--- title: "Bus Shelter Operating Contract" ocid: "ocds-h6vhtk-05d697" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d697" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d697.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d697.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "SWALE BOROUGH COUNCIL" published: "2025-10-29" --- # Bus Shelter Operating Contract Buyer: SWALE BOROUGH COUNCIL Current stage: Planning OCID: ocds-h6vhtk-05d697 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d697) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05d697.json) ## Summary Swale Borough Council is planning a procurement process for a Bus Shelter Operating Contract in the Swale area, Kent. The council is seeking a supplier for the supply, operation, and maintenance of bus shelters, with potential installation of living roof shelters. The procurement is currently in the planning stage, with key engagement milestones set, including a market engagement notice published on 29th October 2025 and comments due by 19th November 2025. The proposed contract is expected to commence in April 2026 and will run for an initial period of five years, with an option to extend up to an additional five years. The procurement process aims to secure a supplier in line with Swale Borough Council's specifications and needs, meeting the operational and design requirements for the region. This tender presents significant opportunities for businesses specialising in the provision and maintenance of transport infrastructure, particularly those with experience in bus shelters and similar installations. Companies capable of integrating advertising options and offering innovative design solutions, including eco-friendly features like living roofs, are well-placed to compete. There is potential for further revenue through advertising, either through traditional methods or digital formats, subject to location agreements. Given the competitive tendering process scheduled for 2025/26, businesses should be ready to showcase their capabilities in delivering timely maintenance services and any value-adding propositions they can offer, such as enhanced service response times and sustainable solutions. Interested suppliers are encouraged to engage with Swale Borough Council to shape the contract specifications and explore partnership opportunities. ## Notice Bus Shelter Operating Contract - Swale Borough Council Area This Notice provides information of a future opportunity to provide a bus shelter supply, operation and maintenance service for bus shelter locations and infrastructure in the Swale Borough area in Kent. Swale Borough Council (SBC) would like to engage with bus shelter providers in regard to supply, installation and maintenance of bus shelters, including some possible living roof shelters, for bus shelter infrastructure managed by SBC in the Swale area and to agree a preferred supplier and product as per SBC's specification. SBC requests that interested suppliers express an interest in this opportunity and share their thoughts and expertise to assist SBC to determine and shape the specification. The solution can be a new design or based on an existing design used elsewhere. Integrated advertising within the shelters can be traditional posters or, subject to location agreement, digital media screens. Providers that are interested but are not registered on the Delta eSourcing portal should register at the following address in the first instance: https://login.bipsolutions.com/casDelta/login?service=https%3A%2F%2Fwww.kentbusinessportal.org.uk%2Fdelta%2Fj_spring_cas_security_check The Council intends to hold a competitive tendering process during 2025/26, to secure these new bus shelters. It is the Council's aim to make the procurement process as easy as possible for bidders to complete. It is anticipated that the initial contract of supply and maintenance will run for approximately 5 years with the provision for an extension of up to 5 years, and a commencement date of April 2026. We would be particularly interested to hear whether you think there is any potential for income generation for the Council through advertising, or whether there is scope to provide living roof shelters at particular locations. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Sittingbourne:-Bus-shelters./SC25RWNJ37 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/SC25RWNJ37 ### Planning Information The proposed contract will commence in April 2026 and will runs for approximately 5 years with the provision for an extension of up to 5 years. Does the proposed 5 year term for the contract make this financially viable in terms of supplying and installing at least 33 new shelters, including electrical connections? If the new contract is not awarded to the current provider, the intention is for them to remove their existing assets within 3-4 months of the new contract commencing. The new shelters would need to be installed as the existing shelters are removed to minimise the period of time when bus stops will not have accompanying shelters. Does this timeline provide you with any issues in terms of delivery? The new contract will include a 4 hour response time to attend to any damage which occurs to your shelters, and a 3 hour response time for any broken glass within the shelter. Are these response times achievable for your company? The new contract would be looking at the existing Borough Council owned assets of around 43 shelters of varying specifications and condition to see whether the successful tenderer would offer to take over responsibility and maintenance for some or all of these shelters. Is this something you could offer, either in terms of taking over some of all of these shelters, possibly adding advertising subject to the necessary planning permission? The current contract does not incorporate a ban on adverts for foods high in fat, salt and sugar (HFSS), but this may be something considered in the future. We will therefore request two options for the new contract, Option 1 with a ban on HFSS adverts and Option 2 without the ban. With national plans currently being discussed relating to Local Government Re-organisation, the new contract will include a novation clause allowing Swale Borough Council to be replaced by any successor authority. Do you have any comments on this ? Any other comments? Comments should be submitted via the Delta eSourcing portal (Access code: SC25RWNJ37) or to procurement@swale.gov.uk ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/069513-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Oct 2025 | | Submission deadline | Not specified | | Future notice date | 19 Nov 2025 | | Award date | Not specified | | Contract period | 31 Mar 2026 - 31 Mar 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SWALE BOROUGH COUNCIL | | Locality | SITTINGBOURNE | | Post town | Rochester | | Postcode | ME10 3HT | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ4 Kent | | ITL 3 | TLJ43 Kent Thames Gateway | | Local authority | Swale | | Electoral ward | Roman | | Westminster constituency | Sittingbourne and Sheppey | | Delivery location | TLJ4 Kent | ## CPV Codes ### Divisions - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) - 50 - Repair and maintenance services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 44212321 - Bus shelters - 50000000 - Repair and maintenance services - 50800000 - Miscellaneous repair and maintenance services - 79341000 - Advertising services ## Release History - 29 Oct 2025 at 16:05 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/069513-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/069513-2025 29th October 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://login.bipsolutions.com/casDelta/login?service=https%3A%2F%2Fwww.kentbusinessportal.org.uk%2Fdelta%2Fj_spring_cas_security_check - https://www.delta-esourcing.com/respond/SC25RWNJ37 - https://www.delta-esourcing.com/tenders/UK-UK-Sittingbourne:-Bus-shelters./SC25RWNJ37 - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d697. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05d697.json.