--- title: "Asset Database" ocid: "ocds-h6vhtk-05d6c4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d6c4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d6c4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d6c4.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CAMBRIDGESHIRE AND PETERBOROUGH FIRE AUTHORITY" published: "2025-12-09" --- # Asset Database Buyer: CAMBRIDGESHIRE AND PETERBOROUGH FIRE AUTHORITY Current stage: Planning OCID: ocds-h6vhtk-05d6c4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d6c4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05d6c4.json) ## Summary The Cambridgeshire and Peterborough Fire Authority, a public sub-central government entity, is in the planning stage of a procurement process aiming to acquire an Asset Management System. This procurement, titled "Asset Database," falls under the industry category of software package and information systems and spans various regions across the United Kingdom, including UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, and UKK. The planning process is currently ongoing, with supplier engagement days scheduled for December and January, and the contract period anticipated to begin on 1st July 2026, extending potentially until 28th June 2031. Businesses are invited to submit expressions of interest with a deadline that was set for 28th November 2025, having been a critical date in the early stages of market engagement. This procurement presents significant opportunities for businesses specialising in software development, especially those with a track record in asset management systems within emergency services or similar environments. The tender is particularly suitable for SMEs due to the expressed suitability measures. Companies benefiting from this opportunity can expand their clientele by integrating solutions capable of centralising critical asset data and optimising management processes, such as fleet and equipment maintenance. This venture's scope extends to future technologies like cloud solutions and mobile access, offering innovative companies the chance to showcase their cutting-edge capabilities and establish a presence in the public sector’s evolving digital infrastructure landscape. ## Notice Cambridgeshire Fire and Rescue Service (CFRS) is currently conducting a soft market testing exercise in preparation for a future procurement of an Asset Management System. The aim is to identify a centralised solution capable of managing CFRS's critical assets and infrastructure, including fleet, operational equipment, and hydrants. Core Functional Requirements; Any proposed Asset Management System must support the management of the following service areas: - Fleet Management (Vehicles, servicing schedules, defect reporting, cost tracking) - Operational Equipment Management (Personal Protective Equipment (PPE), Breathing Apparatus (BA) sets, radios, all operational equipment, servicing, and defect tracking) - Hydrant Management (Inspection, maintenance, water schemes, compliance monitoring, and mapping) Desirable (Non-Essential) Capabilities; - Property Asset Management - ICT Asset Management Minimum System Capabilities The system must be able to deliver, at a minimum, the following functionalities: - Centralised storage of all critical asset data - Scheduling and management of routine and ad hoc maintenance/testing - Defect reporting and escalation workflows based on urgency - Automated alerts and reminders for servicing and inspections - Integration with stock control and ordering systems - Full asset history tracking (maintenance, testing, usage) - Servicing and maintenance records - Generation of compliance-ready reports - Remote access via tablets or mobile devices with internet connectivity - Multi-user access from any location - Seamless integration with CFRS's existing Finance and Procurement systems - Standard and custom reporting across all system data - QR code compatibility for asset identification and lifecycle tracking - User-friendly interface accessible via app or browser, supporting live data and mobile use - Support for multiple stations, locations, and asset types - Role-based access control, audit trails, data encryption, and single sign-on - Cloud-based or hybrid deployment with high availability ### Planning Information Cambridgeshire Fire and Rescue Service (CFRS) is seeking to engage with suppliers who have proven experience in delivering Asset Management solutions, particularly those who have successfully implemented systems within emergency services or similar operational environments. We invite interested suppliers to submit an Expression of Interest by emailing kian.marashi@cambsfire.gov.uk. Please include a brief overview of your relevant experience and how your solution aligns with the requirements of this potential procurement. To support this early market engagement, CFRS will be hosting Supplier Engagement Days in December and January. These sessions will provide an opportunity to discuss the upcoming procurement in more detail and allow suppliers to showcase their capabilities and demonstrate their solutions. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/080969-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Dec 2025 | | Submission deadline | Not specified | | Future notice date | 6 Apr 2026 | | Award date | Not specified | | Contract period | 30 Jun 2026 - 30 Jun 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAMBRIDGESHIRE AND PETERBOROUGH FIRE AUTHORITY | | Locality | HUNTINGDON, UNITED KINGDOM | | Post town | Peterborough | | Postcode | PE29 2NA | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH4 Cambridgeshire and Peterborough | | ITL 3 | TLH42 Cambridgeshire CC | | Local authority | Huntingdonshire | | Electoral ward | Brampton | | Westminster constituency | Huntingdon | | Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 9 Dec 2025 at 11:06 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/080969-2025 - 30 Oct 2025 at 09:15 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/069593-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/080969-2025 9th December 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/069593-2025 30th October 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d6c4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05d6c4.json.