---
title: "Award of the contract for The Maintenance and Support of K2 Asset Management Software"
ocid: "ocds-h6vhtk-05e548"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e548"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e548.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e548.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CAERPHILLY COUNTY BOROUGH COUNCIL"
published: "2025-12-12"
---

# Award of the contract for The Maintenance and Support of K2 Asset Management Software

Buyer: CAERPHILLY COUNTY BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-05e548

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## Summary

Caerphilly County Borough Council has awarded a contract for the maintenance and support of K2 Asset Management Software to Tribal Group PLC. This procurement falls under public authority - sub-central government regulations, specifically Welsh devolved regulations. The procurement method was direct, via a below threshold arrangement without competition, and the contract will span the period from 1st January 2026 to 31st December 2026, with an option for a twelve-month extension. This award is part of the Council's ongoing requirement to utilise a service enabling asset management, health and safety compliance, and space utilisation monitoring. Key personnel involved include Joshua Baker from Caerphilly County Borough Council, and the procurement is currently in the award stage, with the contract being fully executed on 9th December 2025.

The renewal contract provides strategic opportunities for businesses specialising in IT services, particularly those involved in consulting, software development, and support. Large-scale companies with expertise in data services and computer-related services are well-positioned to benefit from similar procurement exercises given the Council's plans to research and test the market options for future procurement needs. Businesses in the UK, especially those with a presence in Wales, could find new opportunities arising from this interim measure as Caerphilly Council prepares for broader market engagements post-contract expiry.

## Notice

This notice is for the award of the contract for The Maintenance and Support of K2 Asset Management Software to Tribal Group PLC. The Council's Property Services department has a requirement to renew the service for twelve months which allows the Council to see a list of their assets, run a report on buildings that are due health and safety checks and to monitor space utilisation. The service has been utilised for a number of years by Property Services and the service area are familiar with the process and ease of use of the solution. The contract has been awarded and will be in place for twelve months with Tribal Group with the option to extend for a further twelve months. This renewal is an interim measure for a temporary solution whilst Caerphilly Council look to research and test the market for opportunity. A new procurement exercise will be undertaken prior to the expiry date for this requirement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/082624-2025 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Dec 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 20 Nov 2025 |
| Contract period | 1 Jan 2026 - 31 Dec 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £13,676 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CAERPHILLY COUNTY BOROUGH COUNCIL |
| Locality | HENGOED |
| Post town | Cardiff |
| Postcode | CF82 7PG |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL53 Gwent Valleys |
| Local authority | Caerphilly |
| Electoral ward | Ystrad Mynach |
| Westminster constituency | Caerphilly |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TRIBAL GROUP |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 12 Dec 2025 at 15:56 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/082624-2025
- 20 Nov 2025 at 11:57 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/075594-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/082624-2025
  12th December 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/075594-2025
  20th November 2025 - Transparency notice on Find a Tender

## Notice URLs

- http://www.caerphilly.gov.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.tribalgroup.com/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e548. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05e548.json.