--- title: "Duplicate Accounts Payable Data Identification Solution RFI" ocid: "ocds-h6vhtk-05f477" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05f477" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05f477.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05f477.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CORNWALL COUNCIL" published: "2025-12-12" --- # Duplicate Accounts Payable Data Identification Solution RFI Buyer: CORNWALL COUNCIL Current stage: Planning OCID: ocds-h6vhtk-05f477 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05f477) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05f477.json) ## Summary Cornwall Council is currently in the planning stage of a procurement process aimed at acquiring software solutions to identify duplicate Accounts Payable transactions before payment. They are using this Request for Information (RFI) to explore potential alternatives to their existing solution, FISCAL Technologies’ NXG. Interested suppliers can submit their proposals, with the deadline for RFI submission set for Wednesday, 14th January 2026. The Council anticipates holding presentation sessions from 21st to 28th January 2026, allowing suppliers to showcase their offerings and engage with Cornwall Council at their offices located in Truro. This engagement focuses on software packages, financial services, and IT services under the industry category of "services," with the future contract expected to start in July 2026. This tender presents a substantial growth opportunity for businesses specialising in software solutions within the financial and IT sectors. Companies that provide innovative and cost-effective solutions for preventing duplicate transactions will find this tender particularly advantageous. Businesses with expertise in software package development, financial services, and IT consulting are ideally positioned to compete. The procurement method involves a non-competitive, engaging RFI process that invites suppliers to demonstrate their solutions in a flexible, discussion-oriented setting, without implying any initial commercial commitment. Preparing to showcase key capabilities and articulate value-added solutions will resonate well with Cornwall Council's exploration before proceeding to a formal tender stage. ## Notice Cornwall Council is exploring options for software solutions to identify duplicate Accounts Payable transactions prior to payment. Currently, FISCAL Technologies' NXG product is used for this purpose, however the upcoming contract renewal in June 2026 provides an opportunity to review alternative solutions. This Request for Information (RFI) aims to gather information on available products, functionality, and indicative costs to inform future procurement decisions. All details within this document are classified Confidential. It is intended that the responses supplied will enable the Council to develop a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment. This is not a formal tender document. Participation this soft market assessment does not imply any commercial commitment and will not affect eligibility or prejudice suppliers participating in any future procurement. We anticipate holding 60-minute sessions for suppliers to present and discuss their responses to the RFI from Wednesday 21st January to Wednesday 28th January 2026, though this may change depending on the number of responses. Suppliers should contact Charlotte Metcalfe by email at charlotte.metcalfe@cornwall.gov.uk to express their interest in attending a session and confirm their intention to submit a response. The RFI document will then be emailed on request for completion by the due deadline. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk. Once the response deadline has passed, session invites will be issued to those who submitted responses. These sessions are intended to give suppliers flexibility to steer the conversation and focus on the key elements of their RFI response that they believe represent the most important and value-adding aspects for the Council. Suppliers should be prepared to demonstrate the key capabilities of their system or present a comprehensive overview of their solution. The Council will also take the opportunity to ask questions and provide input during the session to clarify aspects of the response. The deadline for RFI submission will be end of day on Wednesday 14th January 2026. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk. ### Planning Information Cornwall Council is exploring options for software solutions to identify duplicate Accounts Payable transactions prior to payment. Currently, FISCAL Technologies’ NXG product is used for this purpose, however the upcoming contract renewal in June 2026 provides an opportunity to review alternative solutions. This Request for Information (RFI) aims to gather information on available products, functionality, and indicative costs to inform future procurement decisions. All details within this document are classified Confidential. It is intended that the responses supplied will enable the Council to develop a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment. This is not a formal tender document. Participation this soft market assessment does not imply any commercial commitment and will not affect eligibility or prejudice suppliers participating in any future procurement. We anticipate holding 60-minute sessions for suppliers to present and discuss their responses to the RFI from Wednesday 21st January to Wednesday 28th January 2026, though this may change depending on the number of responses. Suppliers should contact Charlotte Metcalfe by email at charlotte.metcalfe@cornwall.gov.uk to express their interest in attending a session and confirm their intention to submit a response. The RFI document will then be emailed on request for completion by the due deadline. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk. Once the response deadline has passed, session invites will be issued to those who submitted responses. These sessions are intended to give suppliers flexibility to steer the conversation and focus on the key elements of their RFI response that they believe represent the most important and value-adding aspects for the Council. Suppliers should be prepared to demonstrate the key capabilities of their system or present a comprehensive overview of their solution. The Council will also take the opportunity to ask questions and provide input during the session to clarify aspects of the response. The deadline for RFI submission will be end of day on Wednesday 14th January 2026. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/082306-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Dec 2025 | | Submission deadline | Not specified | | Future notice date | 27 Feb 2026 | | Award date | Not specified | | Contract period | 30 Jun 2026 - 30 Jun 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £60,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CORNWALL COUNCIL | | Locality | TRURO | | Post town | Truro | | Postcode | TR1 3AY | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK3 Cornwall and Isles of Scilly | | ITL 3 | TLK30 Cornwall and Isles of Scilly | | Local authority | Cornwall | | Electoral ward | Truro Boscawen & Redannick | | Westminster constituency | Truro and Falmouth | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 66 - Financial and insurance services - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 66000000 - Financial and insurance services - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 12 Dec 2025 at 09:52 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/082306-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/082306-2025 12th December 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.cornwall.gov.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05f477. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05f477.json.