--- title: "Supply of an Electronic Kitchen Management Solution with Nutrition and Menu Analysis & Selection" ocid: "ocds-h6vhtk-05e426" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e426" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e426.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e426.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "DERBYSHIRE COUNTY COUNCIL" published: "2025-11-19" --- # Supply of an Electronic Kitchen Management Solution with Nutrition and Menu Analysis & Selection Buyer: DERBYSHIRE COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-05e426 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e426) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05e426.json) ## Summary Derbyshire County Council is currently in the planning stage of procuring an Electronic Kitchen Management Solution with Nutrition and Menu Analysis & Selection. The project is categorized under software packages and information systems within the goods procurement category. Located in Matlock, UK, the council is engaging in a preliminary market engagement exercise to explore available solutions, assess potential costs, and refine their requirements. Key dates include the submission deadline for written responses by 1pm on 6th January 2026, with the Supplier Day Sessions scheduled for 3rd and 5th February 2026 at County Hall, Matlock. This planning phase is being conducted in alignment with the legal framework set by UKPGA 2023/54. This tender presents a valuable opportunity for businesses specialising in web-hosted kitchen management solutions with strong nutritional and menu functionalities. Firms that can provide comprehensive solutions with user-friendly interfaces and reliable customer support would be well-suited to compete. Businesses participating in this engagement exercise can influence the final procurement specifications, potentially securing a long-term contract with a projected value of £420,000 (gross £504,000) over a five-year period starting in September 2027. Interested suppliers are encouraged to register on the council's e-tendering portal to participate and respond effectively during the engagement phase. ## Notice The Council wishes to hear from organisations willing to share information about their web hosted kitchen management solutions with nutritional and menu functionality to: -Gain a better understanding of the Solutions available; -Explore how the options could be delivered and supplied, including timescales; -Consider likely costs; and -Determine the most effective way of packaging and scoping its requirements for any future procurement opportunity. As such the Council is undertaking this PME exercise to engage with suppliers and share information. This exercise will be undertaken with interested suppliers through a written response. There will also be a limited opportunity for suppliers to attend a Supplier Day Session to present to the Council. ### Planning Information This exercise will be undertaken with interested suppliers through a written response. There will also be a limited opportunity for suppliers to attend a Supplier Day Session to present to the Council. Written responses to the questions in Appendix B, should be submitted through the Council's electronic tendering system by 1pm on 6th January 2026. The Council will hold 4 Supplier Sessions on a one-to-one basis. The Supplier Sessions will be held on Tuesday 3rd February 2026 and Thursday 5th February 2026 at 9.30am - 12.30pm and 2.00pm - 5.00pm; each session lasting approximately 3 hours. The agenda for these sessions is contained in section 6 below. The sessions will be allocated on a "first come first served basis". From the dates and times offered, please complete Appendix A to indicate your 1st and 2nd preferred slots and submit through the messaging feature of the Council's electronic tendering system. The Council will confirm allocation of Supplier Day Sessions by 1pm on Thursday 8th January 2025 at the latest. The sessions shall be held in person at County Hall, Matlock, DE4 3AG in a hybrid room to allow recording of the session. Please note, the recording will be subject to the same document classification as your PME response (Controlled). Following the Supplier Sessions the Council will review the information provided and may seek clarification if required. Suppliers who are interested in this preliminary market engagement exercise will need to register on the council's etendering portal Procontract to download the documentation and respond : https://www.eastmidstenders.org/index.html ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/075131-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Nov 2025 | | Submission deadline | Not specified | | Future notice date | 6 Jan 2026 | | Award date | Not specified | | Contract period | 16 Sep 2027 - 16 Sep 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £420,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DERBYSHIRE COUNTY COUNCIL | | Locality | MATLOCK | | Post town | Derby | | Postcode | DE4 3AG | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF13 South and West Derbyshire | | Local authority | Derbyshire Dales | | Electoral ward | Matlock West | | Westminster constituency | Derbyshire Dales | | Delivery location | TLF1 Derbyshire and Nottinghamshire | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 19 Nov 2025 at 11:19 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/075131-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/075131-2025 19th November 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.eastmidstenders.org/index.html - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e426. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05e426.json.