{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-05f6ed-2026-05-06T10:57:20+01:00", "date": "2026-05-06T10:57:20+01:00", "ocid": "ocds-h6vhtk-05f6ed", "initiationType": "tender", "parties": [ { "id": "GB-UKPRN-135658", "name": "South Staffordshire College", "identifier": { "scheme": "GB-UKPRN", "id": "135658" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PBDN-5365-BPCR" } ], "address": { "streetAddress": "RODBASTON HALL", "locality": "PENKRDIGE", "postalCode": "ST19 5PH", "country": "GB", "countryName": "United Kingdom", "region": "UKG24" }, "contactPoint": { "name": "Naomi Hughes", "email": "tenders@southstaffs.ac.uk", "telephone": "0300 456 2424" }, "roles": [ "buyer" ], "details": { "url": "https://www.southstaffs.ac.uk", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-16132339", "name": "HealthBoxHR Ltd", "identifier": { "scheme": "GB-COH", "id": "16132339" }, "address": { "streetAddress": "Ascot Business Park Second Floor, 2 Queens Square Lyndhurst Road", "locality": "Ascot", "postalCode": "SL5 9FE", "country": "GB", "countryName": "United Kingdom", "region": "UKJ11" }, "contactPoint": { "email": "LWignall@healthboxhr.com" }, "roles": [ "supplier" ], "details": { "url": "http://www.healthboxhr.com", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-UKPRN-135658", "name": "South Staffordshire College" }, "tender": { "id": "SSC25-01", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "HR and Payroll Solution", "description": "The scope of the Contract includes but is not limited to the following: HR and Payroll Software Solution. The Contractor must take a proactive approach to their role and have robust business processes, (including but not limited to, project and account management arrangements and clear mobilisation and communication plans) and Data Protection/Data Processing policies in place. The Contractor (where applicable) will work co-operatively with any incumbent to affect a systematic, planned and robust transfer which ensures business continuity.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48100000", "description": "Industry specific software package" }, { "scheme": "CPV", "id": "48450000", "description": "Time accounting or human resources software package" }, { "scheme": "CPV", "id": "79631000", "description": "Personnel and payroll services" } ], "deliveryAddresses": [ { "region": "UKG", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 220000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "All instructions on how to apply for and submit a tender are contained within the Invitation to Tender. It is the Tenderers responsibility to email an Expression Of Interest (EOI) to tenders@southstaffs.ac.uk before the deadline 12/01/2026 12:00 to ensure they receive the complete set of clarification questions and responses. If the Tenderer does not submit an EOI by the 12/01/2026 12:00 they WILL NOT receive the complete set of ALL clarification questions and responses. Only Offers submitted prior to the closing date and time to the email address tenders@southstaffs.ac.uk will be regarded by both parties as a bona fide Tender. Offers may be submitted at any time prior to the closing date and time specified. Offers received before the deadline will be retained unopened until the opening date. Any Offers received after the deadline may be rejected at the Authority's discretion. Please refer to the Invitation To Tender for further details.", "submissionTerms": { "electronicSubmissionPolicy": "notAllowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-01-26T12:00:00Z" }, "enquiryPeriod": { "endDate": "2026-01-12T12:00:00Z" }, "awardPeriod": { "endDate": "2026-03-27T23:59:59Z" }, "lots": [ { "id": "1", "status": "complete", "value": { "amountGross": 220000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Please see the Invitation to Tender.", "numbers": [ { "number": 70, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Please see the Invitation to Tender.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please see the Invitation to Tender." }, { "type": "technical", "description": "Please see the Invitation to Tender." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-04-20T00:00:00+01:00", "endDate": "2029-04-19T23:59:59+01:00", "maxExtentDate": "2031-04-19T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Option to extend for up to 12 months plus additional optional extension of up to 12 months." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-9194", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9194", "format": "application/pdf" }, { "id": "A-9219", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9219", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "A-9220", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9220", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-9221", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9221", "format": "application/pdf" }, { "id": "A-9222", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9222", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-9223", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9223", "format": "application/pdf" }, { "id": "A-9224", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9224", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-9226", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9226", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "A-9228", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9228", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-9229", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9229", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-9230", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9230", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-9231", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9231", "format": "application/pdf" }, { "id": "A-9266", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9266", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "083461-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/083461-2025", "datePublished": "2025-12-16T15:13:00Z", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-04-20T23:59:59+01:00" } ] } }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 5, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 2, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 1, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "status": "active", "date": "2026-03-06T00:00:00Z", "value": { "amountGross": 285000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-16132339", "name": "HealthBoxHR Ltd" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48100000", "description": "Industry specific software package" }, { "scheme": "CPV", "id": "48450000", "description": "Time accounting or human resources software package" }, { "scheme": "CPV", "id": "72212450", "description": "Time accounting or human resources software development services" }, { "scheme": "CPV", "id": "79631000", "description": "Personnel and payroll services" } ], "deliveryAddresses": [ { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2026-03-18T23:59:59+00:00" }, "contractPeriod": { "startDate": "2026-03-19T00:00:00Z", "endDate": "2029-03-18T23:59:59Z", "maxExtentDate": "2031-03-18T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "One up to 12 month extension plus a further up to 12 months extension." }, "relatedLots": [ "1" ], "documents": [ { "id": "020335-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/020335-2026", "datePublished": "2026-03-06T12:19:16Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-03-06T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-03-19T23:59:59Z", "status": "scheduled" } ] } ], "contracts": [ { "id": "1", "awardID": "1", "status": "active", "period": { "startDate": "2026-03-30T00:00:00+01:00", "endDate": "2029-03-29T23:59:59+01:00", "maxExtentDate": "2031-03-29T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Upto 12 months followed by optional up to 12 months." }, "value": { "amountGross": 285000, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2026-03-27T00:00:00Z", "agreedMetrics": [ { "id": "1", "title": "Availability Target", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "2", "title": "Uptime Target", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "3", "title": "Backup and Restore Target", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] } ], "documents": [ { "id": "041415-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/041415-2026", "datePublished": "2026-05-06T10:57:20+01:00", "format": "text/html" } ] } ] }