---
title: "Board Paper Management System"
ocid: "ocds-h6vhtk-06024d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06024d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06024d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06024d.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "NHS BUSINESS SERVICES AUTHORITY"
published: "2026-01-08"
---

# Board Paper Management System

Buyer: NHS BUSINESS SERVICES AUTHORITY  
Current stage: Planning  
OCID: ocds-h6vhtk-06024d

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## Summary

The NHS Business Services Authority has initiated a planning process for procuring a Board Paper Management System. This procurement is currently in the planning stage, with a market engagement notice published on 8th January 2026, and an RFI due by 26th January 2026. The primary industry category is software and information systems, focusing on document management. The project is located in the UK, specifically in Newcastle upon Tyne. The planned contract period will span from 2nd May 2026 to 1st May 2028, with the possibility of renewal. The procurement process follows the legal framework of UKPGA 2023/54 and aims to implement a cloud-based SaaS solution supporting secure document creation, management, and distribution for the NHSBSA's governance needs.

This tender provides a valuable opportunity for businesses specializing in cloud-based document management and software services to engage with the NHS. Suppliers who can offer a robust, secure, and user-friendly system will find this an excellent chance to grow their business within the public sector. Companies that excel in providing application services and content management solutions, particularly those with experience in government and healthcare sectors, would be well-suited to participate in this opportunity. The procurement seeks innovative solutions to enhance the efficiency and security of NHSBSA's board and committee operations, allowing the chosen provider to form a key partnership with a central government authority.

## Notice

NHSBSA require support for the Board Paper Management System. The NHSBSA Corporate Secretary Team, working with the Chief Executive's Office and Executive Assistant Team, manages the administration of Board and senior governance meetings, including the NHSBSA Board, the Audit and Risk Management Committee (ARC), the Remuneration and Nominations Committee (RemCo), and other senior management forums. This includes agenda management, minute taking, decision recording, action tracking, and the quality control, distribution, and archiving of meeting papers. Meeting papers are confidential and are distributed via a Board Paper Management System, which controls access and enables members to review, analyse, and annotate documents in advance. The requirement is to procure A cloud-based document/board management system delivered as SaaS, which aligns well with UK public sector and NHS procurement practice. Which supports secure creation, management, distribution, and archiving of meeting papers, with features such as workflows, version control, approvals, agenda generation, access controls, and reporting. The system must support secretariat functions while also providing Board and Committee members with an intuitive, effective way to review and analyse meeting information. To access the RFI documentation, please register an account on ATAMIS, the NHSBSA Health Family Single eCommercial System, as per the link below. https://atamis-1928.my.site.com/s/Welcome The opportunity will appear on the live opportunities page. The title and reference will be 'W218941 [Pre-Proc/RFI] Board Paper Management System' Reference number is W218941 All communication will be managed using the Messaging system via Atamis. If there are any service issues, please speak to the Atamis service desk in the first instance. Otherwise please contact our team: commercialservicesteam@nhsbsa.nhs.uk

### Planning Information

RFI to inform requirements, market health and suitable procurement route.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/001646-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Jan 2026 |
| Submission deadline | Not specified |
| Future notice date | 26 Jan 2026 |
| Award date | Not specified |
| Contract period | 1 May 2026 - 1 May 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £45,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS BUSINESS SERVICES AUTHORITY |
| Locality | NEWCASTLE UPON TYNE |
| Post town | Newcastle upon Tyne |
| Postcode | NE15 8NY |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Newcastle upon Tyne |
| Electoral ward | Lemington |
| Westminster constituency | Newcastle upon Tyne Central and West |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48311000 - Document management software package
- 48780000 - System, storage and content management software package
- 72416000 - Application service providers

## Release History

- 8 Jan 2026 at 17:58 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/001646-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/001646-2026
  8th January 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://atamis-1928.my.site.com/s/Welcome
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.nhsbsa.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06024d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06024d.json.