---
title: "Service, Maintenance and Repair of Mechanical Ventilation Heat Recovery Systems and Air Source Heat Pump Systems"
ocid: "ocds-h6vhtk-05d583"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d583"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d583.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d583.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "LONDON BOROUGH OF NEWHAM"
published: "2025-10-28"
---

# Service, Maintenance and Repair of Mechanical Ventilation Heat Recovery Systems and Air Source Heat Pump Systems

Buyer: LONDON BOROUGH OF NEWHAM  
Current stage: Planning  
OCID: ocds-h6vhtk-05d583

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## Summary

The London Borough of Newham has initiated a planned procurement process for the "Service, Maintenance and Repair of Mechanical Ventilation Heat Recovery Systems and Air Source Heat Pump Systems". This procurement opportunity primarily falls under the repair and maintenance services category. The tender, currently in the planning stage, is marked by its open procurement method, below the threshold for open competition. The procurement is set to conclude its tender period on 20 January 2026, and potential bidders are required to submit their proposals electronically. The contract, valued at £500,000 with a gross amount of £600,000, is situated within the London region (UKI41). A 3-year contract is anticipated, commencing on 6 April 2026, with options for two additional extensions of one year each, pending satisfactory performance.

Businesses specialising in mechanical and ventilation system repair and maintenance, especially small and medium enterprises (SMEs), are well-positioned to capitalise on this opportunity. With a focus on ensuring compliance with industry and manufacturer standards for new-build properties, this contract presents significant potential for generating steady revenue, refining service offerings, and expanding operational capabilities within the public sector. Those capable of delivering exceptional service in maintenance and repair for air source heat pumps and ventilation systems are encouraged to consider this tender, as it offers a structured and potentially long-term engagement with a major public authority like the London Borough of Newham. The final communication regarding this tender is anticipated by 26 November 2025.

## Notice

The London Borough of Newham is responsible for the maintenance and repair of a number of new-build properties. The new builds have a combination of air source heat pumps (ASHP) and mechanical ventilation heat recovery (MVHR) installed. It is essential that a programme of servicing is in place to ensure compliance with industry and manufacturer standards. The proposed contract is for a 3-year period with the option to extend for a further 2-years, (3+1+1) subject to satisfactory performance of the contract.

### Lot Information

Lot 1

Renewal: The 3-year contract may be extended for a year and then a further year subject to satisfactory performance by the contractor.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/069067-2025 |
| Notice type | UK3 - Planned Procurement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Oct 2025 |
| Submission deadline | 20 Jan 2026 |
| Future notice date | 26 Nov 2025 |
| Award date | Not specified |
| Contract period | 5 Apr 2026 - 5 Apr 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | £500,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LONDON BOROUGH OF NEWHAM |
| Locality | LONDON |
| Post town | East London |
| Postcode | E16 2QU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI41 Hackney and Newham |
| Local authority | Newham |
| Electoral ward | Royal Albert |
| Westminster constituency | West Ham and Beckton |
| Delivery location | TLI4 Inner London - East |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 28 Oct 2025 at 15:30 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/069067-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/069067-2025
  28th October 2025 - Planned procurement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d583. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05d583.json.