--- title: "Avon and Somerset Police Catering Services" ocid: "ocds-h6vhtk-05db88" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05db88" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05db88.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05db88.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "THE POLICE AND CRIME COMMISSIONER FOR AVON & SOMERSET" published: "2025-11-06" --- # Avon and Somerset Police Catering Services Buyer: THE POLICE AND CRIME COMMISSIONER FOR AVON & SOMERSET Current stage: Planning OCID: ocds-h6vhtk-05db88 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05db88) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05db88.json) ## Summary The Police and Crime Commissioner for Avon & Somerset is in the planning stage of a procurement process for catering services, with the reorganisation of a combined cleaning and catering contract into separate contracts. This procurement, announced on 6th November 2025, focuses on the catering needs of Avon and Somerset Police, centred around their Headquarters in Portishead, BS20 8JJ, United Kingdom. The market engagement initiative invites stakeholders to participate by 27th November 2025, to provide insights that will shape the requirements ahead of the formal tender stage, anticipated to start in early 2026. The overall procurement value is set at £750,000, with a gross total potential of £900,000, and the contract period is planned to commence in September 2026. This initiative aims to achieve fairness and transparency, adhering to the Public Contract Regulations 2015. This tender presents a significant opportunity for businesses involved in catering services, especially those situated in or around the Avon and Somerset area. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are particularly encouraged to engage, given the suitability criterion included in the procurement process. Participation in this early engagement phase can allow businesses to influence the tender specifications and better prepare for the competition when it opens, enhancing their chances of securing the contract. Businesses that provide hospitality, operate cafeteria services, or manage vending machines would find this tender especially relevant, considering the current scope of services required by the police departments. By engaging now, businesses can position themselves strategically in anticipation of the formal tender announcement. ## Notice Avon and Somerset Police have a combined cleaning and catering contract in place with an expiry date of September 2026. A decision has been made to split the cleaning and catering into two separate contracts after this date and a tender process is already underway for a regional cleaning contract which Avon and Somerset Police are included in. Market engagement was undertaken in April / May 2024 with regards to catering services for Avon and Somerset Police, however we believe that it will be valuable to undertake further engagement with the market prior to issuing a tender package as the requirements for catering have now changed slightly and we are aware that there may also have been developments in the market during this time. Avon and Somerset Police currently have a cafe at their Headquarters Site in Portishead (BS20 8JJ). They also have a number of vending machines across their estate. Hospitality is also provided as part of the existing contract. The purpose of the Market Engagement Notice is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in early 2026. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this notice to katie.baxter@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and requests for subsequent Team meetings will be midday on Thursday 27th November 2025. SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. This notice is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to this notice. This notice does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the notice. ### Planning Information Please email katie.baxter@devonandcornwall.pnn.police.uk to request market engagement questionnaire ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/071487-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Nov 2025 | | Submission deadline | Not specified | | Future notice date | 12 Jan 2026 | | Award date | Not specified | | Contract period | 8 Sep 2026 - 8 Sep 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £750,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE POLICE AND CRIME COMMISSIONER FOR AVON & SOMERSET | | Locality | PORTISHEAD | | Post town | Bristol | | Postcode | BS20 8JJ | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK6 North Somerset, Somerset and Dorset | | ITL 3 | TLK61 North Somerset | | Local authority | North Somerset | | Electoral ward | Portishead West | | Westminster constituency | North Somerset | | Delivery location | Not specified | ## CPV Codes ### Divisions - 55 - Hotel, restaurant and retail trade services ### Codes - 55520000 - Catering services ## Release History - 6 Nov 2025 at 09:43 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/071487-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/071487-2025 6th November 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05db88. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05db88.json.