---
title: "ICT Managed Services & Digital Transformation Solutions (1223)"
ocid: "ocds-h6vhtk-060615"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060615"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-060615.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-060615.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "YORKSHIRE PURCHASING ORGANISATION"
published: "2026-03-12"
---

# ICT Managed Services & Digital Transformation Solutions (1223)

Buyer: YORKSHIRE PURCHASING ORGANISATION  
Current stage: Tender  
OCID: ocds-h6vhtk-060615

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## Summary

The Yorkshire Purchasing Organisation (YPO) is seeking to establish a comprehensive framework for the provision of ICT Managed Services and Digital Transformation Solutions across the United Kingdom. This initiative, titled "ICT Managed Services & Digital Transformation Solutions (1223)," aims to deliver services spanning IT consulting, document management, digital communications, and transformation projects, with a potential contract value of up to £600 million GBP. The procurement process, managed through a competitive flexible procedure, involves stages beginning with pre-qualification and invitation to submit tenders, with finalists undergoing award evaluations based on price, quality, social value, sustainability, and modern slavery criteria. Stakeholders are invited to express interest by 17 April 2026, with the award period culminating on 4 December 2026.

Businesses specialising in IT services, software development, telecommunications, document management, and digital communications can find significant growth opportunities through this framework. The procurement opens avenues for SMEs and VCSEs, facilitating direct engagements with public sector establishments like local authorities, NHS, and educational institutions. The framework supports innovation and collaboration, enabling suppliers to access a broad market and deliver solutions that enhance public sector operations. Enterprises capable of providing scalable ICT solutions, consulting services, or maintenance support are particularly well-positioned to compete in this tender, benefiting from the potential for long-term partnerships and access to substantial public sector demand.

## Notice

YPO is looking to establish a framework for the delivery and supply of ICT Managed Services, Digital and Physical Document and Records Management, Print and Digital Communication Solutions and Digital Transformation projects. The end customer will place orders directly with the Supplier following an Award Without Competition or Competitive Selection Process on a "contract" basis whereby the Supplier will deliver direct to the end customer on an agreed basis. Invoices and payments are dealt with directly between the end customer and the Supplier.

### Lot Information

Pillar 1 - ICT Managed Services

For the provision of ICT Managed Services to all public sector establishments. Please view the specification for full details of Pillar 1.

Pillar 2 - Digital and Physical Records Management

For the provision of digital and physical document and records management applicable to all public sector establishments ranging in environments (i.e on-premise, cloud options or hyrbid). Please view the specification for full details of Pillar 2.

Pillar 3 - Print and Digital Communications

Print and Digital Communication solutions applicable to all public sector environments. This includes inbound and outbound digital communications, external print such as promotional items/materials, bulk/high-volume print, printing devices, print audits. Please view the specification for full details of Pillar 3.

Pillar 4 - Digital Transformation

Pillar 4 will be an automatic award for tenderers who are successfully awarded onto: Pillar 1 - SL 1 Pillar 2 - All SL's except SL 2 document storage (physical records) Pillar 3 - All SL's will automatically be awarded onto Pillar 4. The service lines and full specification details can be found within the specification document.

