---
title: "Planned Preventative Maintenance"
ocid: "ocds-h6vhtk-05f2f5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05f2f5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05f2f5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05f2f5.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "NORTHERN TRAINS LIMITED"
published: "2026-04-15"
---

# Planned Preventative Maintenance

Buyer: NORTHERN TRAINS LIMITED  
Current stage: Tender  
OCID: ocds-h6vhtk-05f2f5

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## Summary

The procurement process initiated by Northern Trains Limited involves seeking suppliers for Planned Preventative Maintenance (PPM) services for tanks, bunds, separators, and associated containment systems. This tender falls under the services category within the rail equipment maintenance industry and spans regions including UKC, UKD, and UKE in the United Kingdom. The stage currently is Tender, with the procurement method being an open procedure, ensuring ample opportunities for qualified suppliers to submit proposals. The tender period concludes on 13th May 2026, with the intent to award by 29th June 2026, and services to commence from 20th July 2026 for a five-year term. With a gross value of £1,320,000, Northern Trains Limited, classified as a public authority under central government, offers significant business scope through this contract.

This tender presents a robust opportunity for businesses specializing in asset maintenance and environmental protection services, particularly those equipped to implement Best Industry Practices in compliance with standards such as BS EN 858, OFTEC, SFG20, CIRIA 736, and API 570. Suitable for SMEs, it invites innovative firms to explore opportunities related to digital monitoring and predictive maintenance solutions, aligning with Northern Trains Limited's commitment to environmental sustainability. The open procedure followed in this tender encourages participation from a range of suppliers, emphasizing the delivery of high-quality, effective services ensuring value for money. Businesses with expertise in oil-water separators, tank inspections, bund inspections, and pipeline thickness testing will be well-positioned to compete, promising growth and long-term collaboration possibilities within the rail industry.

## Notice

Northern Trains Limited (NTL) is going out to market for the procurement of Planned Preventative Maintenance (PPM) services for tanks, bunds, separators, and associated containment systems. This contract forms part of NTL's commitment to best practice in asset maintenance and environmental protection. NTL requires a supplier to deliver PPM services over a five-year term, covering Train Care Centres across the network. The scope includes: * Oil-Water Separators: 6-monthly servicing in accordance with BS EN 858. * Tanks: Annual compliance inspections in line with OFTEC and SFG20 standards. * Bunds: Annual inspections following CIRIA 736 guidance. * Pipework: Thickness testing in accordance with API 570. This requirement ensures NTL meets its maintenance obligations under Train Care Centre leases and maintains the integrity of primary, secondary, and tertiary containment for substances hazardous to the environment. Suppliers will be expected to apply Best Industry Practice, alongside their expertise and experience, to meet the following key objectives: * Deliver high-quality, effective services that demonstrate value for money. * Maintain assets in compliance with statutory and regulatory requirements, manufacturer guidance, and industry standards to ensure maximum longevity. * Support NTL's commitment to environmental sustainability and innovation, including digital monitoring or predictive maintenance solutions where possible. We look forward to building a productive and successful relationship with our selected Supplier following the conclusion of this process. The contract may be novated or assigned by Northern Trains Limited to Train Operating Companies, or to DFT Operator Limited (company number: 07141122) or any successor parent company to a Train Operating Company, following a corporate restructuring or similar circumstance. Where used throughout this notice, the meaning of Train Operating Companies includes all and any of those train operating companies who, currently or in the future, provide services for the carriage of passengers by railway: under a franchise agreement with the Secretary of State within the meaning of section 23(3) of the Railways Act 1993 or under, or secured under, the Secretary of State's duty in section 30(1) of the Railways Act 1993; or in accordance with legislation which supersedes or amends the powers referred to in a) and b), including where such powers are transferred from the Secretary of State to another body. The list of current providers of services for the carriage of passengers by railway under these provisions can be found at https://www.gov.uk/guidance/public-register-of-rail-passenger-contracts. NTL expressly reserves the right: -not to award any suppliers the contract referred to in this notice; and -in no circumstances will the customer be liable for any costs incurred by the suppliers.

### Planning Information

Northern Trains Limited (NTL) is preparing to procure a Planned Preventative Maintenance (PPM) contract and is seeking early market engagement with interested suppliers.
NTL is inviting market feedback to help shape the upcoming tender process. We welcome input on key considerations and any expectations or suggestions suppliers would like us to take into account. As a suggestion, this might cover the following:
• Specification
• Key Performance Indicators / Service Level Agreements
• Pricing Structure
• Contract Term
• Commercial Terms
Your insights will help us ensure the final tender reflects best practice and delivers value for money.
It is anticipated that the formal tender process will commence in January 2026. We welcome input from suppliers during this engagement phase.
Market engagement will be conducted via email only, there will be no virtual or in-person sessions. To express your interest in this opportunity and provide any feedback, please email:
Sarah Nixon, Procurement Manager (sarah.nixon@northernrailway.co.uk)
Participation in this preliminary market engagement exercise is entirely voluntary. Suppliers who do not take part will not be excluded from the subsequent procurement process.
Please note:
• Engagement will not confer any advantage or preferential treatment in any future tender.
• This exercise is not an indication of supplier selection and does not guarantee future work or contract award.
The purpose of this exercise is solely to gather market insight and feedback to inform NTL's procurement strategy.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/034248-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Apr 2026 |
| Submission deadline | 13 May 2026 |
| Future notice date | 5 Jan 2026 |
| Award date | Not specified |
| Contract period | 19 Jul 2026 - 20 Jul 2031 |
| Recurrence | 2031-01-20 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,100,000 |
| Lots value | £1,100,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTHERN TRAINS LIMITED |
| Locality | YORK |
| Post town | York |
| Postcode | YO1 6JT |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE2 North Yorkshire |
| ITL 3 | TLE21 York |
| Local authority | York |
| Electoral ward | Micklegate |
| Westminster constituency | York Central |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber |

## CPV Codes

### Divisions

- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 50 - Repair and maintenance services

### Codes

- 44611000 - Tanks
- 50200000 - Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment

## Release History

- 15 Apr 2026 at 13:06 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034248-2026
- 10 Dec 2025 at 15:15 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/081599-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/034248-2026
  15th April 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/081599-2025
  10th December 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.delta-esourcing.com/
- https://www.delta-esourcing.com/TenderboxReference:ACWT36644Y
- https://www.gov.uk/guidance/public-register-of-rail-passenger-contracts
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05f2f5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05f2f5.json.