--- title: "Multi Functional Devices and Digital Solutions" ocid: "ocds-h6vhtk-05ebfc" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05ebfc" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05ebfc.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05ebfc.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "KENT COUNTY COUNCIL (T/A PROCUREMENT SERVICES)" published: "2025-12-04" --- # Multi Functional Devices and Digital Solutions Buyer: KENT COUNTY COUNCIL (T/A PROCUREMENT SERVICES) Current stage: Planning OCID: ocds-h6vhtk-05ebfc [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05ebfc) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05ebfc.json) ## Summary Kent County Council, trading as Procurement Services, is overseeing a procurement process titled "Multi Functional Devices and Digital Solutions." This initiative targets the industry category of goods and encompasses various digital solutions, including multi-functional devices and associated services. Situated in West Malling, Kent, the project is within the planning stage, focusing on generating engagement with the market to inform the upcoming procurement specifications. A preliminary market engagement notice was issued on 4 December 2025, inviting suppliers to participate via online questionnaires and 1:1 meetings until the deadline of 18 December 2025. The commencement date for the contract period is slated for 1 April 2026, with an end date set for 31 March 2030. This tender creates numerous opportunities for business growth, particularly for firms specialising in digital solutions, printing technology, and ICT systems. Companies with expertise in AI, software solutions, cloud storage, and communication systems are well-positioned to compete. The procurement process allows for a framework agreement projected to reach a gross value of £900 million. Suppliers possessing a robust capacity to offer innovative solutions within the realm of leased and purchased multi-functional devices, as well as associated services like scanning and archiving, will find this opportunity particularly beneficial. Engaging in the preliminary market engagement will help businesses tailor their offerings to meet the council's needs, thereby enhancing their competitive edge in subsequent tenders. ## Notice The Framework covers the provision of a full range of Multi-functional Devices and Digital Solutions to include the following but not limited to: Leased and Purchased Multi-functional Devices and Digital Solutions Product ranges must include provision for the following minimum requirements: *Desktop and floor standing printers *Wide format printers *Multi-functional Devices *High volume Equipment *Mono, colour, A4 and A3 technology with a range of speeds *Various finishing options oStandard network interfaces for print/copy/scan/fax versions (to include java cards as standard) *Management information Software/user control enabling software Digital Solutions and Associated Services Indicative requirements include, but are not limited to, the following: *AI *Audio visual solutions *Communication systems *Cloud storage *Document storage, distribution and management *Facilities solutions *High volume print Devices *Hosted services *Hybrid mail *ICT hardware *ICT systems management, support and solutions *Mail management solutions *Multi-functional Devices *Network services *Outsourced print solutions *Print management, consultancy and audit *Scanning and archiving solutions *Software solutions *Wide format Devices Inkjet Printers To view this notice, please click here: https://csg.delta-esourcing.com/delta/viewNotice.html?noticeId=998941667 ### Planning Information This preliminary market engagement is conducted in accordance with Sections 16 and 17 of the Procurement Act 2023. Its purpose is to inform and shape the upcoming procurement process by engaging with the market in a fair, transparent, and non-discriminatory manner. This notice is issued to: Invite suppliers to participate in pre-market engagement The purpose of this engagement is to: Understand market capability and capacity Inform the development of the specification and pricing mechanism Explore innovative solutions Identify potential risks and delivery models Encourage feedback on existing framework Y20031 - MFD Suppliers are invited to participate in the following activities: Online questionnaire 1:1 meetings How to participate: Please contact us via the Delta portal messaging service to register your interest in participation of this preliminary engagement notice. Participation is voluntary and will not affect future tender opportunities. All information shared during this engagement will be made available to all interested suppliers to ensure fairness. This is not a call for competition. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/079774-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Framework | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Dec 2025 | | Submission deadline | Not specified | | Future notice date | 18 Dec 2025 | | Award date | Not specified | | Contract period | 31 Mar 2026 - 31 Mar 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £750,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | KENT COUNTY COUNCIL (T/A PROCUREMENT SERVICES) | | Locality | WEST MALLING, KENT | | Post town | Rochester | | Postcode | ME19 4YT | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ4 Kent | | ITL 3 | TLJ46 West Kent | | Local authority | Tonbridge and Malling | | Electoral ward | Kings Hill | | Westminster constituency | Maidstone and Malling | | Delivery location | Not specified | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 32 - Radio, television, communication, telecommunication and related equipment - 48 - Software package and information systems - 50 - Repair and maintenance services - 64 - Postal and telecommunications services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 30120000 - Photocopying and offset printing equipment - 30121000 - Photocopying and thermocopying equipment - 30121100 - Photocopiers - 30121200 - Photocopying equipment - 30121300 - Reproduction equipment - 30124500 - Scanner accessories - 30125100 - Toner cartridges - 30200000 - Computer equipment and supplies - 30230000 - Computer-related equipment - 32200000 - Transmission apparatus for radiotelephony, radiotelegraphy, radio broadcasting and television - 32232000 - Video-conferencing equipment - 32320000 - Television and audio-visual equipment - 32321200 - Audio-visual equipment - 32400000 - Networks - 32500000 - Telecommunications equipment and supplies - 48000000 - Software package and information systems - 48311100 - Document management system - 50313100 - Photocopier repair services - 50313200 - Photocopier maintenance services - 50340000 - Repair and maintenance services of audio-visual and optical equipment - 50700000 - Repair and maintenance services of building installations - 64216120 - Electronic mail services - 72200000 - Software programming and consultancy services - 72212000 - Programming services of application software - 72221000 - Business analysis consultancy services - 72250000 - System and support services - 72260000 - Software-related services - 72267000 - Software maintenance and repair services - 72317000 - Data storage services - 72318000 - Data transmission services - 72400000 - Internet services - 72415000 - World wide web (www) site operation host services - 79571000 - Mailing services - 79800000 - Printing and related services - 79822500 - Graphic design services - 79823000 - Printing and delivery services - 79993000 - Building and facilities management services - 79995100 - Archiving services - 79996100 - Records management - 79999100 - Scanning services - 92512000 - Archive services ## Release History - 4 Dec 2025 at 14:05 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/079774-2025 - 1 Dec 2025 at 14:05 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/078507-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/079774-2025 4th December 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/078507-2025 1st December 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://csg.delta-esourcing.com/delta/viewNotice.html?noticeId=998941667 - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05ebfc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05ebfc.json.