--- title: "Material Handling Equipment (MHE) Hire and Maintenance Services" ocid: "ocds-h6vhtk-05e8c7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e8c7" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e8c7.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05e8c7.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "YORKSHIRE PURCHASING ORGANISATION" published: "2026-05-08" --- # Material Handling Equipment (MHE) Hire and Maintenance Services Buyer: YORKSHIRE PURCHASING ORGANISATION Current stage: Tender OCID: ocds-h6vhtk-05e8c7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e8c7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05e8c7.json) ## Summary The Yorkshire Purchasing Organisation (YPO) is currently conducting an open tender process for the provision of Material Handling Equipment (MHE) Hire and Maintenance Services, focusing on the warehouse and transport sectors. The tender, under the title "Material Handling Equipment (MHE) Hire and Maintenance Services," is in the tender stage and was published on 8th May 2026. Located in Wakefield, United Kingdom, the procurement falls under the goods category, with an estimated contract value of £6 million. The project aims to replace existing equipment with safer, more efficient, and energy-saving solutions across YPO's primary distribution site and secondary warehouse. Key dates include a tender submission deadline on 15th June 2026, and an award period ending on 7th August 2026. This open procedure tender will be divided into two lots: Lot 1 covering the warehouse fleet with an initial contract term of 7 years, and Lot 2 covering vehicle-mounted delivery equipment with a 3-year term. This tender offers a significant opportunity for businesses specialising in industrial equipment, specifically those with capabilities in providing and managing material handling facilities. Ideal candidates would be SMEs with experience in delivering innovative, energy-efficient solutions that enhance safety and operational compliance. Businesses with expertise in integrating modern technologies, such as real-time fleet management systems, and those prepared to align with YPO’s sustainability goals, will be well-suited to compete. The long-term nature of the contracts, along with the potential for renewal and additional optional purchases, positions this project as a substantial growth opportunity for potential suppliers aiming to expand their presence within stable supply frameworks in the public sector. ## Notice YPO is inviting tenders for the provision, long-term hire, short-term hire, management, and full service support of a modern Material Handling Equipment (MHE) fleet for its main distribution site and secondary warehouse. The contract will replace the existing fleet with safer, more efficient, and energy-saving equipment aligned with YPO's sustainability objectives. The Contract will be divided into two Lots, with one Supplier appointed to each. Lot 1 covers the warehouse fleet, comprising 9 Reach Trucks, 3 Counterbalance Trucks, 8 LLOPs, and 12 PPTs. Lot 2 covers vehicle-mounted delivery equipment, consisting of 4 PPT units. The successful Supplier(s) will be responsible for the supply, hire, and ongoing management of a fully supported MHE fleet. This contract includes the provision of all required equipment, servicing, parts, labour, technical support, compliance certification, and associated systems necessary to ensure the fleet operates safely, efficiently, and with minimal disruption to YPO's operations. For Lot 1, the contract requires a real-time fleet management system that provides live performance data, event alerts, and automated reporting to support maintenance planning and fault diagnosis. The system must offer full fleet visibility to enable proactive maintenance, minimise downtime, and improve operational efficiency. YPO expects the appointed Supplier(s) to deliver: * Reduced equipment downtime and optimised maintenance costs * Improved safety standards and operational compliance * Greater operational resilience, including support for seasonal and peak demand * Adoption of modern, energy-efficient battery and charging technologies * Future ready, scalable solutions capable of supporting automation and evolving warehouse technologies Contract Term: * Lot 1: Initial term of 7 years * Lot 2: Initial term of 3 years ### Lot Information Material Handling Equipment Hire and Maintenance Services - Warehouse Lot 1 covers the provision of the warehouse MHE fleet, comprising: 9 Reach Trucks 3 Counterbalance Trucks 8 Low-Level Order Pickers (LLOPs) 12 Powered Pallet Trucks (PPTs) The supplier will be responsible for providing all required equipment on a long term hire together with full servicing, maintenance, parts, labour, technical support, compliance certification, and associated systems necessary to ensure safe, reliable, and efficient fleet operation. A key requirement of Lot 1 is a dedicated MHE fleet management/telematics system capable of delivering live performance data, event and impact alerts, and automated reporting to support maintenance planning and fault diagnosis. The system must provide full fleet visibility, enabling proactive maintenance, minimising downtime, and improving overall operational efficiency. Options: The Contract may include optional additional purchases during its term. The Authority reserves the right to request further goods or