---
title: "Air Conditioning System Servicing & Maintenance Contract at Worcester City Council Properties"
ocid: "ocds-h6vhtk-0600cc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0600cc"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0600cc.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0600cc.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WORCESTER CITY COUNCIL"
published: "2026-03-31"
---

# Air Conditioning System Servicing & Maintenance Contract at Worcester City Council Properties

Buyer: WORCESTER CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0600cc

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## Summary

The contracting process involves Worcester City Council awarding a contract for the servicing and maintenance of air conditioning systems in council-owned properties. The procurement concerns the services category and was completed through an open competition method, falling below the threshold. The awarded contract spans from 1 April 2026 to 31 March 2028, with possible extensions up to 31 March 2031. Key responsibilities include routine servicing, emergency repairs, and compliance with statutory regulations across various sites, including historic buildings. The procurement process, initiated on 7 January 2026, transitioned from the tender stage to award by 31 March 2026.

This tender offers significant opportunity for businesses specialising in air conditioning maintenance and repair services, particularly SMEs experienced in similar contracts. Firms demonstrating technical competence, adherence to British and EU standards, and a commitment to sustainability will thrive. The contract enriches business prospects by fostering a partnership with Worcester City Council, aiding in the upkeep of council properties. With an emphasis on quality service delivery and substantial business growth potential, it appeals to businesses focusing on repair and maintenance services, industrial machinery, and construction work within the United Kingdom.

## Notice

Worcester City Council were seeking a qualified and experienced contractor to deliver a comprehensive servicing and maintenance programme for air conditioning systems across a range of council-owned properties. This contract covers both planned preventative maintenance and reactive repairs, ensuring systems remain safe, efficient, and compliant with statutory requirements, including F-Gas regulations. The successful bidder will be responsible for: Routine servicing: Two visits per year (main and interim) to inspect, clean, and maintain air conditioning units, following British and EU standards. Emergency call-out service: 24/7, 365-day coverage with a 4-hour response time for urgent repairs. Compliance and reporting: Detailed inspection reports, adherence to health and safety legislation, and maintaining accurate service records. Sites included: A variety of council properties, such as offices, community centres, museums, and depots, some of which are listed or historic buildings. The contract will run from 1 April 2026 to 31 March 2028, with options to extend for up to three additional years. Bidders must demonstrate technical competence, experience in similar contracts, and commitment to sustainability and high-quality service delivery.

### Lot Information

Lot 1

Renewal: an option to extend for a further 2 years and an additional 1 year

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/029748-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Mar 2026 |
| Submission deadline | 4 Feb 2026 |
| Future notice date | Not specified |
| Award date | 30 Mar 2026 |
| Contract period | 31 Mar 2026 - 31 Mar 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £55,000 |
| Lots value | £55,000 |
| Awards value | Not specified |
| Contracts value | £88,812 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WORCESTER CITY COUNCIL |
| Locality | WORCESTER |
| Post town | Worcester |
| Postcode | WR1 2EY |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG12 Worcestershire CC |
| Local authority | Worcester |
| Electoral ward | Cathedral |
| Westminster constituency | Worcester |
| Delivery location | TLG12 Worcestershire CC |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BRAYWHITE |

## CPV Codes

### Divisions

- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 42 - Industrial machinery
- 45 - Construction work
- 50 - Repair and maintenance services

### Codes

- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 42000000 - Industrial machinery
- 45000000 - Construction work
- 50000000 - Repair and maintenance services

## Release History

- 31 Mar 2026 at 13:26 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/029748-2026
- 7 Jan 2026 at 11:40 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/000992-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/029748-2026
  31st March 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/000992-2026
  7th January 2026 - Tender notice on Find a Tender

## Notice URLs

- http://www.braywhite.co.uk
- http://www.worcester.gov.uk
- https://procontract.due-north.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0600cc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0600cc.json.