---
title: "SPS-02319 Prisoner Records System Move to Open Source"
ocid: "ocds-h6vhtk-05eb91"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05eb91"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05eb91.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05eb91.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "SCOTTISH PRISON SERVICE"
published: "2025-12-01"
---

# SPS-02319 Prisoner Records System Move to Open Source

Buyer: SCOTTISH PRISON SERVICE  
Current stage: Planning  
OCID: ocds-h6vhtk-05eb91

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05eb91.json)

## Summary

The Scottish Prison Service (SPS) is in the planning stage of a procurement process aimed at migrating its current prisoner management system, PR2, from Oracle Forms and Reports to an open-source, cloud-based solution. This transition, under the project titled "SPS-02319 Prisoner Records System Move to Open Source," targets improvements in scalability, maintainability, and digital alignment. The procurement, classified under the Information technology services sector and located in the UKM region, is expected to employ either an Open ITT or an ITT via the Scottish Government Dynamic Purchasing System. The interested businesses should expect further details on the procurement route soon, with a future notice date projected for 2nd March 2026. This process adheres to the standards of the Government Procurement Agreement (GPA) and complies with the UK Data Protection Act 2018.

This tender presents a significant opportunity for businesses specialising in IT services, particularly those with capabilities in automated transposition of legacy systems to open-source architectures. Companies experienced in managing phased software migrations while maintaining service continuity will find this contract appealing. This extensive project can yield substantial growth for businesses adept in providing secure cloud hosting solutions that comply with data residency requirements and possess robust technical safeguards. With the purchasing stage still in planning, there’s ample time for suitable enterprises to prepare competitive bids showcasing their proven expertise and adherence to compliance standards essential for safeguarding jurisdictional data regulations.

## Notice

The Scottish Prison Service (SPS) is initiating a procurement project to migrate its primary prisoner management system, PR2, from the legacy Oracle Forms and Reports platform (version 12.2.1.4), currently backed by an Oracle 19c database, to a modern, open-source, solution hosted in the Cloud. This transition is aimed at improving scalability, maintainability, and alignment with contemporary digital standards. See "Additional Information" for further details

### Lot Information

Lot 1

The procurement route for this procurement activity is still being determined. It is expected that this will either be issued as an Open ITT or as an ITT via a Scottish Government Dynamic Purchasing System. Suppliers will be notified via this PIN notice of the intended route once determined.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/078324-2025 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Dec 2025 |
| Submission deadline | Not specified |
| Future notice date | 2 Mar 2026 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH PRISON SERVICE |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 9DJ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Drum Brae/Gyle |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM Scotland |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72222300 - Information technology services

## Release History

- 1 Dec 2025 at 09:10 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/078324-2025

## Notice URLs

- http://www.sps.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000817050
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=817050
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05eb91. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05eb91.json.