---
title: "Medical Physics Support Service"
ocid: "ocds-h6vhtk-05e12f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e12f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e12f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e12f.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "GREAT WESTERN HOSPITALS NHS FOUNDATION TRUST"
published: "2025-12-04"
---

# Medical Physics Support Service

Buyer: GREAT WESTERN HOSPITALS NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-05e12f

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## Summary

The Great Western Hospitals NHS Foundation Trust in Swindon has awarded a contract for Medical Physics Support Services to Oxford University Hospitals NHS Foundation Trust. This tender falls under the category of medical imaging services, offering crucial enhancements for radiation-based activities across the Wiltshire region, including modalities like CT, MRI, and Ultrasound, among others. The procurement process was conducted through a direct award method, justified by the specialised nature of services needed. The contract, valued at approximately £188,679.34, begins on 17th December 2025 and concludes on 18th December 2026. Key contractual obligations include compliance with radiation regulations and providing quality assurance and advice on equipment performance, with the standstill period terminating on 15th December 2025.

This award presents significant growth opportunities for businesses specialising in medical imaging and radiation protection services. The contract necessitates expert advice, testing, and equipment performance monitoring in line with national standards, offering a platform for companies with proficiency in these areas to demonstrate their capabilities. Businesses equipped with substantial technical expertise, calibrated instruments, and the ability to adhere to regulatory compliance are ideally positioned to contribute and benefit from this contract. Given the essential compliance requirements and specialist advisory roles outlined, organisations proficient in medical physics and radiation protection are well-suited to engage with this contract and help foster innovation and expansion within the healthcare sector.

## Notice

This contract covers the provision of specialist medical physics services to support the Wiltshire service which includes expert advice, testing, and quality assurance for wide range of modalities: CT, MRI, Ultrasound, plain film (outpatients, GP, ED), mobile X-ray, Fluoroscopy, Cardiac catheter labs, Gamma Camera, DEXA, the Breast Centre, and plain film units at two community sites. The medical physics service will be available to provide advice on: * Implications for optimisation (radiation dose and image quality) of any planned or unplanned changes in practice. * Practice and results of routine user QC of equipment performance. * Breakdowns and emerging concerns about the performance of the equipment. * Compliance with radiation regulations as part of an annual audit and on an on-going basis as necessary. Test instruments service conditions includes the following; * The medical physics service must have sufficient test instruments available to carry out the tests covered by this agreement. * It must have sufficient sets of test instruments to enable emergency investigation of a suspected fault or incident. * Calibration of test instruments must meet the national guidance and standards. * Coordination, liaison and representation service conditions include: * The medical physics service will participate in any surveys and evaluations requested by Public Health England (PHE) or screening quality assurance service.

### Procurement Information

The Great Western Hospitals NHS Foundation Trust provides acute and community health services across Wiltshire. The contract covers medical physics advisory and quality assurance services for all radiation-based activities across the Trust, including imaging systems and associated equipment. The service relates to medical physics advisory and quality assurance services for all radiation-based activities across the Trust delivered by Medical Physics Experts (MPEs) and other specialists who provide ionising and non-ionising radiation protection and quality assurance. This includes imaging systems and associated equipment used throughout clinical pathways. The expertise required is highly specialised and not readily available through alternative providers without significant mobilisation, which would compromise service delivery and regulatory compliance. Scope of Services The imaging department covers a wide range of modalities: CT, MRI, Ultrasound, plain film (outpatients, GP, ED), mobile X-ray, Fluoroscopy, Cardiac catheter labs, Gamma Camera, DEXA, the Breast Centre, and plain film units at two community sites. Scope includes the following specialist provisions: * Radiation Protection Services: Compliance audits, dose monitoring, and twice-yearly reports to the Radiation Protection Committee. * Medical Physics Expert (MPE), Radiation Protection Adviser (RPA), Laser Protection Adviser (LPA): Advisory services in line with UK/EU legislation and IPEM guidance. * Medical Physics Expert (MPE) - as required under IRMER 2017. MPEs provide scientific input on optimisation, patient dosimetry, and QA, and advise on radiation protection for medical exposures. * Performance Testing - of imaging systems and associated equipment in line with IRMER and IPEM guidance. * Laser Protection Adviser (LPA) - to ensure compliance with the Control of Artificial Optical Radiation at Work Regulations 2010 and relevant British Standards. * Testing of Non-Ionising Equipment - in accordance with national guidance. * Radioactive Waste Adviser (RWA) - accredited to advise on compliance with radioactive waste legislation. * Quality Assurance and Acceptance Testing: For X-ray, CT, MRI, Ultrasound, Nuclear Medicine, Laser, and UV equipment. * Specialist Roles: MR Safety Expert, Radioactive Waste Adviser (RWA). * Performance Testing: Routine and post-repair testing of imaging equipment. * Reporting: Written reports within 4 weeks of testing, urgent issues communicated immediately. * Advisory Support: On optimisation, compliance, and equipment performance. * Service Conditions: Qualified staff, sufficient capacity, calibrated instruments, and participation in national audits. * Radiation Protection Adviser (RPA) - as required by Ionising Radiations Regulations 2017 (IRR). RPAs must be suitably qualified Clinical Scientists, accredited to advise on radiation protection in healthcare. The contract will be awarded in accordance with the provisions of the Procurement Act 2023, specifically under the justifications permitted in Section 41 and the permitted grounds set out in Schedule 5 which includes; * The highly specialised nature of the services required. * The critical need for continuity to maintain compliance and patient safety. These services are essential for compliance with national standards and statutory requirements such as; * Ionising Radiation (Medical Exposure) Regulations 2017 (IRMER 2017) * Ionising Radiations Regulations 2017 (IRR 2017) * NHS Breast Screening Programme (NHSBSP) Reason for Direct Award * Specialised technical requirements that only certain providers can meet. * Critical operational continuity to maintain compliance with statutory obligations and national programmes.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/079547-2025 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Dec 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 14 Nov 2025 |
| Contract period | 17 Dec 2025 - 18 Dec 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £157,232 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GREAT WESTERN HOSPITALS NHS FOUNDATION TRUST |
| Locality | SWINDON |
| Post town | Swindon |
| Postcode | SN3 6BB |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK71 Swindon |
| Local authority | Swindon |
| Electoral ward | Ridgeway |
| Westminster constituency | East Wiltshire |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OXFORD UNIVERSITY HOSPITALS NHS FOUNDATION TRUST |

## CPV Codes

### Divisions

- 85 - Health and social work services

### Codes

- 85150000 - Medical imaging services

## Release History

- 4 Dec 2025 at 08:13 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/079547-2025
- 14 Nov 2025 at 11:03 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/073870-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/079547-2025
  4th December 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/073870-2025
  14th November 2025 - Transparency notice on Find a Tender

## Notice URLs

- https://www.gwh.nhs.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e12f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05e12f.json.