services from the successful Tenderer(s) that fall within the defined scope of Material Handling Equipment (MHE). This may include, but is not limited to, additional equipment, accessories, or related support services that can be supplied by the Contractor over the life of the Contract. Any such options will only be exercised at the Authority's discretion and within the overall scope and estimated value of the procurement. Renewal: Extensions may be applied where continued delivery of the services is required and represents best value for money. The contract allows for extensions of up to seven years, which may be activated in stages subject to satisfactory Supplier performance, ongoing operational need, budget availability, and alignment with YPO's strategic objectives. Material Handling Equipment Hire and Maintenance Services - Transport Lot 2 covers the provision of the transport MHE fleet, comprising: 4 Powered Pallet Trucks (PPTs) This equipment is required for use within delivery vehicles, on tail-lift platforms, and at customer premises to support safe loading and unloading activities. The Supplier will provide all required equipment on a long term hire basis, and must also support YPO's peak periods through the provision of additional short term hire PPTs. The Supplier will be responsible for full servicing, maintenance, parts, labour, technical support, compliance certification, and any associated systems necessary to ensure safe, reliable, and efficient fleet operation. Options: The Contract may include optional additional purchases during its term. The Authority reserves the right to request further goods or services from the successful Tenderer(s) that fall within the defined scope of Material Handling Equipment (MHE). This may include, but is not limited to, additional equipment, accessories, or related support services that can be supplied by the Contractor over the life of the Contract. Any such options will only be exercised at the Authority's discretion and within the overall scope and estimated value of the procurement. Renewal: Extensions may be applied where continued delivery of the services is required and represents best value for money. The contract allows for extensions of up to four years, which may be activated in stages subject to satisfactory Supplier performance, ongoing operational need, budget availability, and alignment with YPO's strategic objectives. ### Planning Information YPO invites all interested providers to participate in a Request for Information (RFI) as part of our early market engagement. The purpose of this exercise is to test the market and refine YPO's requirements ahead of an upcoming tender process. The scope will cover: - Short- and long-term Material Handling Equipment (MHE) hire arrangements - Associated servicing and maintenance requirements This contract will be for YPO's internal use only and is intended to meet our operational needs. This RFI forms part of our market research phase and aims to: - Gather insights from experienced providers - Inform the development of a robust, fit-for-purpose specification - Align future procurement with industry best practice and manage expectations We welcome responses from suppliers who can help shape the future of MHE solutions at YPO. How to Participate To obtain the RFI questionnaire, please contact chris.mercer@ypo.co.uk. Following review of responses, YPO may arrange site visits with selected providers to further explore and validate requirements. Deadline for requesting and submitting RFI responses: 13 January 2026. YPO reserves the right not to proceed to a tender process. Should YPO decide to move forward, a formal procurement exercise will be conducted in accordance with YPO's Contract Procedure Rules and the Procurement Act 2023, as applicable. Please note that this RFI is issued without prejudice and without commitment. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/042580-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 8 May 2026 | | Submission deadline | 15 Jun 2026 | | Future notice date | 24 Mar 2026 | | Award date | Not specified | | Contract period | 1 Feb 2027 - 31 Jan 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £6,000,000 | | Lots value | £6,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | YORKSHIRE PURCHASING ORGANISATION | | Locality | WAKEFIELD | | Post town | Wakefield | | Postcode | WF2 0XE | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE45 Wakefield | | Local authority | Wakefield | | Electoral ward | Wrenthorpe and Outwood West | | Westminster constituency | Wakefield and Rothwell | | Delivery location | TLE45 Wakefield | ## CPV Codes ### Divisions - 42 - Industrial machinery ### Codes - 42415000 - Forklift trucks, works trucks, railway-station platforms tractors ## Release History - 8 May 2026 at 13:39 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/042580-2026 - 26 Nov 2025 at 08:19 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/077061-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/042580-2026 8th May 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/077061-2025 26th November 2025 - Preliminary market engagement notice on Find a Tender - http://ypo2.my.site.com/s/Welcome ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.ypo.co.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05e8c7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05e8c7.json.