---
title: "AUDIO VISUAL EQUIPMENT FOR MEETING ROOMS"
ocid: "ocds-h6vhtk-05dde9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05dde9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05dde9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05dde9.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "GATESHEAD BOROUGH COUNCIL"
published: "2026-05-08"
---

# AUDIO VISUAL EQUIPMENT FOR MEETING ROOMS

Buyer: GATESHEAD BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-05dde9

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## Summary

Gateshead Borough Council has concluded an open procurement process for the provision of audio-visual equipment for meeting rooms at the Civic Centre in Gateshead. Initially outlined in a planning stage in November 2025, the procurement has progressed through tender and award stages with a contract commencing on 30th April 2026. The contract, amounting to a gross value of £288,000, is underpinned by the UK Public Contracts Regulations (2023/54) and was awarded to Auditel Rental and Service Limited. The procurement was classified under the goods category, with the main focus on audio-visual equipment and materials, to be delivered within the UK region UKC22. The procurement is part of a closed framework agreement allowing work requests from the Council to be fulfilled without reopening competition, guaranteeing a streamlined process with project completion slated for April 2029, potentially extending to April 2030.

This tender represents a significant growth opportunity for businesses, particularly those in the audio-visual technology sector. SMEs and enterprises with capabilities in supply and installation of audio-visual systems are especially well-suited to compete in such tenders. The framework agreement offers the potential for ongoing business growth through call-offs and additional service provisions such as remote fault diagnosis, updates to a Teams Room setup, and software or firmware installations. For businesses compliant with framework agreements and adept at forming strong partnerships with local authorities, such engagements can facilitate further market presence and business scalability within the public sector.

## Notice

The provision of a range of audio-visual equipment for meeting rooms within the Civic Centre, Gateshead including their installation.

### Lot Information

Lot 1

Options: An option to have any software or firmware updates completed ahead of the installation to avoid any delay to the installation completion date. The option to have additional audio-visual equipment and installations provided at various other Council or Council Partner sites across the Borough of Gateshead.

Renewal: If the framework is providing good value and quality throughout the initial 36 month period, then the option to extend for a further period of 12 months may be taken up.

### Planning Information

The Council's Corporate Resources Service requires a Contractor for the provision of a range of audio-visual equipment for meeting rooms within the Civic Centre, Gateshead, which must include provision, installation, warranty and annual service and maintenance of equipment.
As part of this process the Council is conducting a Market Engagement Exercise to establish the level of interest in this opportunity, to gather information, and improve our understanding of the market.
To enable this, the Council will publish a market engagement Questionnaire via the OPEN portal on 10 November 2025 with a submission deadline of 12 noon 24 November 2025.
As part of the market engagement process the Council will offer a limited amount of one to one sessions to meet Suppliers to discuss requirements and the procurement process.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/042208-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 May 2026 |
| Submission deadline | 3 Mar 2026 |
| Future notice date | 8 Jan 2026 |
| Award date | 1 Apr 2026 |
| Contract period | 29 Apr 2026 - 29 Apr 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £250,000 |
| Lots value | £250,000 |
| Awards value | £240,000 |
| Contracts value | £240,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GATESHEAD BOROUGH COUNCIL |
| Locality | GATESHEAD |
| Post town | Newcastle upon Tyne |
| Postcode | NE8 1HH |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Gateshead |
| Electoral ward | Bridges |
| Westminster constituency | Gateshead Central and Whickham |
| Delivery location | TLC22 Tyneside |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AUDITEL RENTAL AND SERVICE |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment

### Codes

- 32321200 - Audio-visual equipment
- 32321300 - Audio-visual materials

## Release History

- 8 May 2026 at 07:05 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/042208-2026
- 3 Apr 2026 at 10:46 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/031195-2026
- 4 Feb 2026 at 16:04 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/010135-2026
- 10 Nov 2025 at 15:01 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/072490-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/042208-2026
  8th May 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/031195-2026
  3rd April 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/010135-2026
  4th February 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/072490-2025
  10th November 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.auditelsystems.com/
- https://www.gateshead.gov.uk/article/31230/Learning-and-Skills
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05dde9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05dde9.json.