---
title: "Planned Preventative Maintenance"
ocid: "ocds-h6vhtk-05d752"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d752"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d752.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d752.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "EXETER CITY COUNCIL"
published: "2026-06-23"
---

# Planned Preventative Maintenance

Buyer: EXETER CITY COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-05d752

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## Summary

Exeter City Council, a sub-central government public authority located in Exeter, United Kingdom, is currently in the planning stage of a procurement process for a Planned Preventative Maintenance contract. This contract is designed to cover all council service areas and is structured into two lots: Mechanical, Electrical & F-Gas, and Specialist Compliance Services. The total estimated contract value is £2,000,000 GBP, with potential extensions bringing the gross amount to £2,400,000 GBP. The procurement is set under an open procedure and is above the threshold, ensuring broad competition. Key dates include a tender period ending on 24th July 2026, with contract commencement anticipated on 1st October 2026 and a possible extension of the contract duration from 2026 to 2034. Interested parties are scheduled to submit their tenders electronically via an exclusive procurement portal, where registration is free, and all documents will be available starting from 25th June 2026.

This tender offers significant opportunities for businesses within the repair and maintenance services industry, particularly those experienced in maintaining mechanical and electrical systems, and providing specialist compliance services. It is especially suited for small and medium enterprises (SMEs) due to its structure and the council's emphasis on quality and service delivery. Companies offering robust service models, efficiencies in planned maintenance, and innovative compliance and reporting tools will find this an ideal growth opportunity. Aligning with the council’s objectives, this contract aims to facilitate longer-term efficiency and sustainability, thus welcoming businesses that deliver social value and environmental friendliness as a part of their service portfolio.

## Notice

Exeter City Council is undertaking this procurement to establish a 4-year Planned Preventative Maintenance (PPM) contract ,with up to 4 further 12-month extensions, covering all Council service areas under a single tender, structured into two Lots: Lot 1 - Mechanical, Electrical & F-Gas * Electrical systems (e.g. switchgear testing, thermography, controls & automation) * Mechanical services (heating, ventilation, air conditioning, water systems, gas) * F-Gas and refrigeration systems Lot 2 - Specialist Compliance Services * Life safety systems (e.g. fire/smoke dampers, air quality, gas detection) * Standby power, protection equipment, and calibration services * Ventilation systems, duct cleaning, and waste pumps The purpose of this procurement is to ensure the effective, efficient, and compliant maintenance of Council assets, reducing reactive repairs and extending asset life through proactive servicing.

### Lot Information

Mechanical, Electrical & F-Gas

This Lot covers the core Mechanical and Electrical (M&E) services across the Council's assets, including statutory inspection and testing and reactive works.

Options: Set out in Section 7 of the Volume 1 ITT Document (Information, Instructions and Award Criteria)

Renewal: Four options to extend for up to 12 months each.

Specialist Compliance Services

This Lot covers the more specialist areas across the Council's assets such as refrigeration, ventilation and fire dampers.

Options: Set out in Section 7 of the Volume 1 ITT Document (Information, Instructions and Award Criteria)

Renewal: Four options to extend for up to 12 months each.

### Planning Information

Exeter City Council invites suppliers to participate in this market engagement exercise by reviewing the scope and requirements outlined in this document and submitting responses to the accompanying questionnaire.
The purpose of this engagement is to gather market insight that will inform the design of the future Planned Preventative Maintenance (PPM) procurement. Supplier feedback will help shape the scope, delivery model, and commercial structure of the final tender documents.
Responses should be submitted no later than 12 Noon on 14th November 2025 via the
www.advantageswtenders.co.uk
Please note:
• This is an information-gathering exercise only. No contract will be awarded as a result of this engagement.
• Participation does not constitute any commitment to tender, nor does it affect eligibility for future procurement opportunities.
• All feedback received will be generalised and shared with all interested suppliers to ensure no supplier is advantaged or disadvantaged.
• All information provided by suppliers will be treated in confidence and used solely to inform the development of the future procurement strategy.
• Suppliers are responsible for obtaining all necessary information to complete the questionnaire and will bear any associated costs.
• Any attempt to offer inducements or seek preferential treatment will result in disqualification from this exercise.
If you have any questions or require clarification regarding the questionnaire, please contact us via the messaging facility on the Council's e-procurement portal.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/059112-2026 |
| Notice type | UK3 - Planned Procurement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Jun 2026 |
| Submission deadline | 24 Jul 2026 |
| Future notice date | 25 Jun 2026 |
| Award date | Not specified |
| Contract period | 30 Sep 2026 - 30 Sep 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EXETER CITY COUNCIL |
| Locality | EXETER |
| Post town | Exeter |
| Postcode | EX1 1JN |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK43 Devon CC |
| Local authority | Exeter |
| Electoral ward | St David's |
| Westminster constituency | Exeter |
| Delivery location | TLK4 Devon |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50700000 - Repair and maintenance services of building installations

## Release History

- 23 Jun 2026 at 15:17 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/059112-2026
- 30 Oct 2025 at 15:43 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/069829-2025
- 30 Oct 2025 at 15:40 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/069825-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/059112-2026
  23rd June 2026 - Planned procurement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/069829-2025
  30th October 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/069825-2025
  30th October 2025 - Preliminary market engagement notice on Find a Tender
- www.advantageswtenders.co.uk
  All tender documents will be available exclusively via procurement portal (www.advantageswtenders.co.uk). Registration is free of charge. Direct Link (LIVE FROM 25 JUNE 2026) - https://procontract.due-north.com/Advert?advertId=1ac91879-136f-f111-813c-005056b64545&p=69ce52d6-e03c-e511-80ed-000c29c9ba21

## Notice URLs

- https://exeter.gov.uk/
- https://procontract.due-north.com/Advert?advertId=1ac91879-136f-f111-813c-005056b64545&p=69ce52d6-e03c-e511-80ed-000c29c9ba21
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d752. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05d752.json.