---
title: "Interim Short Term Vehicle Hire"
ocid: "ocds-h6vhtk-05d7e4"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d7e4"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d7e4.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d7e4.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "GENTOO GROUP"
published: "2025-10-31"
---

# Interim Short Term Vehicle Hire

Buyer: GENTOO GROUP  
Current stage: Award  
OCID: ocds-h6vhtk-05d7e4

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05d7e4.json)

## Summary

The procurement process, initiated by Gentoo Group, located in Sunderland, involves the "Interim Short Term Vehicle Hire" under the industry category of motor vehicles. This process, awarded on 31st October 2025, seeks to address operational disruptions by leveraging short-term vehicle hire through Dawson Group Limited, based in Milton Keynes. The procurement stage is complete, involving a limited competition method under the legal basis UKPGA 2023/54, for replacement vehicles to be supplied from 6th October 2025 until 28th March 2026. The total contract value is £157,000, aimed at mitigating risk and ensuring service continuity during fleet transitions.

This tender provides significant opportunities for businesses in the automotive and logistics sectors, particularly those capable of offering flexible short-term vehicle hire solutions. Companies that can provide reliable, cost-effective transport solutions are well-positioned to benefit from similar procurement opportunities. Moreover, businesses adept at rapid deployment and swift transition management from existing to new service providers could find such contracts advantageous for establishing a competitive edge and growing their market presence.

## Notice

Business Case: Short-Term Vehicle Supply via Dawson Group Purpose: To address ongoing operational disruptions caused by unreliable leased vehicles from Venson, this business case proposes the short-term use of Dawson Group to supply replacement vehicles until long-term fleet solutions are implemented via VWFS. Background: * Several vehicles currently leased from Venson are frequently off the road due to mechanical issues and repairs. * The downtime is increasing in frequency and duration, negatively impacting service delivery and operational efficiency. * The Fleet Manager has benchmarked pricing from alternative suppliers to assess value for money and service reliability. Proposal: * Return the problematic vehicles currently leased from Venson. * Source replacement vehicles from Dawson Group on a short-term basis. * Dawson Group has provided competitive quotes that are more favourable than current lease rates. * This arrangement will bridge the gap until the long-term fleet is mobilised through VWFS, as part of the wider fleet contract. Benefits: * Improved Operational Continuity: Reliable vehicles will reduce downtime and ensure service delivery is maintained. * Cost Efficiency: Dawson Group's pricing is more competitive than current lease costs. * Flexibility: Short-term hire allows for rapid deployment and easy transition once VWFS vehicles become available. * Risk Mitigation: Reduces dependency on underperforming assets and avoids further operational disruption. Risks & Mitigations: Risk Mitigation Short-term availability of suitable vehicles Early engagement with Dawson Group to confirm stock and lead times Transition logistics from Venson to Dawson Group Coordinated handover plan with Fleet Manager oversight Cost implications if long-term fleet is delayed Regular review of VWFS delivery timelines and contingency planning Recommendation: Approve the short-term use of Dawson Group to supply replacement vehicles, enabling the return of unreliable Venson-leased assets and maintaining operational effectiveness until the VWFS fleet is mobilised.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/070051-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Below threshold - limited competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Oct 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 6 Oct 2025 |
| Contract period | 6 Oct 2025 - 28 Mar 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £157,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GENTOO GROUP |
| Locality | SUNDERLAND |
| Post town | Sunderland |
| Postcode | SR3 3XR |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC44 Sunderland |
| Local authority | Sunderland |
| Electoral ward | Doxford |
| Westminster constituency | Houghton and Sunderland South |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DAWSON GROUP |

## CPV Codes

### Divisions

- 34 - Transport equipment and auxiliary products to transportation

### Codes

- 34130000 - Motor vehicles for the transport of goods

## Release History

- 31 Oct 2025 at 12:05 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/070051-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/070051-2025
  31st October 2025 - Contract details notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d7e4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05d7e4.json.