---
title: "Digitisation of records"
ocid: "ocds-h6vhtk-06063d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06063d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06063d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06063d.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "EPSOM AND EWELL BOROUGH COUNCIL"
published: "2026-01-15"
---

# Digitisation of records

Buyer: EPSOM AND EWELL BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-06063d

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06063d)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06063d.json)

## Summary

The procurement process involves Epsom and Ewell Borough Council, located in Epsom, United Kingdom, seeking the digitisation of paper records to support digital transformation efforts. The procurement, titled "Digitisation of records," falls under the services industry category and requires compliance with data retention policies while facilitating hybrid working. This process has progressed to the award stage, with the contract expected to be signed by 31 March 2026, and the contract period running from 1 April 2026 to 30 June 2026. The procurement method used was direct, below threshold and without competition, highlighting a specific requirement for completion of the project. Xerox (UK) Limited, a large enterprise based in Uxbridge, has been selected as the supplier.

This tender presents significant opportunities for business growth, especially for companies specialising in document management and scanning services, given its requirement for the digitisation of records across various departments. While this specific contract has been awarded to Xerox (UK) Limited, businesses, particularly SMEs, in the scanning services sector can benefit by targeting similar tenders or subcontracting opportunities that emerge from this project. Such engagements allow businesses to enhance their portfolios and form strategic alliances with public sector entities, promoting continuity and expansion in the digital transformation domain.

## Notice

Required digitisation of paper records across all departments to support digital transformation, improve access, reduce storage costs, and enable hybrid working. To ensure compliance with data retention policies and enhance service delivery.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/003321-2026 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Jan 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 15 Jan 2026 |
| Contract period | 31 Mar 2026 - 30 Jun 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £46,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EPSOM AND EWELL BOROUGH COUNCIL |
| Locality | EPSOM |
| Post town | Kingston upon Thames |
| Postcode | KT18 5BY |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ26 East Surrey |
| Local authority | Epsom and Ewell |
| Electoral ward | Town |
| Westminster constituency | Epsom and Ewell |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | XEROX (UK |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 15 Jan 2026 at 09:31 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/003321-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/003321-2026
  15th January 2026 - Transparency notice on Find a Tender

## Notice URLs

- http://www.xerox.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06063d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06063d.json.