---
title: "BT225 - Grants Management System"
ocid: "ocds-h6vhtk-05f140"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05f140"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05f140.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05f140.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "WESTMINSTER CITY COUNCIL"
published: "2026-01-12"
---

# BT225 - Grants Management System

Buyer: WESTMINSTER CITY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-05f140

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05f140.json)

## Summary

Westminster City Council is seeking to commission a "BT225 - Grants Management System" with the tender process currently at the update stage. This procurement initiative aims to support the Council's Voluntary and Community Sector Investment Strategy (2023-2028) by improving grants management processes. It is classified under services with relevance to industry-specific software package and financial management consultancy services. The Council is located at 64 Victoria Street, London, and is leading this procurement process under the legal framework of UKPGA 2023/54. The deadline for tender submission is set for 23rd January 2026, with the contract period running from 9th February 2026 to 8th February 2028, including a potential one-year extension. The procurement is conducted via an open method for below-threshold contracts, ensuring a competitive process.

This procurement opportunity represents a substantial chance for businesses specialising in software development and financial systems to expand their portfolio by delivering a solution covering end-to-end grant management. With an estimated contract value up to GBP 96,000, the opportunity is particularly favourable for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs). Firms capable of providing innovative software solutions and consultancy services focused on streamlining administrative processes will find this contract especially suitable. The criteria hinge largely on quality (75%), providing a strong incentive for businesses prioritising excellence in service delivery.

## Notice

Westminster City Council (WCC) has invested heavily in the Voluntary and Community Sector (VCS) through grants alone. We have committed in our Voluntary and Community Sector Investment Strategy (2023-2028) to investing in capacity building for the VCS, improving the way we measure impact and investing in processes and systems to ensure we have clear, consistent, and accessible council processes. In support of this work, we are commissioning a grants management platform for a 3-year pilot (a 2-year contract with 1-year optional extension) to assess whether the management platform supports the Council with the following key objectives: * To improve the experience for grant applicants, ensuring there is a consistent approach for all grant streams, and that they don't have to re-input the same information multiple times when applying for grants. * To provide a tool for grant managers to manage the end-to-end grant application, award and monitoring process - moving away from a reliance on Microsoft Applications (such as Word, Forms, Outlook and Excel) to streamline the process to be more efficient with less room for human error. * To improve consistency across Council in the way grants are managed, including through an option to use consistent application and monitoring templates where appropriate.

### Lot Information

Lot 1

Renewal: 1yr optional erxtension following successful 2yr delivery.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/002367-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Jan 2026 |
| Submission deadline | 23 Jan 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 9 Feb 2026 - 8 Feb 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £80,000 |
| Lots value | £80,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WESTMINSTER CITY COUNCIL |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1E 6QP |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 75 - Administration, defence and social security services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 98 - Other community, social and personal services

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48170000 - Compliance software package
- 48333000 - Contact management software package
- 48812000 - Financial information systems
- 72212100 - Industry specific software development services
- 72212170 - Compliance software development services
- 75200000 - Provision of services to the community
- 79412000 - Financial management consultancy services
- 98000000 - Other community, social and personal services

## Release History

- 12 Jan 2026 at 15:41 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/002367-2026
- 8 Dec 2025 at 18:17 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/080831-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/002367-2026
  12th January 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/080831-2025
  8th December 2025 - Tender notice on Find a Tender

## Notice URLs

- https://wcc.ukp.app.jaggaer.com/esop/ogc-host/public/wcc/web/login.jst?VISITORID=95cbae3a-3db5-476e-8d1a-8e09cf1fba37&_ncp=1743164084024.1755011-1
- https://wcc.ukp.app.jaggaer.com/go/68496772019AFF23FE1F
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.westminster.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05f140. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05f140.json.