---
title: "Annual Support and Maintenance for Public Protection Document Management System"
ocid: "ocds-h6vhtk-05e563"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e563"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e563.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e563.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "GREATER MANCHESTER COMBINED AUTHORITY"
published: "2025-11-20"
---

# Annual Support and Maintenance for Public Protection Document Management System

Buyer: GREATER MANCHESTER COMBINED AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-05e563

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e563)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05e563.json)

## Summary

The procurement process was conducted by the Greater Manchester Combined Authority for the Greater Manchester Police, focusing on the "Annual Support and Maintenance for Public Protection Document Management System". This falls under the services category, specifically IT services including consulting, software development, and support. The contract was awarded through a direct procurement method, identified as "Below threshold - without competition" due to exemption provisions by GMP's Contract Standing Orders. The contract, valued at £56,027 (gross £67,233), was signed on 8th September 2025 and spans from 1st October 2025 to 30th September 2027, contingent on fund exhaustion. The procurement process has been completed, with Geoff Smith Associates Limited selected as the supplier.

This procurement presents opportunities for IT service providers specialising in software maintenance and support. Small to medium enterprises (SMEs), like Geoff Smith Associates Limited, may find opportunities in such contracts, especially given the nature of direct awards below the competitive threshold. Companies providing bespoke IT solutions and support for public protection and document management systems would be well-suited to compete in similar tenders, allowing them to grow by establishing long-term partnerships with government entities like the Greater Manchester Police.

## Notice

Support and Maintenance of bespoke software Awarded via GMP's exemption process as per GMP Contract Standing Orders. The date the contract is signed is the date the exemption has been approved. The contract dates are based on the requirements of the exemption and value. An exemption may not exceed its maximum value and therefore the end date may be sooner if the value is exhausted. Contracted by Greater Manchester Combined Authority for Greater Manchester Police.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/075628-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Nov 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 7 Sep 2025 |
| Contract period | 30 Sep 2025 - 30 Sep 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £56,027 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GREATER MANCHESTER COMBINED AUTHORITY |
| Locality | MANCHESTER |
| Post town | Manchester |
| Postcode | M1 6EU |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD3 Greater Manchester |
| ITL 3 | TLD33 Manchester |
| Local authority | Manchester |
| Electoral ward | Deansgate |
| Westminster constituency | Manchester Central |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GEOFF SMITH ASSOCIATES |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 20 Nov 2025 at 12:33 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/075628-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/075628-2025
  20th November 2025 - Contract details notice on Find a Tender

## Notice URLs

- http://gsaltd.com
- http://www.gmp.police.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e563. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05e563.json.