---
title: "Preliminary Market Engagement For Responsive and Scheduled Maintenance of Air Conditioning Units, Air Handling Units, Dehumidifiers"
ocid: "ocds-h6vhtk-05ed5e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05ed5e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05ed5e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05ed5e.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "SWINDON BOROUGH COUNCIL"
published: "2025-12-02"
---

# Preliminary Market Engagement For Responsive and Scheduled Maintenance of Air Conditioning Units, Air Handling Units, Dehumidifiers

Buyer: SWINDON BOROUGH COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-05ed5e

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## Summary

Swindon Borough Council is currently in the planning stage of a procurement process titled "Preliminary Market Engagement For Responsive and Scheduled Maintenance of Air Conditioning Units, Air Handling Units, Dehumidifiers." This project falls under the industry categories of air-conditioning installations, heating, ventilation, air-conditioning installation work, and miscellaneous repair and maintenance services. Located in the South West of England (region UKK14), the procurement seeks feedback from potential suppliers on the maintenance needs of air conditioning and handling units across its sheltered housing schemes and corporate civic buildings. The Council has scheduled a preliminary market engagement exercise to garner insights into market interest, contract length, capacity, and timescales. Stakeholders are invited to participate by 15:00 on 7th January 2026. The planned contract, valued at £200,000 with a gross amount of £240,000, is expected to commence on 1st May 2026 and could last until 30th April 2029, with potential renewals extending to 2031.

This tender represents a robust opportunity for businesses specialising in HVAC systems and building installations to expand their portfolio by engaging with a sub-central government authority like Swindon Borough Council. Companies offering comprehensive service and maintenance solutions, including emergency response capabilities and efficient repair services, would be particularly well-suited to compete. With approximately 180 assets requiring regular upkeep and compliance with British Standards, this engagement allows firms to showcase their expertise and propose innovative solutions for operational efficiency. Additionally, the requirement for services across weekends and Bank Holidays indicates a need for reliability and flexibility, making it a promising venture for businesses that can offer dedicated and timely service responses.

## Notice

Swindon Borough Council invites you to contribute to preliminary market engagement in relation to providing responsive and scheduled annual, bi-annual and quarterly maintenance of its air conditioning/air handling units and dehumidifier systems/units within our properties (6 Sheltered Housing schemes & 20 Corporate Civic buildings) comprising of approximately 180 assets. The Council intends on tendering a service and maintenance contract complying with all relevant British Standards and regulations with regards to air conditioning, air handling units and dehumidifiers systems which would also include repairing any faulty system/unit as and when required. This contract is proposed to include all call outs, fault investigations, repairs, labour, materials and travel related costs and will be required 24 hours, 7 days a week (including weekends and Bank Holidays). Reported daytime faults between 8-5pm Monday to Friday must attended within 24hrs/next working day, first time fix is expected where possible. Any reported fault to the computer suite (including weekends and bank holidays) must be attended within 4 hours, first time fix expected where possible. The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: - ? Market Interest ? Contract Length. ? Capacity ? Timescales. To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents. This preliminary market engagement exercise will close 15:00 7th January 2026, following this all responses will be reviewed by Swindon Borough Council.

### Planning Information

Swindon Borough Council invites you to contribute to preliminary market engagement in relation to providing responsive and scheduled annual, bi-annual and quarterly maintenance of its air Conditioning/air handling units and dehumidifier systems/units within our properties (6 Sheltered Housing schemes & 20 Corporate Civic buildings) comprising of approximately 180 assets.
The Council intends on tendering a service and maintenance contract complying with all relevant British Standards and regulations with regards to air conditioning, air handling units and dehumidifiers systems which would also include repairing any faulty system/unit as and when required. This contract is proposed to include all call outs, fault investigations, repairs, labour, materials and travel related costs and will be required 24 hours, 7 days a week (including weekends and Bank Holidays).
Reported daytime faults between 8-5pm Monday to Friday must attended within 24hrs/next working day, first time fix is expected where possible.
Any reported fault to the computer suite (including weekends and bank holidays) must be attended within 4 hours, first time fix expected where possible.
The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -
 Market Interest
 Contract Length.
 Capacity
 Timescales.
This preliminary market engagement exercise will close 15:00 7th January 2026, following this all responses will be reviewed by Swindon Borough Council.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/079096-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Dec 2025 |
| Submission deadline | Not specified |
| Future notice date | 7 Jan 2026 |
| Award date | Not specified |
| Contract period | 30 Apr 2026 - 30 Apr 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £200,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SWINDON BOROUGH COUNCIL |
| Locality | SWINDON |
| Post town | Swindon |
| Postcode | SN1 2JH |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK71 Swindon |
| Local authority | Swindon |
| Electoral ward | Eastcott |
| Westminster constituency | Swindon South |
| Delivery location | TLK14 Swindon |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 45 - Construction work
- 50 - Repair and maintenance services

### Codes

- 42113161 - Dehumidifiers
- 42512000 - Air-conditioning installations
- 45331000 - Heating, ventilation and air-conditioning installation work
- 50700000 - Repair and maintenance services of building installations
- 50800000 - Miscellaneous repair and maintenance services

## Release History

- 2 Dec 2025 at 16:49 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/079096-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/079096-2025
  2nd December 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.swindon.gov.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05ed5e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05ed5e.json.