---
title: "002150 - Library Management System (LMS)"
ocid: "ocds-h6vhtk-05d69e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d69e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d69e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d69e.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DURHAM COUNTY COUNCIL"
published: "2026-06-04"
---

# 002150 - Library Management System (LMS)

Buyer: DURHAM COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-05d69e

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## Summary

Durham County Council has successfully concluded a procurement process to update its Library Management System (LMS), awarding a contract to Civica UK Limited. This project is essential for replacing an outdated LMS that serves 39 public libraries, prisons, and a Schools Library Service. The contract, valued at £450,000, involves delivering a modern, scalable system that supports digital transformation and user experience improvement, complying with current standards. Initiated through an open procedure, the process reached the award stage on 4th June 2026. The contract period begins on 5th June 2026 and includes a potential extension following a five-year term.

This procurement presents substantial business growth opportunities for companies specialising in bespoke and scalable software solutions, especially those oriented towards the library and educational services sector. Companies that can offer additional services to complement the LMS, such as digital transformation support, are well-poised to benefit from similar tenders. The awarded contract to Civica UK Limited, a large-scale supplier, highlights the competitiveness and demand for well-integrated library management solutions within public institutions, thereby paving the way for businesses that can meet quality and compliance requirements to thrive in this sector.

## Notice

The purpose of this project is to replace the existing Library Management System (LMS) used by Durham County Council Library Services, including 39 public libraries, prisons, and a Schools Library Service. The current LMS, developed in house, is outdated and no longer meets the operational and strategic needs of the service. This project will deliver a modern, scalable LMS that enhances operational efficiency, improves user experience, supports digital transformation goals, and complies with current compliance standards.

### Lot Information

Lot 1

Renewal: The Contract period is for an initial 5-year period, with the option to extend for a further 5 years subject to satisfactory performance, service continuity, and the Council's future requirements. The anticipated go-live date for the new system is 1st February 2027, following a 9-month period of mobilisation and implementation, which will commence on 1st May 2026.

### Planning Information

Durham County Council is continuing its engagement with the market following the initial soft market testing questionnaire issued in August 2024 under reference DN735615 via the NEPO portal, concerning the provision of a new Library Management System. System demonstrations held in November and December 2024 have supported the Council's specification development and strategic planning. While there have been some delays, the project is now progressing at pace. The Council is seeking further preliminary engagement from suppliers to explore potential additional services that could be incorporated into any future tendering opportunity.
While the Council's previous engagements have confirmed that the majority of requirements for School Library Services can be met by standard off-the-shelf Library Management Systems without the need for bespoke development, there remain a number of specific requirements that have not yet been fully explored. The Council is therefore undertaking a deeper review focused on these areas to determine whether they can be fulfilled through existing system capabilities, general configuration, or integration with third-party solutions. This further engagement will help inform the most appropriate route forward for any future procurement activity.
The written response questionnaire can be accessed free of charge by registering on the Open Portal at open-uk.org.
Responses must be submitted through the Open Portal by Friday 7th November at 10am.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/052580-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Jun 2026 |
| Submission deadline | 30 Mar 2026 |
| Future notice date | 7 Nov 2025 |
| Award date | 10 May 2026 |
| Contract period | 4 Jun 2026 - 31 May 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £450,000 |
| Lots value | £450,000 |
| Awards value | £450,000 |
| Contracts value | £450,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DURHAM COUNTY COUNCIL |
| Locality | DURHAM |
| Post town | Durham |
| Postcode | DH1 5WB |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC41 Durham |
| Local authority | County Durham |
| Electoral ward | Framwellgate and Newton Hall |
| Westminster constituency | City of Durham |
| Delivery location | TLC14 Durham |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48100000 - Industry specific software package
- 48160000 - Library software package

## Release History

- 4 Jun 2026 at 08:24 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/052580-2026
- 11 May 2026 at 11:44 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/042961-2026
- 25 Mar 2026 at 15:19 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/027429-2026
- 20 Feb 2026 at 09:24 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015499-2026
- 4 Nov 2025 at 11:11 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/070752-2025
- 29 Oct 2025 at 16:31 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/069530-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/052580-2026
  4th June 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/042961-2026
  11th May 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/027429-2026
  25th March 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/015499-2026
  20th February 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/070752-2025
  4th November 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/069530-2025
  29th October 2025 - Preliminary market engagement notice on Find a Tender
- www.open-uk.org
  Tender documents can be accessed free of charge by registering on the Open Portal at open-uk.org

## Notice URLs

- http://www.durham.gov.uk/
- https://www.civica.com/en-gb/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d69e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05d69e.json.