{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-060374-2026-07-16T11:43:44+01:00", "date": "2026-07-16T11:43:44+01:00", "ocid": "ocds-h6vhtk-060374", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PGMD-1353-PZVX", "name": "West Midlands Combined Authority", "identifier": { "scheme": "GB-PPON", "id": "PGMD-1353-PZVX" }, "address": { "streetAddress": "West Midlands Combined Authority", "locality": "Birmingham", "postalCode": "B19 3SD", "country": "GB", "countryName": "United Kingdom", "region": "UKG31" }, "contactPoint": { "email": "procurement.team@wmca.org.uk", "telephone": "+44 0" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ], "url": "https://www.wmca.org.uk/" } }, { "id": "GB-COH-07640901", "name": "R W SERVICES CONTRACTORS LIMITED", "identifier": { "scheme": "GB-COH", "id": "07640901" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PTQB-5837-DHCW" } ], "address": { "streetAddress": "The Old Vicarage Church Road", "locality": "Walsall", "postalCode": "WS9 9HL", "country": "GB", "countryName": "United Kingdom", "region": "UKG24" }, "roles": [ "tenderer" ], "details": { "url": "https://www.rwservices.com/", "scale": "sme", "vcse": false } }, { "id": "GB-COH-01822681", "name": "BUS SHELTERS LTD.", "identifier": { "scheme": "GB-COH", "id": "01822681" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PTPM-5344-WBRP" } ], "address": { "streetAddress": "Unit 60 Dyffryn Business Park", "locality": "Llandow", "postalCode": "CF71 7GQ", "country": "GB", "countryName": "United Kingdom", "region": "UKL22" }, "contactPoint": { "email": "lisa.black@shelters.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.shelters.co.uk", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PGMD-1353-PZVX", "name": "West Midlands Combined Authority" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "N/A - Please see scope", "dateMet": "2024-11-05T00:00:00Z", "status": "met" } ], "documents": [ { "id": "002164-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/002164-2026", "datePublished": "2026-01-12T10:49:31Z", "format": "text/html" } ] }, "tender": { "id": "PRT-ITS-WPG-2026-0011", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Highway Infrastructure Maintenance", "description": "This contract is for the provision of highway infrastructure maintenance across TfWM's asset portfolio (bus shelters, totems, cycle and mobility hubs and all park and ride sites), including proactive and reactive maintenance tasks. This contract also includes the maintenance and updating of bus flags, which will be updated during network stability periods (NSPs). The successful supplier will be required to provide a space where spare parts and out of use assets can be stored throughout the contract term. All of the requirements will be fulfilled by a single supplier, as a single point of contact for TfWM. There are 4 key areas aligned with the requirements set out in this specification, these are: - Reactive Highway Infrastructure Maintenance - Planned Highway Infrastructure Maintenance - Passenger Information - Storage of spares and out of use assets The Service Provider will provide TfWM with a service, including a number of dedicated operatives and vehicles, complete with a suitable smart mobile communication system that is compatible with TfWM's asset management IT system for the electronic upload of data relating to inspections, examinations, fault reporting, work completion reports, electrical works, maintenance and auditing. Maintenance provision under this contract is varied but the majority of repairs are undertaken due to vandalism and typically involves repairs to glazing, bus shelter framework, bus stop pole damage or component items fitted to shelters or poles such as stop plates or seating. This work will include the removal and re-installation of bus shelters, stop poles or information points at existing or new sites. The Service Provider will be required to work in partnership with TfWM and its Suppliers, including but not exclusive to the other principal Service Providers and partners who carry out cleaning, shelter manufacture, installation and advertising, to deliver the very highest standards of service provision. TfWM has made a commitment to and is working to develop good practice in infrastructure sustainability, including green and sustainable technologies in the design, refurbishment and maintenance of transport infrastructure facilities. The Service Provider will be required to demonstrate a commitment to sustainability by integrating sustainable development into their operating practices and culture throughout the contract. This can be achieved by using low fuel consumption and emissions vehicles, optimising visits to each site, recycling of waste materials, disposing of any controlled waste in an approved manner, work with reusable components, using innovative designs and green technology or ethically sourced materials.