{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05f411-2026-06-18T14:02:29+01:00",
    "date": "2026-06-18T14:02:29+01:00",
    "ocid": "ocds-h6vhtk-05f411",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-CHC-1140312",
            "name": "University of South Wales",
            "identifier": {
                "scheme": "GB-CHC",
                "id": "1140312"
            },
            "address": {
                "streetAddress": "University of South Wales,",
                "locality": "Pontypridd",
                "postalCode": "CF37 1DL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL15"
            },
            "contactPoint": {
                "name": "Ethan Jones",
                "email": "ethan.jones2@southwales.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.southwales.ac.uk/",
                "classifications": [
                    {
                        "id": "publicUndertaking",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public undertaking"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    },
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PHML-1185-LRVL",
            "name": "Academia Limited",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHML-1185-LRVL"
            },
            "address": {
                "streetAddress": "Unit 1 Progression Centre Mark Road",
                "locality": "Hemel Hempstead",
                "postalCode": "HP2 7DW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH23"
            },
            "contactPoint": {
                "email": "Bids@academia.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-CHC-1140312",
        "name": "University of South Wales"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Completion of the preliminary market engagement questionnaire via the below link https://etenderwales.ukp.app.jaggaer.com/go/82528870019B0D927823 If etenderwales hasn't previously been used, please sign up via the below link. https://etenderwales.bravosolution.co.uk/esop/guest/login.do Engagement will close on the 16/01/26",
                "dueDate": "2026-01-16T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "082089-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/082089-2025",
                "datePublished": "2025-12-11T14:54:48Z",
                "format": "text/html"
            },
            {
                "id": "082628-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/082628-2025",
                "datePublished": "2025-12-12T16:03:23Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "2053",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of Device and Application Management",
        "description": "IT Services transitioned to Microsoft Intune in 2021, moving from on-premise device management to a cloud-based model to improve security, scalability, and consistency across Windows devices. This supports flexible working, strengthens compliance with Cyber Essentials, and helps maintain eligibility for funding and procurement opportunities requiring certification. The implementation has already delivered benefits such as improved visibility, standardisation, and reduced support overheads. The next phase is to expand into more advanced cloud-native endpoint management, including Desktop as a Service (DaaS), to further modernise service delivery. The strategy also aims to shift IT Services from reactive support to more proactive, analytics-driven management using Intune telemetry and automation. This will improve device provisioning, enable zero-touch deployment, and expand specialist capability. Overall, the goal is to create a scalable, flexible operating model that can respond to demand fluctuations while reducing operational risk, improving compliance, and supporting the University's longer-term digital strategy over the next three years.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL15",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 3400000,
            "amount": 2833333.33,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-06-08T00:00:00+01:00",
                    "endDate": "2029-06-07T23:59:59+01:00",
                    "maxExtentDate": "2031-06-07T23:59:59+01:00"
                },
                "status": "complete",
                "value": {
                    "amountGross": 3400000,
                    "amount": 2833333.33,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Supplier Demonstration",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "University of South Wales will have the ability to extend the initial 3-year term by a further 2-years in 1-year increments."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-02-28T23:59:59+00:00"
        },
        "status": "complete",
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "State of urgency",
            "features": "Stage 1 - WPSQ and Quality Evaluation (40%) All suppliers responding to the Tender Notice must complete the below tasks in stage 1 of the ITT: The WPSQ The Quality questions included in the Invitation to Tender document. Responses must be submitted by the deadline stated in the Procurement Timetable located in B4 of the ITT document. Evaluation at Stage 1: The Contracting Authority will assess all WPSQ submissions. A minimum quality threshold of 25% will apply. Any supplier scoring below the threshold will be excluded. Suppliers who: Pass the WPSQ, and Meet or exceed the minimum quality score will be shortlisted and invited to Stage 2. Weighting applied to Stage 1: Quality (Stage 1) = 40% of total score Stage 2 - Full Tender Evaluation (60%) Shortlisted suppliers will receive: The Invitation to Tender (ITT) A Non-Disclosure Agreement (NDA), which must be completed to access the Contracting Authority's full application list. Terms & Conditions of the Contract Shortlisted suppliers will then be invited to: Attend a scored on-site demonstration Submit their full pricing schedule in line with the ITT requirements Weighting applied to Stage 2 includes: On-site Demonstration - 10% Social Value - 10% Price - 40% Final Evaluation The final outcome will be based on the combined weighted scores from both stages of the tender process: Stage 1 Quality (40%), and Stage 2 Demonstration (10%), Social Value (10%), and Price (40%) These combined scores will determine the final ranking and the recommended supplier for award."
        },
        "submissionMethodDetails": "https://etenderwales.ukp.app.jaggaer.com/go/07096176019D25BB1073",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-04-17T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-10T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-05-26T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "All documents will be provided via etender Wales platform. Please find a link to the portal below for access to the tender documentation. https://etenderwales.ukp.app.jaggaer.com/go/07096176019D25BB1073"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "027693-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/027693-2026",
                "datePublished": "2026-03-26T09:44:29Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Device and Application Management",
            "status": "pending",
            "date": "2026-06-18T00:00:00+01:00",
            "value": {
                "amountGross": 1952640,
                "amount": 1627200,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PHML-1185-LRVL",
                    "name": "Academia Limited"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "72000000",
                            "description": "IT services: consulting, software development, Internet and support"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKL15",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-06-29T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2026-07-01T00:00:00+01:00",
                "endDate": "2029-06-30T23:59:59+01:00",
                "maxExtentDate": "2031-06-30T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Ability to extend for two +1 Year extensions"
            },
            "hasOptions": true,
            "options": {
                "description": "The Contract includes a right for the Authority to procure additional quantities of services during the Contract Term. This right enables the Authority to increase consumption of the contracted services, including but not limited to additional licences and additional capacity for virtual desktop or application delivery services, in line with operational demand."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "057596-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/057596-2026",
                    "datePublished": "2026-06-18T14:02:29+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-06-18T00:00:00+01:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-07-01T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}