---
title: "Proc-25-3124 - Water Management Risk Assessments"
ocid: "ocds-h6vhtk-05e06d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e06d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e06d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e06d.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "SCOTTISH POLICE AUTHORITY"
published: "2025-11-13"
---

# Proc-25-3124 - Water Management Risk Assessments

Buyer: SCOTTISH POLICE AUTHORITY  
Current stage: Tender  
OCID: ocds-h6vhtk-05e06d

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## Summary

The Scottish Police Authority is seeking to appoint a contractor through an open procurement process for water management risk assessments across approximately 330 buildings in Scotland, including island locations, as per the Health & Safety at Work Regulations. This tender, reference Proc-25-3124, falls under the services category for risk or hazard assessment and is currently in the tender stage, with a submission deadline of 15th December 2025. The assessment and management of risks associated with Legionella bacteria constitute the primary focus of this contract, ensuring compliance with relevant health and safety regulations such as ACoP L8 and BS 8680:2020. This contract will cover the entire Scottish region and involves electronic submissions.

This procurement presents a significant opportunity for businesses specialising in engineering and environmental services, particularly those experienced with health and safety risk assessments, to expand their operations. Companies with expertise in handling water systems and ensuring compliance with Legionella-related legislation are well-suited to compete. The required services promote community benefits, which include targeted recruitment and training, potentially increasing job opportunities and fostering business growth for SMEs and social enterprises. The duration of the contract is three years, with possible two one-year extensions, offering a long-term engagement opportunity for the successful bidder.

## Notice

The Scottish Police Authority (known as the "the Authority") requires a Contract in place for water management risk assessments to be carried out. The Authority is tendering this opportunity to appoint a suitably experienced and competent Contractor.

### Lot Information

Lot 1

The Scottish Police Authority (known as the "the Authority") requires a Contract in place for water management risk assessments to be carried out. The Authority is tendering this opportunity to appoint a suitably experienced and competent Contractor. Under the Health & Safety at Work Regulations (1974), The Management of Health and Safety at Work Regulations (1999), and the Control of Substances Hazardous to Health Regulations 2002 (COSHH), concerning risk from exposure to Legionella bacteria, the Authority has a duty of care towards their users (e.g. staff, officers, members of the public) to protect them from contracting Legionella and other microbial infections through providing a safe water supply system fit for human consumption and culinary purposes throughout their premises and estates. This duty of care also extends to the susceptibility of the local population to the risk of exposure to the Legionella bacteria. The Authority currently has a requirement for circa 330 Buildings across Police Scotland's Estate covering the whole of Scotland including island locations. This list will be updated during the Contract period and is not a fixed site list, or amount of properties and can be increased or reduced during the Contract term. The Contractor shall carry out ACoP L8 legionella Water risk assessment services and Written Schemes for controlling risk, in line with HSE ACoP L8 and BS 8680:2020 Water quality - Water safety plans - Code of Practice, referred to in this document as BS 8680:2020, or any superseding codes of practice. The requirement may include but not limited to: The identification of systems of risk The review of existing risk assessments Production of up to date Schematics of the water system Appraisal of system condition including accessible equipment Management of Log Books Water Management review Provision of a Legionella Risk Assessment Production of Written Scheme Analysis of Drinking Water systems Supply on-going technical advice on compliance with current legislation and codes of practice including definition of responsibilities and duties of Responsible Person. An Online/web-based portal provided by the organisation will be used by Contractor to upload and store the Control Manuals, Log Books with WRA reports and any associated files to allow to have a login access to Organisation account with a file download functionality

Renewal: 2 x 12 month extensions available

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/073535-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Nov 2025 |
| Submission deadline | 15 Dec 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | At expiry points of the contract if not extended. e.g. 6 months prior to the end of year 3, year 4 or if all extensions are taken, then retender within year 5 to align with expiry. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH POLICE AUTHORITY |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G40 4EH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Calton |
| Westminster constituency | Glasgow East |
| Delivery location | TLM Scotland |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90711100 - Risk or hazard assessment other than for construction

## Release History

- 13 Nov 2025 at 13:31 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/073535-2025

## Notice URLs

- http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
- http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
- http://www.spa.police.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000815382
- https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e06d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05e06d.json.