---
title: "London Campus Planned Preventative Maintenance Contract"
ocid: "ocds-h6vhtk-05deca"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05deca"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05deca.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05deca.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF STAFFORDSHIRE"
published: "2026-05-06"
---

# London Campus Planned Preventative Maintenance Contract

Buyer: UNIVERSITY OF STAFFORDSHIRE  
Current stage: Award  
OCID: ocds-h6vhtk-05deca

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## Summary

The University of Staffordshire has completed the procurement process for the "London Campus Planned Preventative Maintenance Contract," which involved an open procedure. The contract has been awarded to HR Facilities Limited, trading as Smart Managed Solutions. This two-year contract, with options to extend up to three additional years, encompasses maintenance services for the University's London Campus, covering Units 4, 5, and 12 at the Here East Estate in Queen Elizabeth Olympic Park, Stratford, London. The procurement process began in early 2026, with the contract officially signed on 18th March 2026, and is set to commence on 1st April 2026, extending to 31st March 2028, with a potential maximum duration till 2031.

This contract represents a significant opportunity for businesses specializing in maintenance and repair services, particularly those with capabilities in managing complex site operations like electrical, mechanical, installation, and maintenance work. Companies that have a strong network of sub-contractors and experience in adhering to stringent standards such as SFG20 will find this contract well-suited for participation. SMEs are encouraged to engage due to the contract's suitability clause, and the opportunity for contract renewal based on performance and affordability makes it an attractive prospect for ongoing business growth. The competitive bidding stage involved seven bids, with three reaching the final stage, including proposals from small and medium-sized enterprises.

## Notice

The University of Staffordshire has awarded a contract for the provision of maintenance services to the London Campus for a period of 2 years with an option to extend by up to 3 x 1 years to HR Facilities Limited trading as Smart Managed Solutions following an Open Tender. he Service is required to cover Units 4, 5 & 12 at Here East Estate in Queen Elizabeth Olympic Park, Stratford, London E20 3BS. The campus covers over 31,000sq ft and operates 08:00 - 19:00 Monday to Friday excluding bank holidays and a Christmas Closure between Christmas Day and New Year's Day. The successful supplier will be required to implement a Maintenance Programme that meets the requirements of the specification and that aligns to SFG20 Standards this includes: - Planned Maintenance - Corrective Maintenance - Reactive Maintenance - Chargeable Small Works - Long Term Critical Spare management - Out of Hours support for urgent issues in line with the specification Any work must minimise disruption to the day to day operation of the campus and must be in adherence with the relevant legislation and University Policies. The supplier must have in place an established network of sub-contractors who are able to meet the required response times detailed within the specification. The value within this notice contains an allowance for ad hoc maintenance over the contract period

### Lot Information

Lot 1

Renewal: The contract will be extendable by up to 3 x 1 years based upon performance and affordability

### Planning Information

Please email procurement@staffs.ac.uk for an Engagement Questionnaire and return to this address by 25th November 2025

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/041423-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 May 2026 |
| Submission deadline | 27 Jan 2026 |
| Future notice date | 6 Dec 2025 |
| Award date | 16 Feb 2026 |
| Contract period | 31 Mar 2026 - 31 Mar 2028 |
| Recurrence | 2031-12-01 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £750,000 |
| Lots value | £750,000 |
| Awards value | £750,000 |
| Contracts value | £750,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF STAFFORDSHIRE |
| Locality | STOKE ON TRENT |
| Post town | Stoke-on-Trent |
| Postcode | ST4 2DE |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG23 Stoke-on-Trent |
| Local authority | Stoke-on-Trent |
| Electoral ward | Hanley Park, Joiner's Square & Shelton |
| Westminster constituency | Stoke-on-Trent Central |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HR FACILITIES LIMITED TRADING AS SMART MANAGED SOLUTIONS |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services
- 51 - Installation services (except software)
- 71 - Architectural, construction, engineering and inspection services

### Codes

- 45259100 - Wastewater-plant repair and maintenance work
- 45259200 - Purification-plant repair and maintenance work
- 45259300 - Heating-plant repair and maintenance work
- 45260000 - Roof works and other special trade construction works
- 45300000 - Building installation work
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 50700000 - Repair and maintenance services of building installations
- 51100000 - Installation services of electrical and mechanical equipment
- 51500000 - Installation services of machinery and equipment
- 51700000 - Installation services of fire protection equipment
- 71300000 - Engineering services

## Release History

- 6 May 2026 at 10:20 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/041423-2026
- 16 Feb 2026 at 15:27 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/013947-2026
- 5 Jan 2026 at 10:36 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/000180-2026
- 8 Dec 2025 at 15:54 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/080741-2025
- 11 Nov 2025 at 14:38 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/072848-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/041423-2026
  6th May 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/013947-2026
  16th February 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/000180-2026
  5th January 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/080741-2025
  8th December 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/072848-2025
  11th November 2025 - Preliminary market engagement notice on Find a Tender
- http://procontract.due-north.com/
  Tender documents can be obtained from the Proactis e-tendering portal All questions must be raised via this website

## Notice URLs

- http://www.staffs.ac.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05deca. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05deca.json.