{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-060348-2026-05-22T18:10:58+01:00", "date": "2026-05-22T18:10:58+01:00", "ocid": "ocds-h6vhtk-060348", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PVJP-5451-JYWQ", "name": "Transport for Wales Rail Limited (Utility Buyer)", "identifier": { "scheme": "GB-PPON", "id": "PVJP-5451-JYWQ" }, "address": { "streetAddress": "3 Llys Cadwyn", "locality": "Pontypridd", "postalCode": "CF37 4TH", "country": "GB", "countryName": "United Kingdom", "region": "UKL15" }, "contactPoint": { "name": "Christine Thorne", "email": "TFW.RRSOperators@tfwrail.wales" }, "roles": [ "buyer" ], "details": { "url": "http://www.tfwrail.wales", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" }, { "id": "GB-WLS", "scheme": "UK_CA_DEVOLVED_REGULATIONS", "description": "Welsh devolved regulations apply" }, { "id": "publicUndertaking", "scheme": "UK_CA_TYPE", "description": "Public undertaking" } ] } }, { "id": "GB-PPON-PPHD-4211-XYXJ", "name": "Transport for Wales", "identifier": { "scheme": "GB-PPON", "id": "PPHD-4211-XYXJ" }, "address": { "streetAddress": "3 Llys Cadwyn", "locality": "Pontypridd", "postalCode": "CF37 4TH", "country": "GB", "countryName": "United Kingdom", "region": "UKL15" }, "contactPoint": { "name": "Christine Thorne", "email": "TFW.RRSOperators@tfwrail.wales" }, "roles": [ "buyer" ], "details": { "url": "http://www.tfwrail.wales/", "classifications": [ { "id": "publicUndertaking", "scheme": "UK_CA_TYPE", "description": "Public undertaking" }, { "id": "GB-WLS", "scheme": "UK_CA_DEVOLVED_REGULATIONS", "description": "Welsh devolved regulations apply" } ] } } ], "buyer": { "id": "GB-PPON-PVJP-5451-JYWQ", "name": "Transport for Wales Rail Limited (Utility Buyer)" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "This notice is issued solely for the purpose of gathering market intelligence and does not constitute a call for competition or a commitment to a formal procurement process at this stage. Through this early market engagement exercise, Transport for Wales Rail Limited the Contracting Authority seeks to: 1. Hold a series of Meet the Buyer market engagement events across Wales, to share its future vision with operators for future service provision of the planned change to in-house the co-ordination and management of the Rail Replacement Service. 2. Understand the level of operator market interest in supplying all emergency and pre-planned rail replacement services directly to TfW by participating in any future procurement opportunity. 3. Provide updates of its procurement process, timescales and current strategy. 4. Obtain information to help inform the specification e.g. duty allocation method, setting of appropriate service level KPI's; pricing options and options for geographical zoning etc. 5. Obtain insight from operators of the challenges they face in delivering the service and provide suggestions as to how it may be improved 6. Understand any operator risks, including any associated risks and mitigations when providing this service. 7. Challenges Transport for Wales Rail Limited may not have considered. TfW currently plan to hold 4 regional events and 1 virtual event as follows: Llandudno, Shrewsbury, Pontypridd and Carmarthen. Please be advised if registration to attend these events is low, then the event may be cancelled and operators encouraged to attend the virtual session. TfW are being supported by Business Wales, who will manage the operator event registration process. How to register for these events will be posted on the Business Wales website (events page) in the coming days and may be found on the following links https://wales.business-events.org.uk/ or https://wales.business-events.org.uk/cy/ The events will be held between the 4th - 13th February, and subject to capacity, TfW may hold further 121 sessions if operators express an interest. All market engagement events will be concluded by the 27th February. If there are any specific topics relating to the Rail Replacement Service you would like to see covered during these events, please email TFW.RRSOperators@tfwrail.wales Please note the target audience for these events is operators of bus, coach and minibus etc. Rail Replacement services supported by Taxi operators is not part of the scope of this particular exercise. All events will cover the same content, hence only one event need be attended per operator.", "dueDate": "2026-02-27T23:59:59+00:00", "status": "scheduled" } ], "documents": [ { "id": "002064-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/002064-2026", "datePublished": "2026-01-09T17:25:56Z", "format": "text/html" } ] }, "tender": { "id": "TfW0993.00", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Rail Replacement Service - Bus and Coach Operators", "description": "Transport for Wales Rail (TfWRL) are in-housing the co-ordination and management of Rail Replacement Service (RRS) across Wales and Border routes operated by TfWRL within Wales and between Wales and England. Or any such route operated by TfW as may arise in future. This means that all pre-planned and emergency rail replacement services currently provided by coach and bus operators through an aggregator agreement, will be contracted for as services, directly by TfWRL. This procurement also includes the requirement for adhoc travel services to be commissioned via this framework as they arise. Based upon 24/25 Financial year data, approximately 6,000 emergency duties and 21,000 planned duties were delivered by circa 135 different operators. It is currently intended the Open Framework will run for the maximum 8 year term.