---
title: "Facilities Management Provision"
ocid: "ocds-h6vhtk-05e7d9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e7d9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e7d9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e7d9.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "HOME OFFICE"
published: "2026-03-19"
---

# Facilities Management Provision

Buyer: HOME OFFICE  
Current stage: Award  
OCID: ocds-h6vhtk-05e7d9

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## Summary

The Home Office has concluded its procurement process for the Facilities Management Provision at a Ministry of Defence (MOD) property in London, United Kingdom. The contract, which commenced on 8th December 2025 and will continue until 7th December 2026, involves comprehensive hard and some soft facilities management services. This includes site maintenance tasks such as planned and reactive maintenance, grounds maintenance, and pest control. Awarded to LANDMARC SUPPORT SERVICES LIMITED under a direct award procurement method, the contract valued at approximately £4.5 million GBP (gross £5.3 million), aims to ensure smooth site operations during the Home Office's occupancy for a limited 12-month period. Due to technical requirements and existing site-specific arrangements, Landmarc was retained as the supplier to prevent service disruption and maintain continuity. Key performance indicators for maintenance include prompt response times and timely completion of scheduled tasks, ensuring efficient service delivery and compliance with MOD standards.

This procurement offers significant business opportunities, particularly for firms specialised in facilities management, maintenance services, and contract compliance within government and defence sectors. While the contract has been awarded to an incumbent supplier due to its existing operational knowledge and infrastructure compatibility, businesses with expertise in areas such as security systems integration and legacy infrastructure management may consider future opportunities similar in scope. Companies capable of aligning with MOD security protocols and system requirements would benefit from pursuing similar tenders, allowing them to demonstrate their adeptness in handling complex maintenance operations and meeting stringent governmental standards. As the government and defence sectors often demand high levels of service reliability and security compliance, businesses with proven capabilities in these areas may find substantial potential for growth in similar contracts.

## Notice

This is for the provision of comprehensive hard and limited soft FM services related to site maintenance at a MOD Property including, planned and reactive maintenance, handyman services, grounds maintenance, pest control and some other services.

### Procurement Information

The site related to the contract is an existing MOD Property, which the Home Office will occupy for a limited 12-month duration. Landmarc is the current facilities management provider for this property, and due to technical reasons associated with continuity of service and existing site-specific arrangements, only Landmarc can deliver the required services within this timeframe. There are no reasonable alternatives that can provide the necessary services without disrupting operations during this short-term occupancy. The drivers for this have been outlined below. 1. Security and System Integration Landmarc's CAFM system is already operational across the Defence Estate and configured to meet MoD security standards, including compliance with JSP 440, DEFCON 659A, and DEFSTAN 05-138. Transitioning to a new supplier would require: Reimplementation of ICT services including: - Rebuilding system interfaces to meet MoD specifications. - Revalidating software against BS EN ISO 9001 quality standards. - Reassigning intellectual property rights and ensuring compatibility with MoD-owned software and systems. Security vetting and onboarding of new supplier staff, including: - SC clearance. - Compliance with the Official Secrets Acts 1911-1989. - Physical and communications security protocols. A minimum 28-week mobilisation period to implement and test secure ICT environments, including cyber risk assessments and assurance questionnaires under DEFSTAN 05-138. 2. Existing Site Knowledge and Infrastructure Landmarc has long-standing operational knowledge of the site, including its ageing and non-standard construction. Their familiarity with: - Legacy infrastructure (e.g. vulnerable boilers, bespoke systems). - Historical maintenance records and asset data. - Site-specific access restrictions and MoD protocols. This familiarity enables them to deliver services with reduced risk of failure or non-compliance. A new supplier would require extensive surveys and onboarding, increasing the risk of service disruption and liability for asset degradation. 3. Landmarc operates to MoD standards and is contractually bound to maintain: - Secure handling of Official-Sensitive information (excluding Secret material). - Compliance with MoD cyber security protocols and reporting obligations. - Full traceability of staff access and vetting records, including SC clearance. - Seamless data continuity and handover processes aligned with MoD expectations. Data continuity and handover involves: - Assignment of intellectual property rights and licences to ensure uninterrupted access to systems and data. - Maintenance of a secure ICT environment and rolling maintenance schedule to avoid data loss or corruption. - Compliance with open standards and readiness for open-source publication where required. - Preservation of MoD Identifiable Information for up to 6 years post-contract for audit and continuity. As the incumbent supplier is being retained, there will be no gap in data records or system continuity during the Home Office's 12-month occupancy of the site. This ensures the site remains compliant and ready for return to MoD control without degradation of standards or data loss. 4. Operational Efficiency and Risk Mitigation Retaining Landmarc avoids: Duplication of mobilisation activities such as: - Initial site surveys (typically 4-6 weeks). - Asset register creation (8-12 weeks depending on site complexity). - System configuration and testing (12-16 weeks). - Security vetting and onboarding (minimum 6-8 weeks for SC clearance). Risks associated with onboarding a new supplier unfamiliar with MoD protocols and site-specific constraints. Potential delays in service delivery due to ICT integration, cyber assurance, and physical security compliance. Landmarc's embedded systems and trained personnel ensure uninterrupted service delivery and compliance with all contractual obligations under RM6155.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/025209-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Mar 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 8 Dec 2025 |
| Contract period | 8 Dec 2025 - 7 Dec 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £4,475,602 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HOME OFFICE |
| Additional buyers | THE SECRETARY OF STATE FOR THE HOME DEPARTMENT |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1P 4DF |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | LANDMARC SUPPORT SERVICES |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services
- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 45232452 - Drainage works
- 45342000 - Erection of fencing
- 45453000 - Overhaul and refurbishment work
- 50700000 - Repair and maintenance services of building installations
- 77314000 - Grounds maintenance services
- 79342300 - Customer services
- 90511000 - Refuse collection services
- 90910000 - Cleaning services

## Release History

- 19 Mar 2026 at 13:57 - AwardUpdate - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/025209-2026
- 6 Jan 2026 at 14:36 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/000717-2026
- 25 Nov 2025 at 14:46 - AwardUpdate - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/076918-2025
- 25 Nov 2025 at 09:09 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/076698-2025
- 24 Nov 2025 at 17:43 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/076662-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/025209-2026
  19th March 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/000717-2026
  6th January 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-13623

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e7d9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05e7d9.json.