---
title: "Audio-Visual Support Services for University Graduation Ceremonies"
ocid: "ocds-h6vhtk-05db16"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05db16"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05db16.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05db16.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "EDINBURGH NAPIER UNIVERSITY"
published: "2026-02-18"
---

# Audio-Visual Support Services for University Graduation Ceremonies

Buyer: EDINBURGH NAPIER UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-05db16

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05db16.json)

## Summary

The tender for "Audio-Visual Support Services for University Graduation Ceremonies" involves procuring event services to support ceremonies at Queen Margaret University and Edinburgh Napier University, held at the Usher Hall in Edinburgh. The process, initiated by an open procedure, seeks specialist audio-visual companies to film, record, and potentially live stream these high-profile events. The contract is valued at £400,000 with an estimated duration of up to five years, including extensions. Key deadlines include the tender submission period ending on 8th December 2025, with bids opened the same day. The procurement stage is currently active, suggesting that the contract is yet to be awarded.

This tender presents significant business growth opportunities for companies specialising in audio-visual event production, particularly those with innovative and sustainable equipment offerings. The project emphasises quality criteria such as production capabilities and technical innovation, alongside price. Businesses are encouraged to offer services that deliver local value and social benefits, including placements or training for university staff. Given the open nature of the procurement process and the specific requirements for approved service provider status at the Usher Hall venue, experienced firms handling complex, prestigious events are well-suited to compete.

## Notice

The provision of audio-visual support services to Queen Margaret University and Edinburgh Napier University for their Graduation Ceremonies in the City of Edinburgh Council's Usher Hall venue. These include provision of audio-visual equipment, lighting and electrical connections, and the actual filming, display, projection (and potentially live streaming) and archiving of the Graduation ceremonies for the actual graduation audiences and participants, marketing and PR purposes, and historical records.

### Lot Information

Lot 1

The Universities require the services of specialist audio-visual companies to film, record and near-live webcast their Graduation Ceremonies that take place in The Usher Hall, Edinburgh. This includes the provision, installation and set-up, and post-event removal of the necessary equipment. These services are vital to the performance of the ceremonies, to ensure that these high-profile, prestigious events are captured and broadcast on the day of Graduations for internal and external participants; for marketing and external affairs purposes; and as an historical archived record to be viewed on the Universities' websites for the foreseeable future.

Renewal: The contract is scheduled to run for an Initial Period of three years, with optional extensions of 2 X 1 years to be exercised at the Universities' sole discretion. The estimated contract value figure is calculated for a 5-year term.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/014809-2026 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Feb 2026 |
| Submission deadline | 8 Dec 2025 |
| Future notice date | Not specified |
| Award date | 4 Feb 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £400,000 |
| Lots value | £400,000 |
| Awards value | Not specified |
| Contracts value | £380,935 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EDINBURGH NAPIER UNIVERSITY |
| Additional buyers | QUEEN MARGARET UNIVERSITY |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH11 4BN |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM11 East Lothian and Midlothian |
| Local authority | East Lothian |
| Electoral ward | Musselburgh |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM73 East Lothian and Midlothian |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CATALYST EVENT PRODUCTION SERVICES |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 79952000 - Event services
- 92111210 - Advertising film production

## Release History

- 18 Feb 2026 at 14:09 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/014809-2026
- 5 Nov 2025 at 14:50 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/071311-2025

## Notice URLs

- http://www.napier.ac.uk
- http://www.qmu.ac.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000797550
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00340
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00364
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/
- https://www.scotcourts.gov.uk/courts-and-tribunals/courts-tribunals-and-office-locations/find-us/edinburgh-sheriff-court-and-justice-of-the-peace-court/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05db16. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05db16.json.