### Planning Information

Stage 3 – PME Notice, T&Cs and Pre – Tenders Conference (Final Stage)
YPO is issuing this Prior Market Engagement (PME) Notice as the final step in its engagement process, ensuring all interested parties have had the opportunity to contribute and engage with YPO before the tender for the proposed procurement is released.
Within this final stage, YPO invites all interested parties to submit any questions or feedback relating to the proposed procurement, including any queries or observations on the suitability and clarity of the Terms and Conditions. Please note, any comments or feedback should focus on clarity, proportionality and practical application. Suggested drafting changes or alternative wordings may be noted for consideration.
In order to request visibility of the proposed T&Cs, please do so by emailing itservices@ypo.co.uk and the ICT Procurement Team will forward the relevant documents within 2 working days of the request. 
The deadline to submit any questions relating to this proposed procurement solution, and any queries/suggested amendments to the Terms and Conditions is mid-day on 13th February 2026. 
Pre – Tenders Conference
YPO anticipate on holding a pre-tender conference on Friday 13th February 2026 at 2pm – 4pm, to explain the scope of the proposed procurement solution as well as the competitive flexible procedure and consequent stages which YPO anticipate utilising to award the proposed procurement solution. 
We strongly encourage suppliers to attend this conference, as the session will aim to cover:
- An introduction to YPO. 
- Key updates introduced under the new Procurement Act 2023 and offer valuable insight into the revised processes, rules and requirements
- Details of the scope and specification of the proposed procurement
- Competitive flexible procedure
- Tender details such as selection and award criteria, tender weightings etc 
Interested parties should follow the link below to sign up to the pre-tender conference webinar:
https://us06web.zoom.us/webinar/register/WN_M2vuDUXXQt-YWoqTbO_R-A#/registration 
Or alternatively, they can email ITservices@ypo.co.uk should they wish to receive an invite to the pre-tender’s conference with the contacts and email addresses of who would like to attend. YPO anticipate holding the pre-tenders conference online via Teams or a similar platform. 
Please note that YPO reserve the right to cancel the conference if insufficient interest is received.
Contact Details: 
Please contact itservices@ypo.co.uk for further information and updates on this proposed procurement before the deadline noted above. 
YPO reserves the right to not commit to advertising this tender if we do so wish. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant. Please note that any information is being sought without prejudice and without commitment.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/022247-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Mar 2026 |
| Submission deadline | 27 Mar 2026 |
| Future notice date | 20 Feb 2026 |
| Award date | Not specified |
| Contract period | 4 Dec 2026 - 3 Dec 2030 |
| Recurrence | 2030-06-04 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000,000 |
| Lots value | £500,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | YORKSHIRE PURCHASING ORGANISATION |
| Additional buyers | THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED |
| Locality | GATESHEAD |
| Post town | Newcastle upon Tyne |
| Postcode | NE8 3DF |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE45 Wakefield |
| Local authority | Wakefield |
| Electoral ward | Wrenthorpe and Outwood West |
| Westminster constituency | Wakefield and Rothwell |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 18 - Clothing, footwear, luggage articles and accessories
- 22 - Printed matter and related products
- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 32 - Radio, television, communication, telecommunication and related equipment
- 34 - Transport equipment and auxiliary products to transportation
- 35 - Security, fire-fighting, police and defence equipment
- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 42 - Industrial machinery
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 51 - Installation services (except software)
- 63 - Supporting and auxiliary transport services; travel agencies services
- 64 - Postal and telecommunications services
- 71 - Architectural, construction, engineering and inspection services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 18222000 - Corporate clothing
- 22100000 - Printed books, brochures and leaflets
- 22110000 - Printed books
- 22140000 - Leaflets
- 22600000 - Ink
- 22610000 - Printing ink
- 22822000 - Business forms
- 22822100 - Continuous business forms
- 22900000 - Miscellaneous printed matter
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 30125100 - Toner cartridges
- 30131000 - Mailroom equipment
- 30133100 - Bulk-mailing equipment
- 30191400 - Shredders
- 30192113 - Ink cartridges
- 30197630 - Printing paper
- 30197643 - Photocopier paper
- 30199330 - Continuous paper for computer printers
- 30199700 - Printed stationery except forms
- 30199710 - Printed envelopes
- 30199730 - Business cards
- 30230000 - Computer-related equipment
- 30232100 - Printers and plotters
- 30232110 - Laser printers
- 30232130 - Colour graphics printers
- 30232150 - Inkjet printers
- 30233000 - Media storage and reader devices
- 30234500 - Memory storage media
- 32000000 - Radio, television, communication, telecommunication and related equipment
