---
title: "Incident Command System"
ocid: "ocds-h6vhtk-05e19f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e19f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e19f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e19f.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "CLEVELAND FIRE AUTHORITY"
published: "2025-11-14"
---

# Incident Command System

Buyer: CLEVELAND FIRE AUTHORITY  
Current stage: Planning  
OCID: ocds-h6vhtk-05e19f

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## Summary

Cleveland Fire Authority is in the planning stage of a procurement exercise for an Incident Command System, targeting suppliers familiar with emergency services. This initiative is under the "goods" category, primarily involving security, fire-fighting, and information systems and is planned to take place at their Training and Administration Hub in Hartlepool, UK. A preliminary market engagement event is scheduled for January 2026, where potential suppliers can demonstrate their solutions. The deadline to express interest in this event is set for 12pm on 5th December 2025.

The procurement presents a significant opportunity for businesses specialising in incident command solutions, particularly those capable of integrating advanced functionalities such as real-time updates, multiple device compatibility, and interconnectivity with systems like local authority CCTV and drones. Companies experienced in software packages, firefighting equipment, and defence systems can leverage this tender to expand their market presence in public authority contracts. Small and medium-sized enterprises are also encouraged to participate, indicating a commitment to inclusiveness in the selection process.

## Notice

Cleveland Fire Brigade are currently soft market testing with a view to undertaking a procurement exercise for an Incident Command System. Any Incident Command System proposed should include the following functionality: * The command system should have a way of recording decisions. Whether that be written, verbally or video recording, this is a key requirement moving forward. * It should contain the ability to be updated in real time and ensure data is not lost if connection is lost. * Tall buildings management is vital; this will be required to share occupancy and resident status for all flats within a building to be shared amongst all users. This should be user friendly and easily populated with status updates such as fire survival guidance given, resident evacuated etc. * System must be able to be accessed by multiple users and devices at once. * An ability to record the command structure of an incident would be required. * An ability to record or upload ARA and ERA documents. * The option to pass info/instant message would be useful. * All interactions with the incident must be timestamped and auditable. * Ideally the system would be compatible to a number of devices, i.e. mobile phone, tablet, and laptop/desktop. * The potential to link into other information feeds and systems, such as local authority CCTV (if available), drone footage etc. * A mapping tool that allows for things like overheads, maps, cordons, overlays etc to be displayed and use. This would incorporate things like hydrants maps etc. * The ability to record personal accountability on the incident ground, including fire and non-fire personnel. * Ability to pick up staffing from CFB rostering systems * Ability to track fire appliances on a live map (linked to CFB mobilising system)

### Planning Information

Cleveland Fire Brigade would like to understand more about those suppliers that have knowledge and experience of delivering this type of requirement and in particular those organisations that can share successful implementation of incident command systems with other emergency services organisations.
The Brigade is therefore inviting any organisation that may be interested in this possible procurement opportunity to a 'Market engagement' event which will be held at the address below on a date to be agreed during January 2026.
Cleveland Fire Brigade
Training & Administration Hub
Queens Meadow Business Park
Hartlepool
TS25 5TH
On expressing their interest, suppliers will be allocated up to 2 hours with the Project team to discuss this potential procurement opportunity as well as demonstrate their incident command solution.
Interested parties should email lwoodall@clevelandfire.gov.uk The closing date to express your interest in attending is 12pm on 5th December 2025.
The event is a pre procurement engagement only, seeking to understand supplier capability. This does not commit Cleveland Fire Brigade to any future procurement exercise.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/074041-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Nov 2025 |
| Submission deadline | Not specified |
| Future notice date | 5 Dec 2025 |
| Award date | Not specified |
| Contract period | 1 Nov 2026 - 31 Mar 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CLEVELAND FIRE AUTHORITY |
| Locality | HARTLEPOOL |
| Post town | Cleveland |
| Postcode | TS25 5TH |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC3 Tees Valley |
| ITL 3 | TLC31 Hartlepool and Stockton-on-Tees |
| Local authority | Hartlepool |
| Electoral ward | Fens & Greatham |
| Westminster constituency | Hartlepool |
| Delivery location | TLC North East (England) |

## CPV Codes

### Divisions

- 35 - Security, fire-fighting, police and defence equipment
- 48 - Software package and information systems

### Codes

- 35000000 - Security, fire-fighting, police and defence equipment
- 48000000 - Software package and information systems

## Release History

- 14 Nov 2025 at 14:34 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/074041-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/074041-2025
  14th November 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e19f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05e19f.json.