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "60112000", "description": "Public road transport services" }, { "scheme": "CPV", "id": "60130000", "description": "Special-purpose road passenger-transport services" }, { "scheme": "CPV", "id": "60140000", "description": "Non-scheduled passenger transport" }, { "scheme": "CPV", "id": "60170000", "description": "Hire of passenger transport vehicles with driver" } ], "deliveryAddresses": [ { "region": "UKL", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "60112000", "description": "Public road transport services" }, { "scheme": "CPV", "id": "60130000", "description": "Special-purpose road passenger-transport services" }, { "scheme": "CPV", "id": "60140000", "description": "Non-scheduled passenger transport" }, { "scheme": "CPV", "id": "60170000", "description": "Hire of passenger transport vehicles with driver" } ], "deliveryAddresses": [ { "region": "UKL", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "60112000", "description": "Public road transport services" }, { "scheme": "CPV", "id": "60130000", "description": "Special-purpose road passenger-transport services" }, { "scheme": "CPV", "id": "60140000", "description": "Non-scheduled passenger transport" }, { "scheme": "CPV", "id": "60170000", "description": "Hire of passenger transport vehicles with driver" } ], "deliveryAddresses": [ { "region": "UKL", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" } ], "value": { "amountGross": 97210340, "amount": 81008616, "currency": "GBP" }, "mainProcurementCategory": "services", "specialRegime": [ "utilities" ], "aboveThreshold": true, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "isOpenFrameworkScheme": true, "method": "withAndWithoutReopeningCompetition", "type": "closed", "description": "Operators will be required to pass all of the first stage selection questions to be appointed to the framework. The operators technical and commercial submissions for Lot 1 and Lot 2 shall be imported into the end to end system on a weighted basis and used to determine the ranked order for calling off under the Framework taking into account relevant information regarding the location and delivery of the services where appropriate. Lot 1 - Emergency - For each duty or group of duties, Operators will be contacted by telephone, email or text message to offer the duty. The nature of the emergency will determine how much time Operators have to respond e.g. If a higher ranked operator is contacted and fails to accept the duty within the prescribed timescale, the duty will be offered to the next highest ranked operator. Operators may also be contacted simultaneously and the duty offered to the first to respond regardless of ranked position. Lot 2 - Pre-Planned - For each duty or group of duties, Operators will be requested to submit an Expression of Interest (EOI) within a prescribed timeframe. Upon receipt of the EOI, the duty will be offered in line with the ranked order. Lot 3 - Mini Competition - All Operators appointed to Lots 1 and Lot 2, who express an interest when the framework is established, in bidding for Lot 3 duties will be invited to submit a price for the duty/blockade. The quality scores for the technical questions at the time the framework was established will be carried forward and added to the price score on a weighted basis to create the combined ranking. The duty/blockade will be offered to the highest ranked operator. In all cases, duties/blockades will only be offered to operators with the vehicle and disc capacity. Full details of the process are explained in the tender pack.", "openFrameworkSchemeEndDate": "2034-07-24T23:59:59+01:00" } }, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-07-24T00:00:00+01:00", "endDate": "2034-07-23T23:59:59+01:00", "maxExtentDate": "2034-07-19T23:59:59+01:00" }, "hasRenewal": true, "status": "active", "title": "Part 1 Lot 1: Emergency (up to 48 hours)", "description": "Duties to be offered with up to 48 Hours Notice.", "value": { "amountGross": 34023619, "amount": 28353016, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "55% Quality/ 45% Price", "criteria": [ { "type": "quality", "name": "Technical", "description": "As described in the ITT pack." }, { "type": "quality", "name": "Technical", "description": "As described in the ITT pack." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the ITT pack." }, { "type": "technical", "description": "As described in the ITT pack." }, { "type": "economic", "description": "As described in the ITT pack." }, { "type": "technical", "description": "As described in the ITT pack." } ] } }, { "id": "2", "title": "Parts 2 & 3 Lot 2: Pre-Planned", "description": "Part 2 Lot 2: Pre-Planned (48 hours to 14 days) Part 3 Lot 2: Pre-Planned (over 14 days)", "status": "active", "value": { "amountGross": 48605170, "amount": 40504308, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "55% Quality, 45% Price.", "criteria": [ { "type": "quality", "name": "Technical", "description": "Sub criteria applies as described in the ITT Pack." }, { "type": "quality", "name": "Technical", "description": "Sub criteria applies as described in the ITT Pack." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the ITT pack." }, { "type": "technical", "description": "As described in the ITT pack." }, { "type": "economic", "description": "As described in the ITT pack." }, { "type": "technical", "description": "As described in the ITT pack." