasons of the year. The scope of the services includes general upkeep of the grounds across all WYFRS sites including (but not limited to) grass cutting, removal of weeds and moss including from all hard standing areas, removal of leaves, maintenance of shrubberies, flower beds, hedges and tree pruning. Winter Services are also required at FSHQ. During the first Planned Maintenance visit the Contractor may be required to undertake a verification survey of the sites. This will require the Contractor to identify, verify, and record the works required.

Renewal: 3 x 12 month extensions

Lot 2 Arboricultural Tree Surveys.

Arboricultural tree surveys will be required in year one of the contract and year 4, with any recommendations to be identified.

Renewal: 3 x 12 month extensions

### Planning Information

The tender is expected to be issued in November 2025, with a contract start date of April 2026. The contract term will last a minimum of 2 years, with options to extend for 3 x 1 year periods, bringing the total duration to a maximum of 5 years. The estimated cost for the full contract term is between £650,000 and £715,000. Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by 06/11/2025, and if possible, provide the following information: • Main contact name, email, and phone number for follow-up communication. • Any frameworks you are currently associated with. • Confirmation of your ability to bid within the specified time frame and your capacity to deliver the contract over the full term, including implementation by April 2026 • A link to your website. • Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link: https://sell2.in-tend.co.uk/blpd/homeIn-tend portal.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/029024-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Mar 2026 |
| Submission deadline | 12 Dec 2025 |
| Future notice date | 7 Nov 2025 |
| Award date | 21 Jan 2026 |
| Contract period | 31 Mar 2026 - 31 Mar 2028 |
| Recurrence | 2030-07-01 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £715,000 |
| Lots value | £715,000 |
| Awards value | £389,087 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active, Pending |
| Contracts status | Cancelled |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST YORKSHIRE FIRE AND RESCUE AUTHORITY |
| Additional buyers | Missing |
| Locality | BRADFORD |
| Post town | Bradford |
| Postcode | BD11 2DY |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE44 Calderdale and Kirklees |
| Local authority | Kirklees |
| Electoral ward | Birstall and Birkenshaw |
| Westminster constituency | Spen Valley |
| Delivery location | TLE44 Calderdale and Kirklees |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | N T KILLINGLEY; UK LANDSCAPES |

## CPV Codes

### Divisions

- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

### Codes

- 77314000 - Grounds maintenance services

## Release History

- 30 Mar 2026 at 11:02 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/029024-2026
- 3 Feb 2026 at 14:28 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/009504-2026
- 7 Nov 2025 at 15:56 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/072156-2025
- 24 Oct 2025 at 13:47 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/068251-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/029024-2026
  30th March 2026 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/009504-2026
  3rd February 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/072156-2025
  7th November 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/068251-2025
  24th October 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://in-tendhost.co.uk/wyfrs/aspx/home
- https://sell2.in-tend.co.uk/blpd/homeIn-tend
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.westyorksfire.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d384. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05d384.json.