---
title: "Integrated HR & Payroll system"
ocid: "ocds-h6vhtk-05d825"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d825"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d825.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d825.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "TRURO & PENWITH COLLEGE"
published: "2026-01-28"
---

# Integrated HR & Payroll system

Buyer: TRURO & PENWITH COLLEGE  
Current stage: Tender  
OCID: ocds-h6vhtk-05d825

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## Summary

Truro & Penwith College, located in Truro, United Kingdom, initiated a procurement process for an "Integrated HR & Payroll system" in the software and information systems industry category. Despite initial planning and issuing of tender documents, the tender process was terminated due to operational constraints and scheduling issues that posed risks to the college's business continuity and statutory obligations. The decision was made to cancel the tender stage, initially set to conclude with awards by March 2026, and to pursue a direct award using a recognised Framework Agreement to circumvent the constraints. This strategic shift allows for an expedited and secure transition from the current system.

This tender posed a valuable opportunity for IT companies specialising in HR and payroll solutions to engage with a significant educational institution, aiming to implement a comprehensive software-as-a-service solution. Although cancelled, the initial procurement could have potentially benefitted established software providers that can quickly adapt to requirements and timelines for deployment, data migration, and integration services. By streamlining future procurement through a Framework Agreement, companies still have opportunities to participate in supplying Truro & Penwith College and to leverage any framework-led procurement processes that may arise following this cancellation.

## Notice

Truro and Penwith College is a large, further education provider in Cornwall. The College has three main campuses in Truro, Penzance and Bodmin. The College provides education services to circa 9,000 learners with a workforce of 1200 staff. The current HR and Payroll platform is an on-premise system that has been in place for many years, but no longer meets the needs of the College. The primary objective of this procurement for Truro & Penwith College is to select a single contractor to supply and implement a modern, modular, and cost-effective HR and Payroll system. The first phase of the project will focus on the seamless and low-impact migration of the core Payroll, Pensions, and HR functions, with a requirement for this phase to be completed by Q3-2026. Following successful implementation, the College must have the opportunity to call off extended functionality including such functions as: Recruitment, Onboarding, Performance Management, HR Case Management, and Learning & Development. These will be elective modules, implemented according to the College's own timetable. Fully detailed ITT documents will be a made available to suppliers immediately following evaluation of the PSQ. This is expected to be early January, 2026, with intent to award by the end of March 2026. A full process timeline will be issued with the ITT document pack. Documents issued with this Notice * Requirement Outline Brief * Payroll Use Case Scenario * HR Use Case Scenario * PME Q&A Transcript * Procurement Specific Questionnaire Instructions for Participation: Stage 1 Documents including the PSQ form, can be obtained by registering as a supplier on the In-tend Shared Portal and by expressing an interest in this Project. Link below to access the portal: https://in-tendhost.co.uk/intendsharedservices/aspx/Home

### Lot Information

Lot 1

Renewal: Initial Contract Period of 5 years with 3 possible extensions e.g. +1+1+1.

### Planning Information

The PME process is as detailed below.
1. Expressions of Interest (EOI)
• Submit EOI via portal link: https://in-tendhost.co.uk/intendsharedservices/aspx/Home by Friday 14 November 2025 at 16:00 hours.
• Include: 
◦ Legal entity name and company number.
◦ Nominated contact person.
◦ Valid corporate email address for Microsoft Teams invite.
2. Single Supplier Q&A Event
• One live online Q&A session for all interested suppliers via Microsoft Teams on Thursday 20 November 2025 1030–1200 hours UK time
• Session will cover POB content, CFP stage design and supplier Q&A.
• All questions and answers will be logged and shared with all engaged suppliers after the event.
3 Bilateral Communications
• No one-to-one meetings planned or envisaged.
• Submit Q&A clarification requests via portal link:https://in-tendhost.co.uk/intendsharedservices/aspx/Home by Monday 10 November 2025 at 16:00 hours.
• Answers and any clarifications will be shared with all engaged suppliers.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/007768-2026 |
| Notice type | UK12 - Procurement Termination Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Jan 2026 |
| Submission deadline | 2 Jan 2026 |
| Future notice date | 31 Dec 2025 |
| Award date | Not specified |
| Contract period | 31 May 2026 - 31 May 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £300,000 |
| Lots value | £300,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Cancelled |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TRURO & PENWITH COLLEGE |
| Additional buyers | Missing; TRURO AND PENWITH COLLEGE |
| Locality | TRURO |
| Post town | Truro |
| Postcode | TR1 3XX |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK3 Cornwall and Isles of Scilly |
| ITL 3 | TLK30 Cornwall and Isles of Scilly |
| Local authority | Cornwall |
| Electoral ward | Gloweth, Malabar & Shortlanesend |
| Westminster constituency | Truro and Falmouth |
| Delivery location | TLK South West (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48450000 - Time accounting or human resources software package

## Release History

- 28 Jan 2026 at 17:10 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/007768-2026
- 8 Dec 2025 at 16:26 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/080776-2025
- 31 Oct 2025 at 14:38 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/070140-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/007768-2026
  28th January 2026 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/080776-2025
  8th December 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/070140-2025
  31st October 2025 - Preliminary market engagement notice on Find a Tender
- https://in-tendhost.co.uk/intendsharedservices/aspx/Home
  Documents (free of charge) are available from the In-tend Shared portal. To participate in this Tender you must firstly register as a Supplier (free of charge) and then Express an Interest in this Tender Project.

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d825. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05d825.json.