---
title: "HR Management Software"
ocid: "ocds-h6vhtk-05edff"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05edff"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05edff.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05edff.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "COLCHESTER INSTITUTE"
published: "2026-02-03"
---

# HR Management Software

Buyer: COLCHESTER INSTITUTE  
Current stage: Award  
OCID: ocds-h6vhtk-05edff

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## Summary

Colchester Institute, situated in Colchester, United Kingdom, has recently completed a procurement process for the acquisition of HR Management Software. The procurement, conducted under the Procurement Act 2023, has transitioned into the award phase, with a direct award made to HI BOB (UK) Limited. The procurement aims to improve the Human Resources management systems at the institute and is set to go live by 1st June 2026. The awarded contract begins on 23rd January 2026, with a duration of three years and provisions for two potential one-year extensions. The tender was categorised under the goods industry, focusing on software packages for time accounting and human resources management, applicable across multiple regions of the UK.

This tender presents significant business opportunities, particularly for small and medium enterprises specialising in software development and integration. Companies capable of delivering compatible, efficient, and cost-effective HR software solutions are well-positioned to benefit from similar procurements, especially given the increasing demand for digital transformation in public sector organisations. The awarding of the contract to HI BOB, based on their product's compatibility with existing systems, underscores the importance of possessing a solution that integrates seamlessly with current infrastructure, thereby enabling businesses with robust, adaptable software offerings to stand out during procurement processes.

## Notice

The Colchester Institute has a requirement to appoint a supplier for the supply, implementation and maintenance of a Human Resource Management software system. It is a requirement that the new system will go live at the start of 01/06/2026. The College has a turnover circa PS40 million. Modules to include: Core HR LMS Performance Management

### Procurement Information

The contract award is based on: Procurement Act 2023 Regulation 41 Sch.5: Single supplier: The HR Management Software Contract will cover the period from the conclusion of the current contract on 23rd January 2026 and will endure for 3 years, plus two optional one-year extensions periods. The contract will be awarded in accordance with the Procurement Act 2023 (PA23) and the Procurement Regulations 2024. It is considered that this contract can be awarded by way of a Direct Award to HIBOB in accordance with Schedule 5 - Single Supplier, paragraph 10 of the PA23 due to the unique compatibility reasons relating to other systems used by Colchester Institute. Over a two month period, Colchester Institute undertook market engagement to identify a suitable supplier for the HR Management Software Contract that could integrate effectively with our existing systems. Following this process, HIBOB was identified as the supplier whose solution demonstrated compatibility with our other systems used across the college. This compatibility ensured compliance with the Procurement Act 2023 by delivering value for money, avoiding disproportionate redesign and modification costs, and mitigating risks of inefficiency or unnecessary expenditure in adapting other systems.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/009425-2026 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Feb 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 3 Dec 2025 |
| Contract period | 23 Jan 2026 - 22 Jan 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £728,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Cancelled |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | COLCHESTER INSTITUTE |
| Additional buyers | Missing |
| Locality | COLCHESTER |
| Post town | Colchester |
| Postcode | CO3 3LL |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH34 Essex Haven Gateway |
| Local authority | Colchester |
| Electoral ward | Castle |
| Westminster constituency | Colchester |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HI BOB (UK |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48450000 - Time accounting or human resources software package

## Release History

- 3 Feb 2026 at 12:24 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/009425-2026
- 3 Dec 2025 at 13:32 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/079366-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/009425-2026
  3rd February 2026 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/079366-2025
  3rd December 2025 - Transparency notice on Find a Tender

## Notice URLs

- https://www.colchester.ac.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05edff. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05edff.json.