--- title: "Supply, Delivery, Installation & On-Site Maintenance of Digitisation Scanning Equipment" ocid: "ocds-h6vhtk-05e036" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e036" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e036.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e036.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "UK HYDROGRAPHIC OFFICE" published: "2026-06-08" --- # Supply, Delivery, Installation & On-Site Maintenance of Digitisation Scanning Equipment Buyer: UK HYDROGRAPHIC OFFICE Current stage: Tender OCID: ocds-h6vhtk-05e036 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e036) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05e036.json) ## Summary The UK Hydrographic Office is engaged in a planned procurement process for the "Supply, Delivery, Installation & On-Site Maintenance of Digitisation Scanning Equipment." This tender falls under the industry category of goods, specifically focusing on scanners. The procurement is at the planning stage, targeting a start contract period on 12th January 2026, concluding on 11th January 2030. Located in Taunton, UK, the buying organisation is a public authority within the central government sector. The procurement process was initiated to find suitable suppliers by 1st December 2025, following a market engagement notice published on 13th November 2025. The legal foundation for this process is set by legislation 2023/54 under the UKPGA scheme. This tender presents significant opportunities for businesses involved in the manufacturing and supply of advanced scanning equipment. Companies that specialise in high-quality digitisation technology, particularly those that can provide large format floor mounted image scanners with specific features such as manual access, integrated quality control, and advanced lighting systems, will find this opportunity particularly beneficial. Furthermore, businesses that provide comprehensive after-sales support, including installation and on-site maintenance services, are well-positioned to compete. The procurement encourages participation from SMEs, providing a platform for growth and collaboration with a key government institution. ## Notice Supply, Delivery, Installation & On-Site Maintenance of Digitisation Scanning Equipment for the UK Hydrographic Office. The objective of this tender is to procure brand-new digitisation equipment and accompanying software (with licence) to support the high-quality, digital capture of a wide range of archival and heritage materials of varying size, thickness and weight. We require a large format floor mounted image scanner (up to A0 size) with a mobile scanning bed. Among other features, it must be capable of manual access, integrated quality control, resolution 1200PPI optical or above and integrated software with the ability to read printed text & handwriting. The equipment required includes: * Overhead planetary scanner for fragile, rare, or bound documents like books and maps with a stand mounted camera system to capture images without any contact with the document. * The ability for the scanner to scan oversized documents, such as folios, plans, surveys, maps, atlases, books, illustrations, paintings, sketches and charts. * It should have the flexibility to allow for scanning of historic books that are unable to be fully opened due to their spine integrity and delicate condition. The following are mandatory requirements of the specification, if tenderers are unable to meet these requirements their tender may automatically be rejected. Responses to the below will be requested in the questionnaire contained with the Tender. System Depth of Field - should comply with FADGI guidelines, making it perfect for scanning thick books and folded materials. Cradle/Stage/Platform requirements: * Fully adjustable bed frame with manual/foot pedal control * Book cradle table for originals up to 645 mm x 860 mm (>A0) and self-aligning and height-adjustable (motorised) able to accommodate books up to 50 cm thick and weighing up to 180Kgs * Glass plate able to be folded up 90deg and remains securely locked in place or similar * Scanning with and without glass plate * Anti-reflective special / and safety glass * Image Quality - Resolution from 300 PPI - 1,200 PPI (optically). Scans need to have even illumination at the image corners to FADGI standard. Scanner requires controlled lighting within book curves to prevent loss of image details * Conservation lighting - Modern, LED lighting concept (UV / IR and ozone free). Glare and flicker-free lighting during capturing (no flash effects). Colour temperature from 5,500 to 6,500 Kelvin. Adjustable light intensity from 1,000 to 3,500 lux. Scanning Outputs * Internal colour depth: 48-bit colour. * 24/48-bit colour, 8/16 bit grey and 1 bit B/W. * Colour ranges: sRGB, Adobe 1998 RGB, eciRGB V2, ProPhoto or according to ICC standard * File formats: Archival TIFF/RAW, JPEG, JPEG 2000, PDF, PDF-A, PDF OCR (searchable content), Multipage TIFF and PDF, DNG, WORD or eBooks. * System Data Transfer rate - Use of USB 3.0 and USB 3.1 connectivity with data transfer rate of 5GB per second. ### Planning Information Please message Procurement@ukho.gov.uk if you feel you can provide this requirement. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/053816-2026 | | Notice type | UK12 - Procurement Termination Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Jun 2026 | | Submission deadline | Not specified | | Future notice date | 3 Dec 2025 | | Award date | Not specified | | Contract period | 12 Jan 2026 - 11 Jan 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £80,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Withdrawn | | Lots status | Withdrawn | | Awards status | Cancelled | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UK HYDROGRAPHIC OFFICE | | Additional buyers | Missing | | Locality | TAUNTON | | Post town | Taunton | | Postcode | TA1 2DN | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK6 North Somerset, Somerset and Dorset | | ITL 3 | TLK62 Somerset | | Local authority | Somerset | | Electoral ward | Taunton East | | Westminster constituency | Taunton and Wellington | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 38 - Laboratory, optical and precision equipments (excl. glasses) ### Codes - 38520000 - Scanners ## Release History - 8 Jun 2026 at 13:07 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/053816-2026 - 13 Nov 2025 at 11:04 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/073452-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/053816-2026 8th June 2026 - Procurement termination notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/073452-2025 13th November 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e036. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05e036.json.