--- title: "Venue Hire for exams" ocid: "ocds-h6vhtk-05e1b0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e1b0" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e1b0.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e1b0.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CARDIFF UNIVERSITY" published: "2025-11-14" --- # Venue Hire for exams Buyer: CARDIFF UNIVERSITY Current stage: Planning OCID: ocds-h6vhtk-05e1b0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e1b0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05e1b0.json) ## Summary Cardiff University is currently in the planning stage of a procurement process for hiring venues to conduct exams. The procurement process, labelled as a tender, falls under the services category within the non-residential property renting or leasing services industry (CPV 70220000). The contract is specifically for venues located in Cardiff, United Kingdom, with a procurement stage classified as 'planning'. Key milestones include expressing interest by emailing rogalaa@cardiff.ac.uk with a deadline of 1st December 2025. The procurement is valued at £141,667 (excluding VAT) and is set to commence from 2nd February 2026, with options for renewal until 1st February 2031. This procurement presents a valuable opportunity for businesses involved in property management or venue services, particularly those offering flexible, secure, and well-equipped spaces within Cardiff. The requirements include hosting exams for Cardiff University, supporting up to 72 PODs, and providing necessary facilities such as Wi-Fi, adequate lighting, and temperature control. Businesses capable of adapting spaces for various needs, especially those with experience in education or examination settings, are well-suited to compete for this opportunity. This contract could significantly boost visibility and establish a strong partnership with a reputable institution like Cardiff University. ## Notice Cardiff University is looking into awarding contract for venue hire for exams. Venue has to be within Cardiff. Specifications: Event Overview The ISCE exams will take place across two periods One in May and one in June. Venue needs to be accessible for University day before to setup and day after for take down. Venues must be available for full-day setup, overnight access, and exam delivery until at least 8pm and access from 7am in the morning. Venue Requirements We require flexible, secure, and well-equipped venues within the Cardiff area, ideally with proximity to public transport. Key requirements include: Space & Layout Exam room (could be split onto two floors but ideally no more than 3 floors/rooms) to accommodate: Up to 72 PODs (3m x 3m each) Examiner and actor briefing area (theatre style) Reception and student briefing rooms Separate rooms for: Patients Hijnx actors Drama students Admin/First Aid Storage (lockable) Prayer Holding area for students post-exam Facilities Wi-Fi for approx. 120 devices Ceiling height of at least 2.5m for POD builds Lighting suitable for clinical simulation Temperature control Adjustable fire alarm testing times Security: Lockable rooms overnight Access: Evening setup and early morning entry (from 7am) Parking: Free parking for approx. 100 cars Catering: Working lunch/buffet or allowance for external catering AV Equipment: Sound system, microphones, screens, and laptop connectivity Furniture: Approx. 72 tables (varied sizes), 300 chairs Trade access for POD installation (lift access if not ground floor) Multiple entry/exit points for separate student and examiner flow To express interest please email: rogalaa@cardiff.ac.uk. Deadline for expression of interest: Monday 1st December 2025 ### Planning Information To express interest please email rogalaa@cardiff.ac.uk Deadline for the expression is Monday 1st December 2025 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/074065-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Nov 2025 | | Submission deadline | Not specified | | Future notice date | 19 Jan 2026 | | Award date | Not specified | | Contract period | 2 Feb 2026 - 2 Feb 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £141,667 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CARDIFF UNIVERSITY | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF24 4HQ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Cathays | | Westminster constituency | Cardiff South and Penarth | | Delivery location | Not specified | ## CPV Codes ### Divisions - 70 - Real estate services ### Codes - 70220000 - Non-residential property renting or leasing services ## Release History - 14 Nov 2025 at 15:01 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/074065-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/074065-2025 14th November 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e1b0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05e1b0.json.