---
title: "ITEP1078 - SHARE Renewal - 2025"
ocid: "ocds-h6vhtk-05edc4"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05edc4"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05edc4.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05edc4.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NATIONAL HIGHWAYS LIMITED"
published: "2025-12-03"
---

# ITEP1078 - SHARE Renewal - 2025

Buyer: NATIONAL HIGHWAYS LIMITED  
Current stage: Award  
OCID: ocds-h6vhtk-05edc4

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05edc4.json)

## Summary

The procurement process led by National Highways Limited involves the renewal of its Corporate Document Records Management (DRM) System (SHARE) Support and Maintenance services for the year 2025. Located in Birmingham, National Highways has completed the procurement stage with a direct method that did not involve competition due to the below-threshold value of the contract, which is estimated at £742,812.44 excluding VAT. This contract commenced on 28th November 2025 and will run until 29th November 2026, ensuring continued service during a transition period needed for maintaining records management until an upgrade is feasible. The procurement process aligns with legal regulations under the UK Parliament General Act of 2023/54.

This tender presents growth opportunities for businesses specialising in IT software packages, particularly those with expertise in document management systems and licences. Large enterprises focused on software support and maintenance can find such contracts beneficial to expand their service offerings and client base, especially within central government sectors. As the supplier, Open Text UK Limited has been actively involved, showcasing the potential for other companies with suitable capabilities to compete in future tenders. The procurement facilitates sustained vendor support, essential for businesses aiming to deliver robust record management solutions to significant government clients across the UK.

## Notice

It is recommended that the annual Corporate Document Records Management (DRM) System (SHARE) Support and Maintenance services, that includes SHARE licences, be renewed for 1 further year, alongside Extended Support (V16). It is critical to maintain these services as the business is not yet at the point where records management can be upgraded so there is a requirement to ensure continued vendor support for SHARE. The extended support is needed and is a temporary 12-month transition cost as the current version was end of life in September 2024 so this will ensure National Highways has a maintained service until an upgrade is possible.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/079272-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Dec 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 27 Nov 2025 |
| Contract period | 28 Nov 2025 - 29 Nov 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £742,812 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL HIGHWAYS LIMITED |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B4 6GA |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Ladywood |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OPEN TEXT |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48517000 - IT software package

## Release History

- 3 Dec 2025 at 11:35 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/079272-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/079272-2025
  3rd December 2025 - Contract details notice on Find a Tender

## Notice URLs

- https://nationalhighways.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05edc4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05edc4.json.