--- title: "Collections Management System Replacement" ocid: "ocds-h6vhtk-05dc42" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05dc42" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05dc42.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05dc42.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST" published: "2025-12-11" --- # Collections Management System Replacement Buyer: THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST Current stage: Tender OCID: ocds-h6vhtk-05dc42 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05dc42) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05dc42.json) ## Summary The Horniman Public Museum and Public Park Trust is actively progressing its procurement process to replace the current collections management system with a new, digital-first solution aimed at improving operational efficiency and transparency. The contract, titled "Collections Management System Replacement," belongs to the services category, specifically within the industry of museum services and software packages, located in the United Kingdom. The tender stage is currently active, with the call for bids remaining open until 31st January 2026, and interested parties must direct submissions to Jonathan Whitson Cloud via email. The project has a projected initiation date of 1st April 2026, with completion expected by 31st March 2030. The procurement method is open competition, allowing for broad participation from interested vendors. This tender presents a significant opportunity for businesses operating within the software development sector, particularly those specialising in database and operating software packages or museum services. Companies with a robust track record in implementing comprehensive digital solutions that enhance collection management will find this opportunity aligns with their expertise. The contract, valued at approximately £96,000, offers the potential for a long-term partnership with a central government public authority, enhancing a company's portfolio of prestige projects. Additionally, businesses excelling in integrating digital systems with existing procedures and offering innovative workflow solutions will be particularly well-suited to meet the requirements stipulated in this tender. ## Notice The Horniman Museum and Gardens (HMG) is seeking to replace its end-of-life collections management system with a new, digital-first solution that will enhance efficiency, transparency, and best practice across its diverse collections and related activities. This project will span three to four years, focusing initially on data migration, followed by phased development and alignment of functions and procedures. The Horniman Museum and Gardens' current collections management system is used to catalogue and manage diverse collections including Natural History, Anthropology, Musical Instruments, Living collections (an aquarium, a butterfly house, a small zoo, the gardens), a Handling Collection, an Archive, and items of value and interest that are not part of any formal collection. The system supports the 21 Spectrum procedures, but only partially. A core objective of this project is to develop new digital first procedures, aligned with and supported by the new system, promoting efficiency, transparency and museum best practice. ### Lot Information Lot 1 Options: Options are described in the attached Invitation to Tender document. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/081770-2025 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 11 Dec 2025 | | Submission deadline | 31 Jan 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2026 - 31 Mar 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £96,000 | | Lots value | £96,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST | | Locality | LONDON | | Post town | South East London | | Postcode | SE23 3PQ | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI44 Lewisham and Southwark | | Local authority | Lewisham | | Electoral ward | Forest Hill | | Westminster constituency | Lewisham West and East Dulwich | | Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 92 - Recreational, cultural and sporting services ### Codes - 48100000 - Industry specific software package - 48600000 - Database and operating software package - 92510000 - Library and archive services - 92521000 - Museum services ## Release History - 11 Dec 2025 at 09:48 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/081770-2025 - 6 Nov 2025 at 18:20 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/071818-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/081770-2025 11th December 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/071818-2025 6th November 2025 - Tender notice on Find a Tender - https://collectionstrust.org.uk/spectrum/ Spectrum is the UK museum collections management standard - https://www.find-tender.service.gov.uk/Notice/Attachment/A-7479 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-7480 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-9027 This Invitation to Tender was AMENDED on 10th Dec 2026. Changes, marked in red, include a significant alteration to the timeline of the project, and some minor clarifications of requirements. ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05dc42. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05dc42.json.