--- title: "Commercial Waste Management Software System (WMS)" ocid: "ocds-h6vhtk-05f139" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05f139" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05f139.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05f139.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "NOTTINGHAM CITY COUNCIL" published: "2025-12-08" --- # Commercial Waste Management Software System (WMS) Buyer: NOTTINGHAM CITY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-05f139 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05f139) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05f139.json) ## Summary Nottingham City Council is seeking to procure a comprehensive Commercial Waste Management Software System to replace its legacy solution. The procurement focuses on an integrated system for managing customer service, sales, billing, financial processing, and performance reporting within the scope of the Council's Commercial Waste Service. The contract will be awarded via a Competitive Flexible Procedure, as per the Procurement Act 2023, with a series of stages including product demonstrations and dialogue sessions. Initial tender submissions are due by 9th January 2026, with the contract starting on 1st July 2026, spanning an initial five-year term. The procurement, valued at approximately £660,000, encompasses a range of services located in the UK, under the 'services' category, with a CPV code of 72260000 for software-related services. This tender presents a significant opportunity for businesses specialised in software development and integration within local government contexts, particularly those adept at delivering comprehensive waste management solutions. Companies that can demonstrate strong technical and professional capabilities, previous relevant experience, and the ability to meet the Authority's quality and financial criteria will be well-suited to compete. Additionally, businesses equipped to provide comprehensive professional services, including system implementation, user training, and integration with existing platforms such as Oracle Fusion, will find this tender appealing. The procurement method allows for flexibility and dialogue, offering suppliers a platform to tailor their final offers closely aligned with the Council's needs. ## Notice Nottingham City Council is seeking to procure a comprehensive, integrated Commercial Waste Management Software System to replace its existing legacy solution. The system will support the end-to-end delivery of the Council's Commercial Waste Service, including customer management, sales, service delivery, billing, financial processing, and performance reporting. The solution must enable real-time operational control and data visibility across the service, improving efficiency, customer experience, financial assurance and environmental performance. The scope includes, but is not limited to: vehicle tracking and management; mobile working; route planning and optimisation; customer and contract management; sales quoting and e-contracting; on-board dynamic weighing and pay-by-weight functionality; container and asset management; weighbridge operations; supplier management; invoicing, credits and cash processing; financial management and ledgering; performance reporting and analytics; and a customer self-service portal. The successful supplier will also be required to provide professional services to implement the solution, migrate data, train users, and integrate the system with the Council's corporate financial platform (Oracle Fusion), corporate citizen access portal, and other systems via APIs. Hardware required to support mobile working and integration with existing on-vehicle and weighbridge weighing equipment is within scope, together with system support, maintenance and service levels for the duration of the contract. The contract will be awarded following a Competitive Flexible Procedure in accordance with the Procurement Act 2023, with an initial tender submission stage followed by shortlisting, product demonstrations and dialogue, and the submission of a best and final offer. ### Lot Information Lot 1 Options: The contract includes options exercisable at the Authority's discretion, including the option to extend the contract for up to two additional periods of one (1) year each following the initial five (5) year term, subject to satisfactory performance, ongoing business need, and continued value for money. In addition, the contract may include options for the purchase of additional software modules, licences, users, integrations, or related services within the scope of the Waste Management System during the contract term, in accordance with the contract terms and pricing mechanism. Renewal: The contract will be awarded for an initial term of five (5) years. The Authority reserves the right to extend the contract by up to two additional periods of one (1) year each, exercisable at the Authority's sole discretion, subject to satisfactory performance, ongoing business need, and continued value for money. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/080816-2025 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive flexible procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Dec 2025 | | Submission deadline | 15 Dec 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Jun 2026 - 30 Jun 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £550,000 | | Lots value | £550,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NOTTINGHAM CITY COUNCIL | | Locality | NOTTINGHAM | | Post town | Nottingham | | Postcode | NG2 3NG | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF14 Nottingham | | Local authority | Nottingham | | Electoral ward | Castle | | Westminster constituency | Nottingham East | | Delivery location | Not specified | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72260000 - Software-related services ## Release History - 8 Dec 2025 at 17:39 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/080816-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/080816-2025 8th December 2025 - Tender notice on Find a Tender ## Notice URLs - http://www.nottinghamcity.gov.uk/ - https://www.eastmidstenders.org/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05f139. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05f139.json.