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "50230000", "description": "Repair, maintenance and associated services related to roads and other equipment" } ], "deliveryAddresses": [ { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 14400000, "amount": 12000000, "currency": "GBP" }, "mainProcurementCategory": "services", "specialRegime": [ "utilities" ], "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-07-01T00:00:00+01:00", "endDate": "2031-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "status": "complete", "value": { "amountGross": 14400000, "amount": 12000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Technical", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Bidders must already have, or commit to obtain prior to the commencement of the contract, the levels of insurance cover indicated below: Employer's (Compulsory) Liability Insurance = PS10,000,000 Public Liability Insurance = PS10,000,000 Professional Indemnity Insurance = PS5,000,000 Product Liability Insurance = PS10,000,000 Bidders must complete WMCA's Financial Risk Assessment Tool and engage with WMCA prior to the end of the clarification period, if showing as 'Flag as Risk' or 'Fail' on any metrics." }, { "type": "technical", "description": "Bidders must confirm that they have the human and technical resources to perform the contract to ensure compliance with the General Data Protection Regulation (GDPR). Bidders must confirm if they are a 'relevant commercial organisation' as defined in the Modern Slavery Act 2015 and if yes, must confirm that they are compliant with the annual reporting requirements contained within Section 54 of the Act. Bidders must confirm that they would be prepared to pay the real living wage if they are successful in winning this contract." }, { "type": "economic", "description": "Bidders must already have, or commit to obtain prior to the commencement of the contract, the levels of insurance cover indicated below: Employer's (Compulsory) Liability Insurance = PS10,000,000 Public Liability Insurance = PS10,000,000 Professional Indemnity Insurance = PS5,000,000 Product Liability Insurance = PS10,000,000 Bidders must complete WMCA's Financial Risk Assessment Tool and engage with WMCA prior to the end of the clarification period, if showing as 'Flag as Risk' or 'Fail' on any metrics." }, { "type": "technical", "description": "Bidders must confirm that they have the human and technical resources to perform the contract to ensure compliance with the General Data Protection Regulation (GDPR). Bidders must confirm if they are a 'relevant commercial organisation' as defined in the Modern Slavery Act 2015 and if yes, must confirm that they are compliant with the annual reporting requirements contained within Section 54 of the Act. Bidders must confirm that they would be prepared to pay the real living wage if they are successful in winning this contract." }, { "type": "economic", "description": "Bidders must already have, or commit to obtain prior to the commencement of the contract, the levels of insurance cover indicated below: Employer's (Compulsory) Liability Insurance = PS10,000,000 Public Liability Insurance = PS10,000,000 Professional Indemnity Insurance = PS5,000,000 Product Liability Insurance = PS10,000,000 Bidders must complete WMCA's Financial Risk Assessment Tool and engage with WMCA prior to the end of the clarification period, if showing as 'Flag as Risk' or 'Fail' on any metrics." }, { "type": "technical", "description": "Bidders must confirm that they have the human and technical resources to perform the contract to ensure compliance with the General Data Protection Regulation (GDPR). Bidders must confirm if they are a 'relevant commercial organisation' as defined in the Modern Slavery Act 2015 and if yes, must confirm that they are compliant with the annual reporting requirements contained within Section 54 of the Act. Bidders must confirm that they would be prepared to pay the real living wage if they are successful in winning this contract." } ] }, "renewal": { "description": "The Contract will include two (2) optional extension periods in 1 x 3-year and 1 x 2-year increments. The final, potential end date if all extensions are invoked will be 31st March 2036." } } ], "communication": { "futureNoticeDate": "2026-02-01T23:59:59Z" }, "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "submissionMethodDetails": "To access tender documents, please firstly register on Proactis, WMCA's e-tendering platform. Registration link below; https://procontract.due-north.com/Login Once registered and logged in, please use the below link to directly access the ITT activity; https://procontract.due-north.com/Procurer/Advert/View?advertId=5456fb75-6003-f111-813c-005056b64545&fromAdvertEvent=True", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-03-13T12:00:00Z" }, "enquiryPeriod": { "endDate": "2026-02-20T17:00:00Z" }, "awardPeriod": { "endDate": "2026-04-10T23:59:59+01:00" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "010961-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/010961-2026", "datePublished": "2026-02-06T13:45:16Z", "format": "text/html" }, { "id": "011489-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/011489-2026", "datePublished": "2026-02-09T15:39:57Z", "format": "text/html" }, { "id": "012379-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/012379-2026", "datePublished": "2026-02-11T12:53:41Z", "format": "text/html" } ], "amendments": [ { "id": "011489-2026", "description": "Amended to add Proactis homepage to submission section to clarify that suppliers will need to register on Proactis before accessing tender documents." }, { "id": "012379-2026", "description": "Updated to include risks to contract which, if materialised, a subsequent modification to the public contract under paragraph 5 of Schedule 8 to the PA2023 (modification of contract following materialisation of a known risk) may be undertaken." } ], "riskDetails": "The below risks have been identified but, the likelihood of the risk materialising, or the impact if it did materialise, are not yet quantifiable. Should one or more of these risks materialise, a subsequent modification to the public contract under