- 32353100 - Records
- 32412000 - Communications network
- 32412100 - Telecommunications network
- 32424000 - Network infrastructure
- 32429000 - Telephone network equipment
- 32500000 - Telecommunications equipment and supplies
- 32524000 - Telecommunications system
- 32551100 - Telephone connections
- 32561000 - Fibre-optic connections
- 32570000 - Communications equipment
- 32571000 - Communications infrastructure
- 32581000 - Data-communications equipment
- 34928470 - Signage
- 35121000 - Security equipment
- 39173000 - Storage units
- 42964000 - Office automation equipment
- 44613400 - Storage containers
- 48000000 - Software package and information systems
- 48200000 - Networking, Internet and intranet software package
- 48222000 - Web server software package
- 48223000 - Electronic mail software package
- 48224000 - Web page editing software package
- 48310000 - Document creation software package
- 48311100 - Document management system
- 48331000 - Project management software package
- 48451000 - Enterprise resource planning software package
- 48510000 - Communication software package
- 48511000 - Desktop communications software package
- 48612000 - Database-management system
- 48710000 - Backup or recovery software package
- 48730000 - Security software package
- 48732000 - Data security software package
- 48760000 - Virus protection software package
- 48780000 - System, storage and content management software package
- 48781000 - System management software package
- 48782000 - Storage management software package
- 48820000 - Servers
- 48824000 - Printer servers
- 48900000 - Miscellaneous software package and computer systems
- 48921000 - Automation system
- 48983000 - Development software package
- 50312000 - Maintenance and repair of computer equipment
- 50312300 - Maintenance and repair of data network equipment
- 50312610 - Maintenance of information technology equipment
- 50323000 - Maintenance and repair of computer peripherals
- 50324100 - System maintenance services
- 50332000 - Telecommunications-infrastructure maintenance services
- 51300000 - Installation services of communications equipment
- 63120000 - Storage and warehousing services
- 63121000 - Storage and retrieval services
- 63524000 - Transport document preparation services
- 64000000 - Postal and telecommunications services
- 64121100 - Mail delivery services
- 64216120 - Electronic mail services
- 71311300 - Infrastructure works consultancy services
- 72000000 - IT services: consulting, software development, Internet and support
- 72120000 - Hardware disaster-recovery consultancy services
- 72212222 - Web server software development services
- 72212224 - Web page editing software development services
- 72212311 - Document management software development services
- 72250000 - System and support services
- 72251000 - Disaster recovery services
- 72253000 - Helpdesk and support services
- 72263000 - Software implementation services
- 72300000 - Data services
- 72315000 - Data network management and support services
- 72317000 - Data storage services
- 72322000 - Data management services
- 72400000 - Internet services
- 72413000 - World wide web (www) site design services
- 72512000 - Document management services
- 72910000 - Computer back-up services
- 79131000 - Documentation services
- 79212000 - Auditing services
- 79342200 - Promotional services
- 79520000 - Reprographic services
- 79571000 - Mailing services
- 79800000 - Printing and related services
- 79810000 - Printing services
- 79811000 - Digital printing services
- 79820000 - Services related to printing
- 79823000 - Printing and delivery services
- 79824000 - Printing and distribution services
- 79900000 - Miscellaneous business and business-related services
- 79990000 - Miscellaneous business-related services
- 79995100 - Archiving services
- 79996100 - Records management
- 79999000 - Scanning and invoicing services
- 79999100 - Scanning services
- 92500000 - Library, archives, museums and other cultural services
- 92510000 - Library and archive services
- 92512000 - Archive services
- 92512100 - Archive destruction services

## Release History

- 12 Mar 2026 at 11:50 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/022247-2026
- 10 Mar 2026 at 17:49 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/021549-2026
- 21 Jan 2026 at 15:08 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/005393-2026
- 15 Jan 2026 at 09:20 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/003315-2026
- 14 Jan 2026 at 17:01 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/003259-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/022247-2026
  12th March 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/021549-2026
  10th March 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/005393-2026
  21st January 2026 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/003315-2026
  15th January 2026 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/003259-2026
  14th January 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://us06web.zoom.us/webinar/register/WN_M2vuDUXXQt-YWoqTbO_R-A#/registration
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.nepo.org/associate-membership/permissible-users
- https://www.ypo.co.uk/about/governance/transparency/permissible-users
- https://ypo2.my.site.com/s/Welcome
- https://ypo2.my.site.com/s/WelcomePleaserefertoTenderDocumentsforinformation.

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060615. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-060615.json.