---
title: "HR and Payroll Solution"
ocid: "ocds-h6vhtk-05f6ed"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05f6ed"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05f6ed.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05f6ed.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOUTH STAFFORDSHIRE COLLEGE"
published: "2026-05-06"
---

# HR and Payroll Solution

Buyer: SOUTH STAFFORDSHIRE COLLEGE  
Current stage: Award  
OCID: ocds-h6vhtk-05f6ed

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## Summary

South Staffordshire College, a sub-central government public authority located in Penkridge, UK, has conducted a public procurement process for an HR and Payroll Solution. The procurement covered a range of HR and payroll services, including software development for industry-specific needs, with a focus on data protection and business continuity. The process was conducted under an open procedure, and the procurement reached the award stage on 6th March 2026. The contract, valued at £285,000, was signed on 27th March 2026 and will run from 30th March 2026 to 29th March 2029, with renewal options available up to a total potential maximum lasting until 2031. South Staffordshire College awarded the contract to HealthBoxHR Ltd, headquartered in Ascot, UK, who will provide personnel and payroll services across the college’s five campuses in South Staffordshire.

This contract presents numerous opportunities for businesses specialising in HR and payroll services, specifically industry-specific software solutions and personnel management. Small and medium-sized enterprises (SMEs) like HealthBoxHR Ltd, which specialise in comprehensive HR and payroll technologies and offer scalable solutions designed to integrate seamlessly with existing systems, stand to benefit significantly from such contracts. The procurement's open nature suggests a competitive opportunity for firms capable of meeting strict quality and price criteria to engage with the education sector and expand their client base within the public sector in the UK.

## Notice

The scope of the Contract includes but is not limited to the following: HR and Payroll Software Solution. The Contractor must take a proactive approach to their role and have robust business processes, (including but not limited to, project and account management arrangements and clear mobilisation and communication plans) and Data Protection/Data Processing policies in place. The Contractor (where applicable) will work co-operatively with any incumbent to affect a systematic, planned and robust transfer which ensures business continuity.

### Lot Information

Lot 1

Renewal: Option to extend for up to 12 months plus additional optional extension of up to 12 months.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/041415-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 May 2026 |
| Submission deadline | 26 Jan 2026 |
| Future notice date | Not specified |
| Award date | 6 Mar 2026 |
| Contract period | 29 Mar 2026 - 29 Mar 2029 |
| Recurrence | 2029-04-20 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £220,000 |
| Lots value | £220,000 |
| Awards value | £285,000 |
| Contracts value | £285,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH STAFFORDSHIRE COLLEGE |
| Locality | PENKRDIGE |
| Post town | Stoke-on-Trent |
| Postcode | ST19 5PH |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG24 Staffordshire CC |
| Local authority | South Staffordshire |
| Electoral ward | Penkridge South & Gailey |
| Westminster constituency | Stone, Great Wyrley and Penkridge |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HEALTHBOXHR |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48100000 - Industry specific software package
- 48450000 - Time accounting or human resources software package
- 72212450 - Time accounting or human resources software development services
- 79631000 - Personnel and payroll services

## Release History

- 6 May 2026 at 09:57 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/041415-2026
- 6 Mar 2026 at 12:19 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/020335-2026
- 16 Dec 2025 at 15:13 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/083461-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/041415-2026
  6th May 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/020335-2026
  6th March 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/083461-2025
  16th December 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-9194
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-9219
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-9220
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-9221
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-9222
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-9223
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-9224
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-9226
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-9228
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-9229
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-9230
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-9231
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-9266

## Notice URLs

- http://www.healthboxhr.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.southstaffs.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05f6ed. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05f6ed.json.