---
title: "DPP2536 - itt_121013 - Catering Provision"
ocid: "ocds-h6vhtk-05dd73"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05dd73"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05dd73.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05dd73.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "POLICE AND CRIME COMMISSIONER FOR DYFED POWYS"
published: "2026-02-27"
---

# DPP2536 - itt_121013 - Catering Provision

Buyer: POLICE AND CRIME COMMISSIONER FOR DYFED POWYS  
Current stage: Tender  
OCID: ocds-h6vhtk-05dd73

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## Summary

The Police and Crime Commissioner for Dyfed Powys initiated a tender for catering provision at its headquarters in Carmarthen, focusing on restaurant and food-serving services. This procurement, under the 'services' category, necessitated an open competition with the tendering period scheduled to conclude on 17th February 2026. Although initially active with plans for catering operations starting from 1st June 2026 over a three-year term (with possible yearly extensions), the procurement was cancelled as no compliant bid was received. The process involved engaging potential vendors through webinars and on-site discussions to refine the tender requirements.

This tender presented opportunities for businesses specialised in food services, showcasing capacities for flexibility in menu delivery and catering outside typical hours. Establishments with expertise in handling varied dietary needs, along with credentials like 5-star Food Hygiene and IOSH Managing Safety, were well-suited for this venture. Despite the tender's cancellation, the procurement vision remains valuable for food-service providers aiming to leverage public contracts to grow business footprints by catering to institutional needs and engaging in tailored service delivery within government sectors.

## Notice

Provision of catering facilities at Headquarters in Carmarthen, including suitable menus with hot and cold options, breakfast, lunch, evening meal for residential students, packed lunches, and occasional hospitality catering on-site but outside of core hours and emergency catering off-site. Flexibility of client requests required and varied dietary requirements offering. Ensure good service standards including setting up and down spaces, provision of condiments, cutlery, crockery and napkins. Spot cleaning and sweeping of floors. Contract is to be for a period of three (3) years, with two one-year extensions available (3+1+1).

### Planning Information

Dyfed-Powys Police are arranging two pre-market engagement events for the re-procurement of its Catering contract. The current contract expires September 2026. 
Police Headquarters, Llangunnor, Carmarthen, is the command and administrative centre of the Force, the Catering provision is to serve officers and staff from Dyfed-Powys as well as staff from within the command centre including Welsh Ambulance Service. 
The Contractor must promote the use of the catering facilities, create suitable menus with hot and cold options, breakfast, lunch, evening meal for residential students, packed lunches, and occasional hospitality catering on-site outside of core hours and emergency catering off-site.
The campus is located approximately 1 mile from Carmarthen town and there are no alternative catering facilities in the immediate area.
Powys Diner, the main restaurant facility, has a seating capacity of 118.
Pembrokeshire Café is an additional space for lighter snacks with hot and cold drinks available.
Including several conference rooms to accommodate.
There is also a requirement to ensure good service standards including setting up and down spaces, provision of condiments, cutlery, crockery and napkins. Spot cleaning and sweeping of floors.
This service is to be in place for a period of three (3) years, with two one-year extensions available (3+1+1). 
The objectives for the pre-market engagement events are to:
• Provide a space for providers to understand the tendering requirements and platforms required to submit
• Provide initial service intentions and requirements of the contract,
• Assess the interest in delivering this contract,
• Understand the market and any opportunities or new ways of working,
• To answer questions on the requirements and determine if this needs to be accommodated in the tender specification / considerations,
• To provide an opportunity for suppliers to raise any questions or concerns that they may have.
• Provide the best sustainable delivery solution within current parameters
Dyfed-Powys are arranging two pre-market engagement events in partnership with Business Wales.
21st November 2025 between 10am-12noon, there will be a webinar session available for interested providers to understand the processes and platforms required to submit a tender for this opportunity. 
https://wales.business-events.org.uk/en/events/supplier-early-engagement-event-dyfed-powys-police-catering-services-police-hq-carmarthen/
Please note this engagement is not the space to ask specific delivery questions about the contract.
27th November between 2pm and 4pm, there will be an on-site opportunity for providers to discuss contract delivery and requirements with Dyfed-Powys Police Estates Team. For this session we require questions to be posed in advance, to ensure all can be fully answered. They will be answered, where possible, in the open forum of the session and shared post-event to ensure transparency for those organisations unable to attend. 
Questions are to be emailed to procurement@dyfed-powys.police.uk by Tuesday 25th November 2025 at 5pm. If any of the questions to be posed contact confidential information or providers wish the question/answer to remain confidential then please clearly advise in advance.
Any question asked on the day, not posed prior, will be recorded as much as is possible and shared with other posed questions from the session.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/017639-2026 |
| Notice type | UK12 - Procurement Termination Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Feb 2026 |
| Submission deadline | 17 Feb 2026 |
| Future notice date | 12 Jan 2026 |
| Award date | Not specified |
| Contract period | 31 May 2026 - 31 May 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | £500,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Cancelled |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | POLICE AND CRIME COMMISSIONER FOR DYFED POWYS |
| Additional buyers | Missing |
| Locality | CARMARTHEN |
| Post town | Swansea |
| Postcode | SA31 2PD |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL42 South West Wales |
| Local authority | Carmarthenshire |
| Electoral ward | Llangunnor |
| Westminster constituency | Caerfyrddin |
| Delivery location | TLL14 South West Wales, TLL24 Powys |

## CPV Codes

### Divisions

- 55 - Hotel, restaurant and retail trade services

### Codes

- 55300000 - Restaurant and food-serving services
- 55510000 - Canteen services
- 55520000 - Catering services

## Release History

- 27 Feb 2026 at 08:24 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/017639-2026
- 20 Jan 2026 at 16:20 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/005005-2026
- 10 Nov 2025 at 11:21 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/072317-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/017639-2026
  27th February 2026 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/005005-2026
  20th January 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/072317-2025
  10th November 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://etenderwales.bravosolution.co.uk/web/login.shtml
- https://etenderwales.bravosolution.co.uk/web/login.shtmlitt_121013-DPP2536-CateringServices
- https://wales.business-events.org.uk/en/events/supplier-early-engagement-event-dyfed-powys-police-catering-services-police-hq-carmarthen/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05dd73. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05dd73.json.