---
title: "Timetable Integration for Active Hartlepool Website"
ocid: "ocds-h6vhtk-05e42c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e42c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e42c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e42c.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "HARTLEPOOL BOROUGH COUNCIL"
published: "2025-11-19"
---

# Timetable Integration for Active Hartlepool Website

Buyer: HARTLEPOOL BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-05e42c

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## Summary

The procurement process, led by Hartlepool Borough Council, pertains to a contract titled "Timetable Integration for Active Hartlepool Website" in the information technology services industry category. This contract involves integrating a timetable function linking leisure management software with the Hartlepool Borough Council's website provider for the Active Hartlepool website. Located in Hartlepool, UK, this process has reached the Award stage, with Imin Ltd selected as the supplier. Key dates include the signing of the contract on 19th November 2025, with the delivery period scheduled to start on 1st December 2025 and conclude on 30th November 2028. The procurement method employed was direct, under an exemption process, due to technical reasons precluding competition. The contract is valued at £11,968.08 gross.

This tender represents growth opportunities, particularly for businesses specialising in software integration and information technology services. While the competition was limited due to technical constraints, businesses that offer expertise in web-based applications, particularly those capable of enhancing user interaction such as booking systems, could find similar future tenders appealing. Small to medium-sized enterprises in the IT services sector, with the capability to deliver bespoke solutions, would be well-suited to compete in such procurement opportunities, as evidenced by the award to Imin Ltd, an SME.

## Notice

Awarded company IMIN Ltd to provide an integrated timetable function linking Leisure Management Software used and HBC Website Provider for the Active Hartlepool Website. Gladstone is the leisure management system that is in place within Active Hartlepool who we are currently in contract with. The system looks after member management, class and activity bookings and more. Jadu are the current provider for the HBC corporate website who we are currently in contract with. Active Hartlepool does have a website on another platform but HBC are moving this onto Jadu to ensure consistency with the HBC website. IMIN will provide an interactive integrated timetable on the new Active Hartlepool Jadu website to show fitness classes that are available to book on the Gladstone system. Due to an absence of competition for technical reasons, only a particular supplier can supply the goods, services or works required. The function is required to enable users to book activities and classes via the Active Hartlepool website via a self-serve method. This contract is using an exemption process outside of HBC Contract Procedure Rules.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/075137-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Nov 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 19 Nov 2025 |
| Contract period | 1 Dec 2025 - 30 Nov 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £9,973 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HARTLEPOOL BOROUGH COUNCIL |
| Locality | HARTLEPOOL |
| Post town | Cleveland |
| Postcode | TS24 8AY |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC3 Tees Valley |
| ITL 3 | TLC31 Hartlepool and Stockton-on-Tees |
| Local authority | Hartlepool |
| Electoral ward | Victoria |
| Westminster constituency | Hartlepool |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IMIN |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72222300 - Information technology services

## Release History

- 19 Nov 2025 at 11:23 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/075137-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/075137-2025
  19th November 2025 - Contract details notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e42c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05e42c.json.