---
title: "Integrated Project Management Information System (PMIS)"
ocid: "ocds-h6vhtk-05ecd1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05ecd1"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05ecd1.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05ecd1.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE UNIVERSITY OF ULSTER"
published: "2026-04-02"
---

# Integrated Project Management Information System (PMIS)

Buyer: THE UNIVERSITY OF ULSTER  
Current stage: Award  
OCID: ocds-h6vhtk-05ecd1

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## Summary

The University of Ulster has concluded its tender process for an Integrated Project Management Information System (PMIS), which commenced planning in December 2025 and proceeded through the tender and award stages. The procurement was conducted using an open procedure, aimed at acquiring IT services that include consulting, software development, implementation, and support, with a focus on replacing Microsoft's Project Online system. The procurement process culminated with the award issued on 2nd April 2026, valuing the contract at £124,800, awarded to Parm AG, a Swiss SME. This project falls under the IT services category, with the contract to be executed in the United Kingdom starting from 1st May 2026 and potentially extendable up to 2030.

This contract presents significant opportunities for businesses involved in IT services, particularly those offering innovative project management solutions. The University’s objective for strategic, executive, and operational reporting levels, as well as integration capabilities with financial systems, signals a lucrative opportunity for firms specialising in scalable and secure software development and consultancy. Companies with strengths in software implementation and supply, particularly those adept at migration of existing data systems, are well-positioned to bid for similar future opportunities within the academic sector. Additionally, the open procurement process allows diverse participants to compete, promoting growth for SMEs with a promising technological portfolio.

## Notice

Ulster University has been using Microsoft's Project Online (POL) system since 2019. Following Microsoft's recent announcement to decommission Project Online in September 2026 with some system functionality ceasing from April 2026, the University is looking for alternative solutions from potential service providers in the marketplace to deliver the following aims: - Establish a "single source of truth" for all project data. - Standardise templates, reports, and processes. - Future Capability to integrate with our financial systems. The new system should be the source of truth for project-level financials. Page 2 to 6 - Be scalable, secure, and future proof. - Support strategic, executive, and operational reporting levels. - Usability of the system is considered key. - Migrate the current POL data and system to the future system. We are seeking options available to the University currently available in the market to include: - Strategic alignment, prioritisation and what-if analysis; - Portfolio, programme and project management; - Project planning, management, and execution; - Task management; - Financial management; - Reporting and analytics; - Benefits management; - Risk and issue management; - Change request management; - Dependency management; - POL Migration process; and - Intuitive User Experience and Interface.

### Lot Information

Lot 1

Options: The Services may need to change throughout the Term and the process for such review is the Variation procedure, which is set out in the Specified Terms and Schedule 12 of the Terms and Conditions of Contract.

Renewal: The Contract will be for two (2) years initially, with an option to extend for any periods up to an including twenty-four (24) months.

### Planning Information

The Preliminary Market Engagement for this requirement has now been concluded. A Request for Information (RFI) was issued on eSourcingNI on 26-Sep-25 under Project Code: Project_28878 / RFI Ref: PQQ_4683 which closed on 10-Oct-25.
10 completed PME responses were received and the University opted to not follow up with any further engagement meetings / demonstrations due to sufficient information received from respondents following a short clarification period. 
F01: Prior information notice (prior information only) 
Notice identifier: 2025/S 000-060231 
Procurement identifier (OCID): ocds-h6vhtk-05a369 
The University initially believed this procurement was going to be below threshold but following indicative costs received in PME responses, we now believe this will be above threshold hence why this PME notice is retrospective. 
It is anticipated that the resulting tender competition will be published via eTendersNI under CFT ID 6282386 in early 2026, however this is subject to change along with estimated tender publication date and contract start & end dates stated in this PME notice.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/031077-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Apr 2026 |
| Submission deadline | 6 Feb 2026 |
| Future notice date | 12 Jan 2026 |
| Award date | 1 Apr 2026 |
| Contract period | 30 Apr 2026 - 30 Apr 2028 |
| Recurrence | 2030-01-01 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £260,000 |
| Lots value | £260,000 |
| Awards value | £124,800 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE UNIVERSITY OF ULSTER |
| Additional buyers | ULSTER UNIVERSITY |
| Locality | COLERAINE |
| Post town | Northern Ireland |
| Postcode | BT52 1SA |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN0C Causeway Coast and Glens |
| Local authority | Causeway Coast and Glens |
| Electoral ward | University |
| Westminster constituency | East Londonderry |
| Delivery location | TLN Northern Ireland, TLN0 Northern Ireland, TLN06 Belfast, TLN0C Causeway Coast and Glens |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PARM |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72263000 - Software implementation services
- 72268000 - Software supply services

## Release History

- 2 Apr 2026 at 14:49 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/031077-2026
- 3 Feb 2026 at 17:09 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009659-2026
- 7 Jan 2026 at 09:28 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/000903-2026
- 2 Dec 2025 at 12:18 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/078867-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/031077-2026
  2nd April 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/009659-2026
  3rd February 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/000903-2026
  7th January 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/078867-2025
  2nd December 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.parm.com
- https://etendersni.gov.uk/epps/home.do
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.ulster.ac.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05ecd1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05ecd1.json.