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-07-24T00:00:00+01:00", "endDate": "2034-07-23T23:59:59+01:00" } }, { "id": "3", "title": "Part 4 Lot 3: Mini-Competition (over 14 days)", "description": "Larger groups of duties/blockades over a longer period of time. Each variable, dependant upon the specific need for rail replacement services at the time.", "status": "active", "value": { "amountGross": 14581551, "amount": 12151292, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "55% Quality/ 45% Price", "criteria": [ { "type": "quality", "name": "Technical", "description": "As described in the ITT pack." }, { "type": "quality", "name": "Technical", "description": "As described in the ITT pack." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the ITT pack." }, { "type": "technical", "description": "As described in the ITT pack." }, { "type": "economic", "description": "As described in the ITT pack." }, { "type": "technical", "description": "As described in the ITT pack." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-07-24T00:00:00+01:00", "endDate": "2034-07-23T23:59:59+01:00" } } ], "communication": { "futureNoticeDate": "2026-04-06T23:59:59+01:00" }, "status": "active", "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Refer to ITT Volume 1 for full details. Single Stage Procurement. Step 1 - Participation Stage - not used for down selection. All Tenderers must pass this stage to be appointed to the Framework. Step 2 - Technical responses will be evaluated and the Commercial responses will be checked for accuracy/errors or omissions. Step 3 - Dialogue - the Authority reserves the right to hold a dialogue stage with some or all operators if needed to clarify any complex queries arising. Any changes to the specification or Terms and Conditions would be communicated to all bidders. This is to ensure any unforeseen issues arising can be dealt with effectively and supports the assurance process that the Authority requirement is understood and the Tenderer offer and ability to provide the service is consistent with the requirement. Step 4 - Notify Bidders if they are successful in being appointed to the framework and provide assessment summaries. Step 5 - Calling off under the framework - the quality scores and commercial rate card will be imported into a separate 'end to end' system within which duties are calculated and the ranked order of bidders determined in accordance with the award methodology (price/quality weighting) described in the ITT). Each duty/blockage is effectively an individual competition." }, "coveredBy": [ "GPA", "CPTPP" ], "participationFees": [ { "id": "ocds-h6vhtk-060348", "type": [ "win" ], "description": "All associated tender documents are available free of charge by registering on the named e-procurement portal." } ], "submissionMethodDetails": "https://tfw.my.site.com/login", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en", "cy" ] }, "tenderPeriod": { "endDate": "2026-06-10T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-06-01T23:59:00+01:00" }, "awardPeriod": { "endDate": "2026-07-16T23:59:59+01:00" }, "lotDetails": { "awardCriteria": { "description": "Operators may apply to be entered into each of the three lots within the framework. Each lot will include an unlimited number of suppliers who meet the criteria for entry into that lot, as set out in the procurement documentation." } }, "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "All associated tender documents are available free of charge by registering on the named e-procurement portal. Additional tender support for SME's in Wales is available by contacting the Business Wales Tender Support Service on 03000 6 03000 Further details are available on the Business Wales website: https://businesswales.gov.wales/topics-and-guidance/tendering-and-supply-chain", "url": "https://tfw.my.site.com/login" }, { "id": "L-2", "documentType": "technicalSpecifications", "description": "As described in the ITT pack.", "url": "https://tfw.my.site.com/login" }, { "id": "future", "documentType": "biddingDocuments", "accessDetails": "All documents will be released at the same time the tender notice is published. If additional documents are identified as being needed, these will be made available via the nominated e-procurement portal - Atamis." }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "038244-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/038244-2026", "datePublished": "2026-04-27T17:56:12+01:00", "format": "text/html" }, { "id": "048289-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/048289-2026", "datePublished": "2026-05-22T18:10:58+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2027-01-22T23:59:59+00:00" }, { "startDate": "2027-01-22T23:59:59+00:00" } ] }, "contractTerms": { "financialTerms": "30 Days for traditional PO invoice payment and 14 days if automated billing processes are adopted." }, "riskDetails": "Examples of known risks at the framework level include: Refinements of specification for service or vehicle provision e.g., Electric Vehicles. Changes in legislation which may increase operator costs due to additional investment in technology or other requirements for the delivery of the services. Changes in fuel rates, NI, minimum or living wage or other material costs of provision of the services. Examples of known/unknown risks at the call off level include: Amendment to call off contracts (duties awarded) including extension and curtailment of duties or full termination of duties due to the nature of the industry and respective need to deliver a resilient rail replacement service when trains are unable to operate. Late cancellation of duties", "amendments": [ { "id": "048289-2026", "description": "Extension of dates for bidders to submit clarification questions and tender closing date for submission of bids. New closing date for tender queries is 23:45 01/06/26. New closing date for tender responses is 12:00 10/06/26." } ] }, "language": "en" }