paragraph 5 of Schedule 8 to the PA2023 (modification of contract following materialisation of a known risk) may be undertaken. Risk Escalation of international conflicts / Increase of trade tariffs / Emergence of Epidemic/Pandemic . Impact to satisfactory performance of the contract Significant rise in costs or lack of availability of equipment and materials. Why it is not possible to address within the contract Cannot predict availability issues, contracts can cover increased costs to a point, however not significant rises. Risk Discovery of any unused mineshafts underneath any of the TfWM assets. Impact to satisfactory performance of the contract Risk of structural collapse, disruption to the programme and availability of assets. Why it is not possible to address within the contract Cannot predict if this will/won't happen, if TfWM identified if there were any mineshafts beneath the assets it does not mean that there will be a structural collapse event." }, "language": "en", "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-COH-01822681", "name": "BUS SHELTERS LTD." } ], "relatedLots": [ "1" ] }, { "id": "2", "status": "valid", "tenderers": [ { "id": "GB-COH-07640901", "name": "R W SERVICES CONTRACTORS LIMITED" } ], "relatedLots": [ "1" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 4, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 2, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 2, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "Highway Infrastructure Maintenance", "status": "active", "date": "2026-04-22T00:00:00+01:00", "value": { "amountGross": 17468766.29, "amount": 14557305.24, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-01822681", "name": "BUS SHELTERS LTD." } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "50230000", "description": "Repair, maintenance and associated services related to roads and other equipment" } ], "deliveryAddresses": [ { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2026-05-05T23:59:59+01:00" }, "contractPeriod": { "startDate": "2026-07-01T00:00:00+01:00", "endDate": "2031-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "1st July 2026 - 31st March 2031 (4 years and 9 months) with 2 x optional extension periods of 3 years (until 31st March 3034) and 2 years (until 31st March 2036)" }, "relatedLots": [ "1" ], "documents": [ { "id": "036842-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/036842-2026", "datePublished": "2026-04-22T18:13:57+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-04-22T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-05-11T23:59:59+01:00", "status": "scheduled" } ] } ], "contracts": [ { "id": "1", "awardID": "1", "status": "active", "period": { "startDate": "2026-07-17T00:00:00+01:00", "endDate": "2031-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "1st July 2026 - 31st March 2031 (4 years and 9 months) with 2 x optional extension periods of 3 years (until 31st March 3034) and 2 years (until 31st March 2036)" }, "value": { "amountGross": 17468766.29, "amount": 14557305.24, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2026-06-05T00:00:00+01:00", "agreedMetrics": [ { "id": "1", "title": "Reactive Maintenance", "description": "Response to work orders for reactive repairs across the estate", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] }, { "id": "2", "title": "Out of Hours Call Outs", "description": "Response to Out of Hours issues that require a form of intervention", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] }, { "id": "3", "title": "Audits - Volume", "description": "Audits to be undertaken on completed reactive jobs", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] }, { "id": "4", "title": "Audits - Results", "description": "Completed audits to achieve set standards", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] }, { "id": "5", "title": "Electrical Tests", "description": "Number of shelter electrical tests completed", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] }, { "id": "6", "title": "Flag Positioning", "description": "Flags positioned correctly and within the required timeframe", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] } ], "documents": [ { "id": "053560-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/053560-2026", "datePublished": "2026-06-05T18:01:55+01:00", "format": "text/html" }, { "id": "A-19198", "documentType": "contractSigned", "description": "Service Agreement, Highway Infrastructure Maintenance - Bus Shelters Ltd (2).pdf", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-19198", "format": "application/pdf" }, { "id": "067168-2026", "documentType": "contractNotice", "noticeType": "UK10", "description": "Contract change notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/067168-2026", "datePublished": "2026-07-16T11:43:44+01:00", "format": "text/html" } ], "amendments": [ { "id": "067168-2026", "date": "2026-07-15T00:00:00+01:00", "rationale": "This notice does not describe a modification of the contract. Instead this notice is being used as an addendum to contract detail notice. This notice has a copy of the redacted contract included, which is a requirement of the Procurement Act. Find a Tender service currently doesn't have the functionality to edit the notices to attach the contract to the UK7 that this notice is linked to. No additional conflicts assessment has been prepared as this was already completed during the tender, as this is not a formal modification then this is not required again.", "rationaleClassifications": [ { "id": "providedContract" } ] } ] } ] }