---
title: "Forensic Case Management System"
ocid: "ocds-h6vhtk-060519"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060519"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-060519.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-060519.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "POLICE AND CRIME COMMISSIONER FOR WEST MIDLANDS"
published: "2026-01-13"
---

# Forensic Case Management System

Buyer: POLICE AND CRIME COMMISSIONER FOR WEST MIDLANDS  
Current stage: Planning  
OCID: ocds-h6vhtk-060519

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-060519.json)

## Summary

The Police and Crime Commissioner for West Midlands is in the planning stage of a procurement process for a Forensic Case Management System (FCMS), primarily categorised under services. The contract aims to enhance the delivery of forensic science activities, including the integration with existing force systems to ensure evidential integrity and comprehensive management. Based in Birmingham, UK, at Lloyd House, Colmore Circus Queensway, this initiative is scheduled to progress with an initial virtual engagement event on 21st January 2026, and registrations close by 20th January 2026. The procurement plan is set out with a contract period start date of 1st April 2028, culminating on 31st March 2033, subject to potential renewal until 2036.

This tender presents a significant opportunity for businesses in the software and records management sector, particularly those specialising in information systems and digital forensics. Companies with capabilities in managing end-to-end forensic casework, ensuring compliance with forensic standards, and facilitating data integration and automation would find this procurement particularly beneficial. The market engagement strategy allows businesses to shape future requirements and explore potential collaborations, offering the chance to expand into public sector partnerships and enhance their portfolio with a high-profile client such as the West Midlands Police.

## Notice

The Police and Crime Commissioner for West Midlands as the Contracting Authority for West Midlands Police is seeking information to inform the procurement strategy for a future tender for a Forensic Case Management System (FCMS) to support the delivery of forensic science activities. There is a possibility that this may lead to a collaborative opportunity with other contracting authorities. The supplier market engagement is being held to explore if there are solutions, systems or innovations within the market place which may be able to provide the below and inform the future procurement strategy and/or specification: Support all forensic science activities, including digital forensics, enabling the end-to-end management of forensic cases from submission through examination, reporting, review, and finalisation. Support evidential integrity, continuity, and full auditability across multiple forensic disciplines. Capable of integration with existing force systems, including Command and Control, Records Management and Property Management systems, to enable secure and efficient data exchange, reduce duplication, and support operational policing requirements. Provide the capability to securely store, manage, and retrieve forensic imagery and documentation, including photographs, reports, exhibits, and associated materials, with appropriate access controls, versioning, and audit trails. Functionality to support quality management, including compliance with applicable forensic standards and regulatory requirements, audit processes, non-conformance management, and continuous improvement. An integrated asset register is required to record, manage, and track forensic assets, tools, and equipment, including calibration, maintenance, and lifecycle information. Comprehensive management information and reporting, including configurable dashboards and reporting tools to support operational, performance, and strategic oversight. Ability to support automation, including workflow management, task allocation, alerts, and automated retention and disposal of records and digital material in line with legislative, regulatory, and force retention policies. The future engagement may also test feasibility, potential commercials and delivery models. Participation in this, or any future market engagement, is not a condition of participation in any future procurement.

### Planning Information

Initial registration of interest to be invited to a Virtual MS Team event on Wednesday 21st January 2026, 10am to 11.30am. 
Please register via email to: procurement@westmidlands.police.uk
Deadline for registration: Tuesday 20th January 2026, 12 noon
Possible future events could include:
Supplier Questionnaires/Requests for further information
1-2-1 Engagement Sessions by invitation
System demonstrations by invitation

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/002846-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Jan 2026 |
| Submission deadline | Not specified |
| Future notice date | 30 Sep 2026 |
| Award date | Not specified |
| Contract period | 31 Mar 2028 - 31 Mar 2033 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | POLICE AND CRIME COMMISSIONER FOR WEST MIDLANDS |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B4 6AT |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Ladywood |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 79996100 - Records management

## Release History

- 13 Jan 2026 at 16:46 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/002846-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/002846-2026
  13th January 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060519. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-060519.json.