---
title: "BFI London Film Festival Gala Production and Reception Management"
ocid: "ocds-h6vhtk-05dab6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05dab6"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05dab6.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05dab6.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BRITISH FILM INSTITUTE"
published: "2026-03-26"
---

# BFI London Film Festival Gala Production and Reception Management

Buyer: BRITISH FILM INSTITUTE  
Current stage: Award  
OCID: ocds-h6vhtk-05dab6

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05dab6.json)

## Summary

The British Film Institute, located in London, has awarded a contract for the BFI London Film Festival Gala Production and Reception Management. The contract involves the management of gala events, including cinema build and fit-out, red carpet cinema and event production, and sponsored gala receptions. The industry category for this tender spans promotional services and cultural event organisation services. The award stage was completed on 26 March 2026, with DDA Public Relations Limited being appointed as the supplier. The contract period is set to begin on 20 April 2026 and could extend until 19 April 2030, with possible renewals available. Given the selective procurement method and competitive flexible procedure, this tender was aligned with services exceeding the threshold level, ultimately awarding a gross amount of £321,000.

This tender opens up significant opportunities for businesses involved in event management, promotional activities, and cultural events, particularly those with expertise in gala productions. With a high-profile public authority client such as the British Film Institute, growth can be achieved through commendable execution of the high-stakes, internationally recognised film festival events. Businesses with experience in managing prestigious events in the cultural sector or those capable of executing intricate event setups would be well-suited to compete. The opportunity for renewal extends potential for long-term collaboration, while the chance to host prominent guests during the festival could bolster the selected business's portfolio and reputation within the industry.

## Notice

Gala Venue Cinema Build and Fit Out - Project Management of the installation of screen, draping, sound and broader fit-out are all within the scope of this contract. Projection of screenings throughout the festival is managed by BFI in-house technical teams. Red Carpet Cinema and Event Production - Across the duration of the 12 days, the festival hosts between 22 and 26 red carpet premieres at our partner gala venue, Southbank Centre's Royal Festival Hall, and occasionally, broader festival venues. The red carpet events feature UK, European and World premieres with on-stage A-list talent introductions. A number of the red carpet premieres are sponsored or in association with the festival's partners. Opening and Closing Night Receptions - The Opening and Closing Nights of the Festival are formal red carpet Gala evenings held at Southbank Centre's Royal Festival Hall, or a venue of similar size and scale, featuring a European or World Premiere of an international prestigious film, followed by a reception at a landmark London venue. Sponsored Gala Receptions - A number of our Sponsored Headline Galas come with pre or post-screening Receptions for c350-500 high-profile guests. These typically run from c 18:00 - 19:30 OR 20:00-00:00 and include drinks, canapes, a DJ and light venue dressing.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/027911-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Mar 2026 |
| Submission deadline | 21 Nov 2025 |
| Future notice date | Not specified |
| Award date | 26 Mar 2026 |
| Contract period | 19 Apr 2026 - 19 Apr 2028 |
| Recurrence | 2029-05-01 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £280,000 |
| Lots value | £280,000 |
| Awards value | £267,500 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BRITISH FILM INSTITUTE |
| Locality | LONDON |
| Post town | West London |
| Postcode | W1T 1LN |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI36 Camden |
| Local authority | Camden |
| Electoral ward | Bloomsbury |
| Westminster constituency | Holborn and St Pancras |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DDA PUBLIC RELATIONS |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79342200 - Promotional services
- 79952000 - Event services
- 79952100 - Cultural event organisation services

## Release History

- 26 Mar 2026 at 13:07 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/027911-2026
- 5 Nov 2025 at 10:53 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/071164-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/027911-2026
  26th March 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/071164-2025
  5th November 2025 - Tender notice on Find a Tender
- https://in-tendhost.co.uk/bfi/aspx/Home
  Please register and log in there to obtain all documentation.

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05dab6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05dab6.json.