---
title: "Fleet Management System"
ocid: "ocds-h6vhtk-05f3af"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05f3af"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05f3af.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05f3af.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "NEWCASTLE CITY COUNCIL"
published: "2025-12-11"
---

# Fleet Management System

Buyer: NEWCASTLE CITY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-05f3af

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05f3af)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05f3af.json)

## Summary

Newcastle City Council is actively seeking tenders for the provision of a cloud-based Fleet Management System, intended to enhance the operations of their City Transport Team within the City Operations Neighbourhoods & Regulatory Services Directorate. This procurement process, classified under UK Central Government and focused in the UKC2 region, represents a strategic initiative to optimise fleet performance and value for money. Currently in the tender stage, the process follows an open procedure, with submission details accessible via Open UK's platform. The key timeline includes the tender expiration on 12 January 2026 and the anticipated contract initiation on 1 April 2026, extending to 31 March 2031, with possible renewals up to 2033. The procurement is in alignment with legal frameworks specified in 2023/54 UKPGA and presents a significant investment estimated at £250,000 to £300,000.

This tender provides substantial business growth potential for companies specialising in Vehicle-Fleet Management Services and support, particularly those offering innovative, cloud-based solutions. It encourages participation from Small and Medium-sized Enterprises (SMEs) and Voluntary, Community, and Social Enterprises (VCSEs), with evaluation criteria giving a significant weight of 60% to quality and 40% to price. Businesses with capabilities to integrate a tachograph analysis module would also have the opportunity to leverage additional revenue streams. The opportunity for recurring engagement through renewal options further positions this contract as an attractive opportunity for businesses with long-term service delivery strategies.

## Notice

Newcastle City Council (NCC) is inviting tenders for the provision of a cloud-based Fleet Management System to support the operations of our City Transport Team, part of the City Operations Neighbourhoods & Regulatory Services Directorate. This system will play a vital role in enhancing the management and oversight of the Council's vehicle assets. Through this procurement, NCC aims to implement a modern, efficient, and transparent solution that will improve service delivery, optimises fleet performance, and delivers greater value for money. This strategic investment reflects the Council's commitment to innovation and continuous improvement in public service operations. Please find further details below: Open: https://www.open-uk.org/ Project Reference: 008533 - Fleet Management System This notice is intended to provide additional information to the market. The project timeline has been extended until 12 January 2026, with an anticipated go-live date in Spring 2026. Please note that all timescales outlined in this notice are indicative and subject to change.

### Lot Information

Lot 1

Options: Included is the option to provide costs for a tachograph analysis module.

Renewal: x 2 12 month options to extend

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/081928-2025 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Dec 2025 |
| Submission deadline | 12 Jan 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 Mar 2026 - 31 Mar 2031 |
| Recurrence | 2030-03-31 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £250,000 |
| Lots value | £250,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NEWCASTLE CITY COUNCIL |
| Locality | NEWCASTLE UPON TYNE |
| Post town | Newcastle upon Tyne |
| Postcode | NE1 8QH |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Newcastle upon Tyne |
| Electoral ward | Monument |
| Westminster constituency | Newcastle upon Tyne Central and West |
| Delivery location | TLC2 Northumberland, and Tyne and Wear |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50111100 - Vehicle-fleet management services
- 50111110 - Vehicle-fleet-support services

## Release History

- 11 Dec 2025 at 12:16 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/081928-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/081928-2025
  11th December 2025 - Tender notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.newcastle.gov.uk/
- https://www.open-uk.org/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05f3af. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05f3af.json.