---
title: "009104 - ePEP Virtual School 2026"
ocid: "ocds-h6vhtk-05e0ad"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e0ad"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e0ad.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e0ad.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NEWCASTLE CITY COUNCIL"
published: "2026-04-07"
---

# 009104 - ePEP Virtual School 2026

Buyer: NEWCASTLE CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-05e0ad

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e0ad)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05e0ad.json)

## Summary

Newcastle City Council has completed the procurement process for the provision of an Electronic Personal Education Plan (EPEP) Software as a Service solution. This initiative aims to support the Council's Virtual School in fulfilling its statutory responsibilities concerning Personal Education Plans for children in care. The awarded contract, valued at £152,475 (ex VAT), will commence on 5th July 2026 and conclude on 4th July 2028, with the possibility of two additional twelve-month extensions. The procurement process utilised an open procedure, and the award was finalised on 7th April 2026. The principal location of the services is the UKC region, falling under the category of educational software packages and software-related services.

This tender presents growth opportunities for businesses providing software solutions, particularly those that develop educational software tailored for government or educational institutions. Companies capable of delivering secure, web-based systems with advanced analytical and record-keeping functionalities would be well-suited to compete. Small and medium-sized enterprises (SMEs) specialising in educational technologies may find this contract aligns with their capabilities, especially if they can support ongoing development and enhancements to meet the educational needs of children in care. Securing such contracts not only strengthens a business's portfolio but also enhances partnerships with public sector organisations.

## Notice

Newcastle City Council has awarded a contract for the provision of an Electronic Personal Education Plan (EPEP) Software as a Service solution. The EPEP solution will support the Council's Virtual School in meeting its statutory responsibilities in relation to Personal Education Plans (PEPs) for children in care. A PEP is a statutory, live document forming part of a child's care plan, setting out educational targets, monitoring progress, and identifying support required to help children achieve their full educational potential.

### Lot Information

Lot 1

Renewal: 2 x 12 month options to extend

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/031309-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Apr 2026 |
| Submission deadline | 19 Dec 2025 |
| Future notice date | Not specified |
| Award date | 23 Mar 2026 |
| Contract period | 4 Jul 2026 - 4 Jul 2028 |
| Recurrence | 2029-07-05 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £200,000 |
| Lots value | £200,000 |
| Awards value | £152,475 |
| Contracts value | £152,475 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NEWCASTLE CITY COUNCIL |
| Locality | NEWCASTLE UPON TYNE |
| Post town | Newcastle upon Tyne |
| Postcode | NE1 8QH |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Newcastle upon Tyne |
| Electoral ward | Monument |
| Westminster constituency | Newcastle upon Tyne Central and West |
| Delivery location | TLC North East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | STAT SOLUTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48190000 - Educational software package
- 72260000 - Software-related services

## Release History

- 7 Apr 2026 at 09:33 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/031309-2026
- 23 Mar 2026 at 16:57 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/026479-2026
- 13 Nov 2025 at 15:27 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/073639-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/031309-2026
  7th April 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/026479-2026
  23rd March 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/073639-2025
  13th November 2025 - Tender notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.newcastle.gov.uk/
- https://www.open-uk.org/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e0ad. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05e0ad.json.