---
title: "Maintenance of Manual Handling Equipment"
ocid: "ocds-h6vhtk-05da90"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05da90"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05da90.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05da90.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2026-04-27"
---

# Maintenance of Manual Handling Equipment

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-05da90

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## Summary

NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, is conducting a procurement process for the maintenance of manual handling equipment. Located in Cardiff, United Kingdom, the project falls under the repair and maintenance services category. The tender process involves an open procedure, allowing a diverse range of suppliers to participate. This contract, valued at approximately £251,100 gross, began active service on 23rd March 2026 and is set for completion by 22nd March 2028, with the option for a 12-month extension. With a strategic finish and award process completed by February 2026, the project aligns with Welsh devolved regulations, ensuring compliance with industry standards and safety protocols.

This tender offers substantial opportunities for businesses specialising in equipment maintenance and compliance monitoring. Particularly advantageous for SMEs, like SMARTLIFT (SOUTH WALES) LTD, which was awarded the contract, this project promises consistent business growth through long-term engagement with NHS Wales. Businesses that excel in providing reliable service, demonstrating diligence in adhering to safety frameworks, and efficiently managing operational needs stand a strong chance of success. For firms experienced in handling architectural inspection standards under LOLER and PUWER regulations, this contract is an excellent opportunity to expand their footprint in covering maintenance services across multiple NHS sites.

## Notice

NHS Wales Shared Services Partnership (NWSSP) Supply Chain, Logistics & Transport department sought to procure a long-term solution to their Manual Handling Equipment maintenance needs to ensure all equipment is regularly serviced and remains compliant with safety standards. This will reduce downtime, improve operator safety, extend asset lifespan, and provide cost certainty through planned maintenance rather than reactive repairs.The department were looking to establish a long-term maintenance arrangement through a contract with an initial term of 24 months, with the option to extend for a further 12 months, subject to the supplier delivering services that are satisfactory and fully compliant with contractual and regulatory requirements. The overall objective was to secure a reliable supplier capable of delivering consistent service quality, maintaining ongoing compliance, and supporting the department's operational needs over the duration of the contract.Procurement Services and the department undertook a strategic review to mitigate potential risks to the contract, collaboratively developing a robust specification aligned with the department's requirements, including realistic timeframes and clear service expectations. In addition, Procurement Services completed comprehensive market research to ensure that the tender process selected was both appropriate and fully compliant. From this it was established that the most appropriate route to Market was via an Open Tender.Procurement Services commenced the process by issuing a UK2 Preliminary Market Engagement Notice to obtain expression of interest and create awareness of the upcoming Tender. Following this the Open Tender was published on the 5th November 2025 with a closing date of the 2nd December 2025.

### Planning Information

Suppliers who are capable of delivering services relating to the maintenance, inspection, and statutory testing of manual handling equipment in accordance with LOLER and PUWER regulations are invited to submit an Expression of Interest (EOI) to participate in this pre-market engagement exercise.
Expressions of Interest should be submitted no later than 18 November 2025.
In addition, suppliers must send a copy of their Expression of Interest by email to:
Michael.Butler2@wales.nhs.uk
Evangeline.Thorpe@wales.nhs.uk
Please note that this exercise is being undertaken for market engagement purposes only and does not constitute a call for competition or an invitation to tender. A separate Tender Notice will be published in due course should the procurement proceed.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/038162-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Apr 2026 |
| Submission deadline | 18 Dec 2025 |
| Future notice date | 19 Nov 2025 |
| Award date | 27 Feb 2026 |
| Contract period | 23 Mar 2026 - 22 Mar 2028 |
| Recurrence | 2028-01-21 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £240,000 |
| Lots value | £240,000 |
| Awards value | £209,250 |
| Contracts value | £209,250 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 3UZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Gabalfa |
| Westminster constituency | Cardiff North |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SMARTLIFT (SOUTH WALES |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 27 Apr 2026 at 14:47 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/038162-2026
- 27 Feb 2026 at 17:22 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/018161-2026
- 21 Nov 2025 at 13:52 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/076053-2025
- 5 Nov 2025 at 09:32 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/071106-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/038162-2026
  27th April 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/018161-2026
  27th February 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/076053-2025
  21st November 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/071106-2025
  5th November 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://etenderwales.ukp.app.jaggaer.com/home.html
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05da90. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05da90.json.